Professional Documents
Culture Documents
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MEMORANDUM
TO: Mayor David J. Narkewlcz and Northampton City Council FROM: SusanWright, FinanceDirector DATE: January 12, 2012 RE: Update to City Council for January 19, 2012
Fiscal Year 2011 1. Undesignated Fund Balance - (otherwise know as Free Cash) As reported by the Mayor at the last meeting, the Department of Revenue has certified our undesignated fund balances for the General Fund and the three enterprise funds. A history of the balances for "free cash" and our stabillzatlons funds is attached to this report. I have also included a chart showing our general fund "free cash" history. 2. Audit and Management Letter - Tom Scanlon, our independent auditor will be finalizing the FY11 audit and management letter by the end of the month. FiscalYear 2012 1. General Fund Revenue - Attached is the six month review of our General Fund Revenues. I have noted that revenues have been updated to reflect adjustments on the recap sheet. Revenue Growth - There are a number of revenues that are coming in above our projections. Hotel/motel taxes are up $10,S03 from this time last year and the meals tax is up $76J23 from this time last year. A significant number of tax titles have been paid, with several collections in the $lS,OOOto $20,000 range. A total of $lS7,848 has been collected from properties in tax title which represents an increase of $79,090 over this time last year. Sincewe do not plan on tax title income in our budget, this is significant additional revenue for the city. In addition, interest on tax titles is also up $36,555 over this time last year. Lastly, parking meter revenues are up significantly with $277,897 more collected in the first six months of this year versus last year. The increase in the meter fees is the reason for this increase. Revenue Concerns - There are a few areas of concern with regard to revenues. Building, plumbing and wiring permit fees are down considerably from last year and last year wasn't a great year either. Building permit fees are down 53.4% from this time last year or $83,372 less than the same period last year. Plumbing and wiring fees are also down 31.1%($16,040) and 23.7%($13,582) respectively. While there is a reduction in revenue, the building department is as busy as they usually are, because 1273 permits were issued for the first five months of FY12- thirty MORE permits than we issued in FYll- 1243. The drop in revenue, therefore, is attributable to the value of the work being performed which was $11.1 million for
I,
the first five months of FY12 as compared to $17.2 million for the first five months of FYll. Another area -----'ef-e0AeefA-is~l3a F~i g-tlcket-f R es=Revenues-for-th e-fi.j:-st-six-mor:lths-of-I=-'i12-ar:e-Just-$4,6J-S-abo-ve-this-ti n me:---.L last year, in spite of the fact that parking ticket fines were increased by 50%- from $10 to $15 per ticket. ~~j:~-~~;-:::d~~:~:ec~edaO:nsf~:~····~·~~~o~~~:r~~n;~:~~i!~\~~-;~i~~-~e.V~~~e~:~·:~!·~~~~~-!~~··:::u~s~~:projection, we may fall short of that projection since we are only at 44.3% of our target. A number of factors may have reduced parking ticket revenues, including changes in behavior due to increased fines, having the James House Lot and some on street parking in the vicinity of the new police station off line during construction, and a vacancy in the position of a part-time parking enforcement officer. We are monitoring these revenues closely and working with the Parking Director to address the revenue concerns. 2. Enterprise Fund Revenue: I have included printouts from MUNIS showing the status of revenues for the Sewer, Water and Solid Waste Enterprise funds. The sewer enterprise fund revenues are at 51.9%, the water enterprise funds are at 51.9% and the solid waste enterprise fund is at 45.1% of the estimated receipts for the year. 3. Ambulance Revolving Fund Revenue: I have included the worksheet that summarizes all of the transfers that have been made to the General Fund from the Ambulance Receipt Reserved for Appropriation Account (RRA). Ambulance revenues appear somewhat lower than this time last year, but that may be due to timing of receipts and deposits. I have also included a financial transfer request for EMS. This will be the fourth transfer and they will need one more to finish out the year. 5. General Fund Expenditures: I have included a MUNIS printout of General Fund expenditures forthe first six months of FY12. In terms of salary/personnel line items, overtime is the only area of the Personnel Services side of the budget that is currently a concern. I have included an analysis of overtime in the general fund noting that several budgets will need to have their overtime supplemented - fire (93% expended). police (89.4% expended), dispatch (175.4% expended), snow and ice (45.6% expended) and flood control (93.2% expended). ·In addition unemployment is already over budget and a transfer is needed. Currently unemployment was budgeted at $30,000 for FY12, however the account currently is at negative ($27,338). Following a transfer from Northampton Public Schools for their November share of unemployment, the account will be negative ($8)04.93). We have spent $51,300 to date at the six month mark, so I anticipate our year end cost to be approximately $80,000 to $90,000. I have prepared the financial order for a budgetary transfer moving funds from two insurance line items to the unemployment account. This will bring the account closer to the anticipated year end estimate. I have also reviewed the Operations and Maintenance side of the budget and find that the line items we flagged early on will likely need additional funds - this includes snow and ice OM (62.9% expended), veterans benefits (68.7% expended), and legal (67.1% expended). 