Greendale Community School

Minutes
Group/Title Date Location PAC April 11, 2013 Greendale Elementary Library Time Prepared by 8:30 am Shari Dick

1.

Welcome and Introductions

2.

Approval of Agenda
Kristen and Jennifer

3.

Special Guests FORD Drive One for your School Paul McManus (September 28) We have been approved by Ford to do the Drive One for Your School Fundraising event on th September 28 . This is a very exciting opportunity for our school, as we have been on the wait list for this since last year. Here are some of the details: DATE: Sept 28, 2013 LOCATION: Greendale School TIME: 9-4PM A Fundraising event, NOT a Sales event. Ford does not make any money off of this. They are solely doing this to help our school raise money for our playground. 8 Brand New Vehicles available to test drive Fully Insured by Ford one test drive per address. $20 per test drive is given to our school. 300 test drives / $6000 Max to be raised! The more structured we are the better. - average 45 test drives per hour. 50 people committed to test drive per hour. Spread it out. Volunteers needed throughout the day. 3-4 volunteers at a time to fill out paperwork for people test driving. - 8 drivers needed to bring vehicles to and from Ford 8am Looking at combining it with another school event ie.) Welcome back BBQ? Test drive will only take 10-15 minutes of a persons time. Challenge to get people to come out! Invite friends and family. The more the merrier. This could be big for our school. The easiest fundraiser we will ever do! The more organized we are the better. Ford provides promotional kit, Tent, paperwork and Ford Rep Advertise now! FB, Twitter, Website

4.

Reports a. School Planning Committee Have met. School Plan is complete and now posted on the
website. All meetings are finished for the year. This plan will be in effect for the next 3 years.

b. Parent Education Kristen R. is wondering if there is any money in the budget to buy some resources. Approved

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c. Emergency Preparedness Nothing to report d. School Lunch Next one: April 19 e. Fruit & Veggie Program - Nothing to report at this time. Going well. f. Lice Checks went well last time
Kirk Savage contact him how to link the email addresses

g. DPAC how do we access our school district email address (inbox) h. Safer Schools Committee school zone traffic watch
Sign???- sandwich board. Check with ICBC if they will sponsor the sign i. j. Treasurer report given. Principal - Science Fair went well Well attended - Lindas retirement assembly Linda emailed and thanked all parents for her gift - Constable from CN Railway safety - Evelyn Novak met with staff - Impetigo case in Kindergarten contagious rash th - Dana Emmons New Secretary Begins April 15 (Monday) - April 17 Vow of silence day - April 18 Panoramic pic, class picture, Volunteer Lunch - Neufeld Order forms go out tomorrow - April 19 Grade 6 Movie night Rise of the Guardians 6pm - April 24 Admin Assist Day - April 25 Assembly - April 26 Non Instructional Day th - May 29, 30 Spring Concert 29 Dress Rehersal - April 24 Staff Colab. day focus on Science for next year (more resources)

5.

Business arising from last meeting

a. Fun Run Cancelled b. Need to define what the PAC raises funds for What PACs role is in that fundraising to include it in our policies Clear definition needed c. Neufeld Farms order Forms out April 12 Return By May 1 (deadline). May 22 (pick up 23pm)
st

d. Plant Sale Order Forms are due April 19, Pick up on May 3

6.

New Business a. AGM - Nomination Forms out next Friday. Meeting next month st b. Fun Fair - Games, volunteers, business fair May 31 4-8pm

-3Volunteer sign up, needing businesses for the fair. c. Playground Decision Approx. $7000 still needed to purchase the main component of the playground. (This figure was miscalculated before, and thought it was $3500). - Decision needing to be made. If we do raise the $7000 before the end of this school year, do we go ahead and purchase the main component, to be installed this summer. Concern that we might loose the momentum for raising the remainder of the funds for the climbing net if we go ahead with the purchase of the main component. Many of the students are very excited about the climbing net. - Still accepting Charitable donations d. Auction Looking at hosting this event in the Fall for a Fundraising Event

e. Policies and Procedures define what PAC raises funds for f. Grants Continuing to apply for as many grants as we can

Adjournment Next Meeting: PAC AGM - May 14th, 2012 at 7pm at the school