6. Enterprise Fund Expenditures: I have included a MUNIS printout of the three Enterprise Funds for the first six months of FY12. Short and Long Term Borrowing 1. Rating Call: A rating call for our upcoming bond issue is scheduled for January 23, 2012. This will be with Moody's and is in preparation for the rating on our bond issue scheduled for early February. The total amount that we will be bonding for is $19,750,000. 2. Competitive Bond Sale: This will happen on January 31, 2012 and at the February 2, 2012 Finance Committee meeting, the sale and award of bonds will approved. Bond proceeds will be distributed February 9,2012 and short term botrowlngs.arepaid.offcn February 10,2012. -.... \
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3. Pay Off: Two projects currently on BANSwill also be paid off. The two authorizations that are currently --------on-BANS;scheduled fer-pavoff-are.-> - .. -..-- -------------• $300,000 from the October 19, 2006 authorization for the landfill expansion • $650,000 from the May 21, 2009 authorization for the landfill buffer acquisition TOTAL: $950,000 The solid waste enterprise fund will be paying off these borrowings through a combination of unused BAN proceeds and the solid waste enterprise fund undesignated fund balance. Currently, there is $118,964.51 of unused BAN proceeds that will be used toward the $950,000 pay down. The remainder of the pay down, (which is $831,045.49, plus the interest on this BAN of $11,439.58, for a total of $842,486), needs to be appropriated by City Council, since it is coming from the Solid Waste Enterprise Fund Undeslgnated Fund Balance. This fund balance was certified on January 3,2012 by the DORin the amount of $3,201,850. Because these borrowings need to be paid down by February 10, 2012, City Council needs to vote to transfer these funds from the undeslgnated fund balance 20 days before the pay down, which means that two votes will need to be taken no later than January 21, 2012. Since Free Cash was only certified last week and there was no seated Finance Committee for the first meeting in January, we are left with a very narrow window to complete the required city council action.
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City of Northamptcn
Free Cash and Fund Balances FY2001 to FYZ012
12 Year History As of June 30 for the fiscal year
.;;·~~ENEBAktU··
FISCAL YEAR :]"iY';!
..:.i=~EEtAsi-li/··>,·:fR~E:¢AsH:>
3,130,944 3,439,900 4,253,870 5,038,518 4,701,308 4,857,005 4,345,642 3,566,548 2,413,421 1,410,088 1,109,507 1,007,810 1,696,969 1,202,604 1,093,099 1,213,415 852,441 360,343 662,436 723,417 513,107 216,171 721,435 1,102,393
FY12 FYll FYIO FY09 FY08 FY07 FY06 FYOS FY04 FY03 FY02 FYOI
1,001,2.98 1,052,466 (165,930) 1,034,155 1,757,934 2,539,590 4,199,981 2,759,427 1,807,319 2,942,850 2,889,919 1,569,383
Note: DORMunicipal Data Bank numbers for Northampton Stabilization include SVAHSstabilization, capital stabilization and general fund stabilization
City of Northampton
General Fund Free Cash History FY1982 to FY2012
30 Year History
4,500,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
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CITY OF NORTHAMPTON HISTORICAL ACTUALS COMPARISON REPORT - ACTUAL SECOND QUARTER REVENUES
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SECOND QUARTER FOR EACH FISCAL YEAR ACCOUNTS FOR: FY09 ACTUALS FY10 ACTUALS FYll ACTUALS FY12 ACTUALS INC/DEC FYll TO FY12 FY12 BUDGET %OF FY12 USED NOTES
i
GENERAL FUND
BUDGETED
,
i
TAXES & EXCISES P.P. TAX REVENUE R.E. TAX REVENUE CLAUSE41A R.E.PAYBACK TAX TITLE REVENUE MOTOR VEHICLE EXCISE BOAT EXCISE HOTEL/MOTEL MEALS TAX CH61A - R.E. DEFERRED INTEREST ON TAXES INTEREST ON TAX TITLES TAX TITLE RELEASES INT/RELEASE/CH41A PILOT~HOUSING PILOT_SMITH R.E. AUTHORIT TAX CH 14S 433,121.12 17,338,676.97 2,202.08 ·61,833.80 293,308.95 3,316.05 208,891.00 513,836.94 17,916,294.39 32,648.43 130,417.47 277,708.89 3,113.66 235,109.00 45,874.59 501,902.71 19,400,155.34 (650.00) 78,758.28 292,798.61 3,055.99 311,196.61 268,071.27 21,231.48 65,868.48 15,065.11 525.00 574,462.54 20,176,920.18 8,039.89 157,848.61 275,491.89 3,302.00 321,700.17 344,794.40 72,559.83 776,764.84 8,689.89 79,090.33 (17,306.72) 246.01 10,503.56 76,723.13 (21,231.48) 13,975.35 36,556.40 680.61 3,321.26 1,254,410.00 41,778,470.00 45.8% 48.3% un budgeted revenue 13.1% 110.1% 69.1% 68.9% 66.5% 107.5% 40.2% 0.0% 0.0% 0.0% 0.0% will come in will come in will come in will come in
<
,
I
a number of collections in $15 -$20K rang~ large commitment going out Feb
up 3.3% over this time last year up 28.6% over this time last year
;
in increase
18,408,983.21
19,261,722.53
21,998,551.89
COLLEGE SYN
PILOTcB'NAIISRAEL
.-
;
!
PILOT-US FISH & WIl:DLI TAXES & EXCISES CHARGES FOR SERVICES PARKING REVENUES RECREATION REVENUES
20,957,978.88
1,040,573.01
46,345,657.00
47.5%
,
693,247.78 664,958.94 659,209.41 937,106.94 277,897.53
1,426,480.00 77,445.00
0 65.7%
at year-end
693,247.78
664,958.94
659,209.41
937,106.94
277,897.53
1,503,925.00
CHARGES FOR SERVICES FEES - COLLECTOR FEES - MUNICIPAL LIENS 25,047.30 8,608.00 10,660.00 37,747.48 12,100.00 9,380.00 15.00 7,325.00 8,962.43 18,690.00 7,492.43 20,070.00 10,041.07 9,975.00 9,468.23 (10,095.00) 30,000.00 20,000.00 33.3% 47.3% 39,563.77 14,225.00 4,360.00 60,671.77 23,300.00 8,080.00 21,108.00 9,075.00 3,720.00 93,145.00 24,000.00 14,000.00 65.1% 97.1% 57.7% up 53.3% over last year up 63.7% over last year
FEES 7 MVE SURCHARGES FEES T PARKING CLERK FEES - CEMETERY INTERM FEES - ENGINEERING INS FEES" POLICE OUT/DET FEES - PLANNING DEPT. AD AP
(572.84)
M:\SVliright
Work
Documents\Budget\FY12\Second
Quarter
Revenue
Projection
1/11/2012
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ACCOUNTS FOR: GENERALFUND FEES- CITYCLERK- COPIES TUITION - SVHS RENTALS- CITY PROPERT RENTALS- ELWELL'SISL RENTALS- JAMES HOUSE DEPTREV- TREASURER DEPTREV- HUMAN ~ESOU DEPT REV- REGISTRAR 0 DEPT.REV- PASSPORTS ,
,
%OF FY12 BUDGETED USED 45.0% 15.3% no concerns- full tuition will come in NOTES
11,150.00 332.00 217.59 410.00 2,050.00 5,484.13 520.00 1,512.00 862.65 8,353.80 2,400.00 325.00 21.68 997.40 3,250.00 15,617.50 3,037.60 155.00 114.98 1,595.00 600.00 400.63 398.00 2,600.00 23,144.50 810.00 205.00 1,346.49 9,554.36 5,301.58 1,625.00 1,384,653.20 1,308,344.74 1,407,711.63
10,850.00 99.37 153.00 (2,600.00) 6,301.00 3,183.60 (85.00) 277.93 (3,601.56) (270.58) (1,625.00)
66,800.00 300.00 1,375.00 52,500.00 500.00 1,000.00 1,500.00 18,930.00 3,000.00 19,000.00
32.9% 166.7% 40.1% 56.1% 0.0% 399.4% 108.3% 31.4% 167.7% 0.0%
DEPT REV- POLICEDEPT DEPTREV- GENERALHIG DEPTREV - CEMETERIES DEPT REV- DPW PA~KS & DEPT.REV- POLICEAUCT DEPTREV- BOARD OF HE DEPTREV- STORM WATER DEPTREV - BUILDING IN DEPTREV- HEARING OFC CHARGESFOR SERViCES LICENSES PERMITS & LIQUOR LICENSES LICENSECOMM - OTHER L CABLEVISIONLICENSE CITYCLERKLICENSES FIREARM LICENSES PERMITS- HEALTH DEPT PERMITS- BURIALS PERMITS- POLICEDEPT PERMITS- BUILDING INS PERMITS- PLUMBING INS PERMITS- WIRE INSPECT PERMITS- WEIGHTSi& ME PERMITS- GENERALiHIGH PERMITS- PLANNINGDEP LICENSES& PERMITS FEDERALREVENUE MEDICAID REIMB. SCHOOL MEDICARE PART 'D' REIM FEDERALREVENUE
1,009,343.10
(398,368.53)
5,527,350.00
18.3% not as
.
,00'
~""1
i
186,835.00
189,179.00
175,845.00
118,386.00
(57,459.00)
59.2% no concern here· fees still waiting to be ~ntered in MUNIS 0.0% 0.0% 23.8% 109.5% 68.5% 36.0% 94.3% 26.4% 43.3% 30.4% 67.7% 46.3% 43.8% not as good as this time last year whlch vl,a~ 56.9do
down 53.4% from this time last year down 31.1% from this time last year
8,082.00 1,225.00 39,240.00 790.50 101,486.03 53,878.00 54,042.50 8,657.00 32,575.00 8,144.75 494,955.78
9,758.00 562.50 39,072.50 5,320.00 575.00 229,877.69 42,585.00 54,543.00 23,577.00 37,201.00 10,692.05 .642,942.74
9,261.00 2,387.50 45,155.00 7,805.00 778.00 156,079.64 51,560.00 57,211.40 12,736.00 36,050.00 9,769.00 564,637.54
7,900.00 2,600.00 41,080.00 6,475.00 942.50 72,707.40 35,520.00 43,629.20 7,897.00 40,600.00 13,884.05 391,621.15
(1,361.00) 2i2.50 (4,075.00) (1,330.00) 164.50 (83,372.24) (16,040.00) (13,582.20) (4,839.00) 4,550.00 4,115.05 (173,016.39)
33,250.00 2,375.00 60,000.00 18,000.00 .1,000.00 275,000.00 82,000.00 100,000.00 26,000.00 60,000.00 30,000.00 893,775.00
2.2% 84.7% 17.1% not as good as this time last year whlch Was 21.5%
1/11/2012
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ACCOUNTS FOR: GENERALFUND STATE REVENUE ABATE VETS, BLIND, SURVIVING ABATEMENTS TO ELDERLY LIEU OF TAXES-STATEOW CHAPTER70 SCHOOLAID SCHOOLCONSTRUCTIONCH CHARTERSCHOOLAID VETERANSBENEFITS UNRESTRICTED GENERALA ADDITIONAL ASSISTANCE LOTTERY OTHERSTATE REVENUE RETIREMENTCOLA REIMB. STATE REVENUE
FY09 ACTUALS
FY10 ACTUALS
FYll ACTUALS
FYlZ ACTUALS
FYlZ BUDGET
single distribution
7,402.00
8,348.00 3,476.70
.0.0% 0.0% twiceayeardistribution 57.1% better than this time last year which was
~2.1%
8,215,864.00
7,410,375.00
6,256,060.70
FINES. PARKINGTICKETS CMVI REIMB. RMV FINESFORFEITS/COURT FINES MISCELLANEOUS INTERESTON INVESTMENT SMITH CHARITIESINCOME MISCELLANEOUSRECEIPTS PVTA-5 COLLEGEREliI/1BUR VET SERVICES REGIONAL SNOW & ICE INSURANCE P MISCELLANEOUS 11,700.00 130,362.84 85,709.01 61,350.69 198,921.54 137,570.85 328,713.00 60.5% better than this time last year which was *0.4% 12,553.00 8,366.00 90,199.00 81,833.00 9,717.90 4,939.99 10,997.72 58,470.21 47,472.49 122,837.00 97,876.00 92.2% 344,657.50 46,945.00 13,430.00 405,032.50 273,668.40 67,855.00 10,263.50 351,786.90 383,770.80 50,452.50 13,282.00 447,505.30 447,613.49 388,445.99 59,167.50 4,675.19 8,715.00 (13,282.00) 108.19 876,895.00 112,600.00 26,000.00 1,015,495.00 44.3% dropin numberof ticketsin first sixmonthf- shouldbehigher 52.5% 0.0% 44.1% not as good as this time last year-which
W!35
S5.1~
108,944.94
68,216.02
41,986.97
50,252.33
8,265.36
100,000.00 8,000.00
50.3% 0.0%
$54,456 wasstorm reimbursementrom event in F 11 f
29,807,763.24
29,820,197.09
30,434,948.35
33,449,553.94
3,014,605.59
70,628,449.00
1/11/2012
01/11/201217:43
swright
i FY11
CITY
ENTERPRISE
FUNDS
; iPG 1 glYitdbud
ACTUAL YTD REVENUE REMAINING REVENUEi flCT COLL
EOR 201206 ACCOUNTS· FOR: 6000 SEWER ENTERPRISE ORIGINAL ESTIM REV ESTIM REV ADJSTMTS' REVISED EST REV
& ,EXCISES REVENUE 0 0 0 0 0 0 0 0 0 0 0 0 -6,663.11 -1,932.74 -8,595.85 -8,595.85 6,663.1+ 1,932.74 8,595.85 8,595.8~ 100.0% 1~0.0% 1 0.0% 100.0%
SEWER
& EXCISES
FOR SERVICES REVENUE RATES LIENS INTEREST INCOME MISC. INCOME REVENUE FOR SERVICES -5,095,752 -173,152 -31,009 0 -5,299,913 -5,299,913 -5,299,913 0 0 0 0 0 0 0 -5,095,752 -173,152 -31,009 0 -5,299,913 -5,299,913 -5,299,913 -2,728,621.76 -36,628.10 -24,718.90 -25,895.00 -2,815,863.76 -2,815,863.76 -2,824,459"61 -2,367,130.24 -136,523.90 -6,290.10 25,895.00 -2,484,049.24 -2,484,049.21-2,475,453.3$
i
SEWER
CHARGES SEWER
l::
53.1% J3.3%
ENTERPRISE
01/11/2012
swright
17:43
ENTERPRISE
FUNDS
PG 2 \gly,tdbud
FOR 2012 06 ACCOUNTS FOR: 6100 WATER ENTERPRISE ______________________________________________________ 41 TAXES & EXCISES 61004 WATER REVENUE 414200 TAX TITLE REVENUE 417030 INTEREST ON TAX TITLES TOTAL WATER REVENUE TOTAL TAXES & EXCISES 42 CHARGES FOR SERVICES 0 0 0 0 0 0 0 0 0 0 0 0 -6,486.84 -1,965.99 -8,452.83 -8,452.83 6,486.84 1,965.9~ 8,452. s3 8,452.8:? ORIGINAL ESTIM REV ESTIM REV REVISED ADJSTMTS EST REV ------------------------------------------------ACTUAL YTD REVENUE REMAINING REVENUE! ~ P;CT CGLL J _
I 1,0.0.,;
0
:J::::
51.1% $0.0% 97.9% 100.0% 51.7% 51.7% 51. 9%
61004 WATER REVENUE 422040 422041 422042 422043 WATER RATES WATER LIENS WATER INTEREST INCOME WATER MISC. INCOME -6,115,951 -90,000 -30,000 0 -6,235,951 -6,235,951 -6,235,951 0 0 0 0 0 0 0 -6,115,951 -90,000 -30,000 0 -6,235,951 -6,235,951 -6,235,951 -3,124,535.50 -44,967.51 -29,355.57 -26,346.74 -3,225,205.32 -3,225,205.32 -3,233,658.15 -2,991,415.50 -45,032.49 -644.43 26,346.74 -3,010,745.6~ -3,010,745.6~ , -3,002,292 .. 85
TOTAL WATER REVENUE TOTAL CHARGES FOR S.ERVICES TOTAL WATER ENTERPRISE
I I
01/11/2012 swright
17:43
I FY11
CITY
ENTERPRISE
FUNDS
I glytdbud
PG ACTUAL YTD REVENUE REMAININ'G REVENUEi PCT C' LL
06 WASTE ENTERPRISE ORIGINAL ESTIM REV ESTIM REV ADJSTMTS REVISED EST REV
FOR: SOLID
42 CHARGES 64004 424031 424032 424033 424035 424036 424037 424042 SOLID
FOR SERVICES WASTE ENTERPRISE -2,880,000 -343,000 -30,000 -25,000 0 0 -3,278,000 -3,278,000
REFUSE FEES LANDFILL STICKERS RECYCLING PROGRAM REVENUES SALE OF SCRAP METAL COMPOST MEMBERSHIP TRASH BAG SALES SEWER INTEREST INCOME SOLID WASTE ENTERPRISE
° 0 ° 0
0 0 0
-1,898,499.60 -214,444.4'0 10,257.5:4 -111"7'2 3,284.0'0 115,495.0:0 8,627"3,9 -1,975,391- 7:9 -1,975,391.7i9
CHARGES
FOR SERVICES
° 0
FOR SERVICES WASTE ENTERPRISE CELL TOWER -69,000 -69,000 -69,000 0 0 0 -69,000 -69,000 -69,000 -34,664.49 -34,664.49 -34,664.49 -34, 335 ..1 5 -34,335.51 -34,335"~1 0.2% 0.2% 0.2%
- LANDFILL
ENTERPRISE
FOR SERVICES
48 MISCELLANEOUS 64004 484000 SOLID WASTE ENTERPRISE RECEIPTS ENTERPRISE -190,000 -190,000 -190,000
MISCELLANEOUS SOLID
TOTAL TOTAL
WASTE
o o
o
MISCELLANEOUS
01/11/2012 swright
17:43
I FY11
CITY
ENTERPRISE
FUNDS
FOR 2012 06 ACCOUNTS 6400 FOR: SOLID WASTE ENTERPRISE ORIGINAL ESTIM REV ESTIM REV ADJSTMTS REVISED EST REV ACTUAL YTD REVENUE REMAINING REVENUE; -1,942,518.82
t
PCT DDLL 5.1%
... _----!
CITY
OF NORTHAMPTON
ENTERPRISE
FUNDS
j gl tdbud
PG
FOR 2012 06 ORIGINAL ESTIM REV ESTIM REV ADJSTMTS REVISED EST REV ACTUAL YTD REVENUE REMAININQ REVENUE ~CT C~LL
-7,420,265.~90.8%
**
by Susan Wright
**
I glytdbud
PG
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1 2 3 4
Field # 1
10
Total Y Y Y
Y
11
Page Break Y N
N
Report title: FYll REVENUES FOR 2ND QUARTER Includes accounts exceeding 0% of budget. Print totals only: Y Print Full or Short description: S Print full GL account: N Format type: 1 Double space: N Suppress zero bal accts: Y Include ~equisition amount: N Print Revenues-Version headings: Y Print revenue as credit: Y Print revenue budgets as zero: N Include Fund Balance: N Print journal detail: N From Yr/Per: 2004/ 0 To Yr/Per: 2005/13 Include budget entries: Y Incl encumb/liq entries: N sort by JE # or PO #: J Detail format option: 1 Include additional JE comments: N Sort/Total Budget Rollup: N Print MY's in one year view: Y Amounts/totals exceed 999 million dollars: N Find Criteria Field Name Field Value Fund FiUNCTION DEPARTMENT DOE BUDGET CAT LOCATION CURR/GRANT GRADE Character Code Org Object Project
6*
Year/Period: 2012/ 6 Print MTD Version: N Incl inception to soy: N Roll projects to object: N Carry forward code: 1
I GENERAL
(NOT SCHOOLS)
I glytdbud
YTD EXPENDED ENCUMBRANCES AVAILABLE BUDGET' PCT USED I
PG
F.oR 201206
______________________________________________________________________________________________________________________
.oRIGINAL APPR.oP
TRANFRS/ ADJSTMTS
REVISED BUDGET
64,932
1,700 66,632
o
0
64,932
1,700 66,632
31,377.00
334.98 31,711.98
.00
.00 .00
33;5~5:00---L:1,365.. 02 34,920.0'2
i
il.9.7% 17.6%
-23,440 23,440
TOTAL MAYOR
135 AUDIT.oR 11351 AUDIT.oR-PS 11352 AUDITOR-.oM
~l. 4%
9.1%
8.5%
0 52,093 52,093
75,038 75,038
TOTAL ASSESSOR
145 TREASURER 11451 TREASURER-PS 11452 TREASURER-OM
o o
TOTAL TREASURER
146 COLLECTOR
01/12/2012 s1"right
09:20
I GENERAL
CITY
2011
- FY2012
1~\'rtdbU~
YTD EXPENDED ENCUMBRANCES AVAILABLE BUDGE'D ~CT USED
FOR 2012 06 146 COLLECTOR ORIGINAL APPROP TRANFRS/ ADJSTMTS REVISED BUDGET
11461 COLLECTOR-PS 11462 COLLECTOR-OM TOTAL. COLLECTOR 151 LEGAL SERVICES SERVICES-OM LEGAL SERVICES
_4.4%
7.0% 8.6%
6,000
95,665 95,665
.871 871
96,536 96,536
64,819.23 64,819.23
.00 .00
31,716.217 31,716.217
i
l7.1%.
RESOURCES RESOURCES-PS RESOURCES-OM RESOURCES 206,257 3,700 209,957 0 0 0 206,257 3,700 209,957 103,823.07 1,107.67 104,930.74 .00 .00 .00 102,433.9:3 2,592.3i3 105,026.2!6
7 1%
INFO SYSTEMS INFO SYSTEMS-PS INFO SYSTEMS-OM INFO SYSTEMS 211,536 231,305 442,841
581 581
MANAGEMENT
is i CITY CLERK 11611 CITY CLERK-PS 11612 CITY CLERK-OM TOTAL 165 LICENSE CITY CLERK COMMISSION 198,258 65,875 264·,133 0 2,780 2,780 198,258 68,655 266,913 88,482.86 37,061.85 125,544.71 .00 .00 .00 109,775.1:4 31,592.98 141,368.1i2 ~4.6% 4 09-
~~:O;
•.....
--.----------~
---------------------------------------_,---
----------,------~-.-,
.-.---
....
01/12/2012 swright
09:20
I GENERAL
CITY
2011 - FY2012
I glytdbud
PG
FOR 2012 06 165 LICENSE COMMISSION ______________________________________________________ 11651 LICENSE 11652 LICENSE COMMISSION-PS COMMISSION-OM ORIGINAL APPROP 21,932 400 .22,332 TRANFRS/ REVISED ADJSTMTS BUDGET ------------------------------------------------------------------_~ YTD EXPENDED 10,293.54 58.85 10,352.39 ENCUMBRANCES .00 .00 .00 AVAILABLE PCT BUDGE,]? USED I 11,638.4;6 341.]5 11,979.~1 46.9% 14.7% 46~4% -
° o
& DEVELOPMENT
261,047 21,622 282,669
11751 ·PLANNING & DEVELOPMENT-PS 11752 PLANNING & DEVELOPMENT-OM TOTAL PLANNING 182 COMMUNITY
& DEVELOPMENT
° °
o
0·
11821 COMMUNITY
62,759
49.8%
40.7% 44.0%
TOTAL CENTRAL 210 POLICE 12101 POLICE-PS 12102 POLI'CE-OM 12103 POLICE-CAP TOTAlJ POLICE 211 PARKING
62,759
6,000
° ° 6,000
-n . 4%
84.7% 47.0%
46.6%
ENFORCEMENT
2011
- FY2012
FOR 2012. 06 2.11 PARKING ENFORCEMENT ORIGINAL APPROP 147,663 8,000 155,663 TRANFRS/ ADJSTMTS 0 0 0 REVISED BUDGET 147,663 8,000 155,663 YTD EXPENDED 69,838.30 599.67 70,437.97 ENCUMBRANCES .00 .00 .00 77,824.70 7,400,.33 85,225.q3
i
ENFORCEMENT-PS ENFORCEMENT-OM ENFORCEMENT COMM CENTER COMM CTR-PS COMM CTR-OM COMM CENTER
PARKING SAFETY
12121 PUBLIC SAFETY 12122 PUBL'IC SAFETY TOTAL 220 FIRE 12201 FIRE-PS 12202 FIRE-OM TOTAL FIRE PUBLIC
-75,000
SAFETY
-75,000
-68,201 -68,201
47.8% 45.9%
47~7%
231 AMBULANCE
o o o
224 224
BUILDING
291 EMERGENGY
MANAGEMENT
------------
0~/12/2012 swright
09:20
2011 - FY2012
I
YTD EXPENDED ENCUMBRANCES AVAILABLE BUDGET! 1,637.4:3 878.0,0
PG 5 glytdbud
FOR 2012 06 291 EMERGENGY MANAGEMENT . ORIGINAL APPROP TRANFRS/ ADJSTMTS REVISED BUDGET PCT USED f8.4% 0%
-r------------------------------------------------------------------------------------------------------------------------~---~----MANAGEMENT-PS MANAGEMENT-OM 3,172 878 0 0 3,172 878 1,534.57 .00 .00 .00
::::~;~:::~~~:~~-=~:~:N~---42::~~:
1:4112 ENGINEERING-OM 12,900 TOTAL ENGINEERING 421 DPW-ADMINISTRATION 14211 DPW ADMINISTRATION-PS 1'4212 DPW ADMINISTRATION-OM TOTAL DPW-ADMINISTRATION 422 HIGHWAYS 1'4221 HIGHWAYS-PS 14222 HIGHWAYS-OM 14223 HIGHWAYS-CAP TOTAL HIGHWAYS 423 SNOW 740,649 435,938 105,500 1,282,087 267,714 17,350 285,064 441,959
~ 42::~~:
0 12,"900
b.
[26.0% 9.6%
441,959
175,192.82
.00
266,766.1,8
0 0 0
31,116 31,116
0 0
s:
ICE 75,000 251,350 326,350 0 0 0 75,000 251,350 326,350 34,064.13 158,158.92 192,223.05 .00 .00 .00 40,935.87 93,191.08 134,126.Q5 , 45.4% 62.9% 58.9%
14231 SNOW & ICE-PS 1'4232 SNOW & ICE-OM TOTAL SNOW & ICE 441 STORM DRAINS
---~,
~--~~-
01/12/2012 swright
09:20
I GENERAL
CITY
2011
- FY2012
I g]ytdbud
PG YTD EXPENDED 147,139.93 29,575.41 5,928.00 182,643.34 ENCUMBRANCES .00 .00 .00 .00
-
STORM DRAINS
~
-----------------------------------------------
TRANFRS/ ADJSTMTS
REVISED BUDGET
AVAILABLE BUDGET
PCT USED
l
14411 STORM DRAINS-PS 14412 STORM DRAINS-OM 14413 STORM DRAINS-CAP TOTAL STORM DRAINS 443 FLOOD'CONTROL 14431 FLOOD CONTROL-PS 14432 FLOOD CONTROL-OM 14433 FLOOD CONTROL-CAP TOTAL FLOOD CONTROL 481 PARKING 14811 PARKING-PS 14812 PARKING-OM 14813 PARKING-CAP TOTAL PARKING 1i91 CEMETERY ,14911 CEMETERY-PS 14912 CEMETERY-OM 14913 CEMETERY-CAP TOTAL CEMETERY
0 0 0 0
0 3,190 3,190
492 DPW PARKS & RECREATION 14921 DPW. PARKS & RECREATION-PS 14922 DPW PARKS & RECREATION-OM TOTAL DPW PARKS & RECREATION 511 BOARD OF HEALTH 175,374 49,400 224,774
° ° °
.--_j_-- ..-~
01/12/2012
s~right
09:20
2011
- FY2012
I
YTD EXPENDED ENCUMBRANCES AVAILABLE BUDGE'Ij
i
PG
1 Ud
1:
FOR 2012 06 511 BOARD OF HEALTH ORIGINAL APPROP TRANFRS/ ADJSTMTS REVISED BUDGET
U~ED
15111 BOARD OF HEALTH-PS 15112 BOARD OF HEALTH-OM TOTAL BOARD OF HEALTH 541 COUNCIL ON AGING ON AGING-PS ON AGING-OM ON AGING
0 0 0
0 0 0
73,815.63 7,151.16
COUNCIL
80,966.79
543 VETERANS'
SERVICE SERVICE-PS SERVICE-OM SERVICE 129,011 501,710 630,721 0 0 0 129,011 501,710 630,721 59,853.68 344,666.36 404,520.04 .00 .00 .00 69,157.32 157,043.154 226,200.~6 46.4% 68.7% 64.1%
-35,722
-35,722
611 LILLY LIBRARY 16111 LILLY LIBRARY-PS 16112 LILLY LIBRARY-OM TOTAL LILLY LIBRARY RECREATION 192,445 79,367 271,812 -3,473 188,972 79,367 268,339 156,531.13 .00 156,531.13 .00 .00 .00 32,440.'87 79,367.,00 111,807.87 82.8% 051,
• 0
-3,473
58.3%
630 MUNICIPAL
0.1/12/20.12 swright
0.9:20.
20.11
- FY2D12
'PG 8 \glytdbud
.FOR 20.12
~~~------~:~::~~-~~~~~~=:~~------------------~::~~:-----~~~~=~=~------~~~~~:---==~-~~:~~~~~--1630.1 1630.2 MUNICIPAL MUNICIPAL RECREATION-PS RECREATION-OM RECREATION 180.,0.33 18,110. 198,143
0. 0.
~D_3% 85_2%
518_0~o
- MAYOR
6,160. 6,160.
6,160._0.0. 6,160._0.0.
_DO. _DO.
0. 0.
10.0._0.% 10.0._0.%
LOTTERY LOTTERY-PS ARTS LOTTERY 32,777 32,777 0. 0. 32,777 32,777 18,184_0.2 18,184_0.2 _DO. _DO. 14,592_ 14,592_ 8 8 55_5% 55_5%
ARTS TOTAL
'lID
~71D3
4,0.56,0.67 4,0.56,0.67
3,280.,0.0.0._0.0. 3,280.,0.0.0._0.0.
_DO. _DO.
776,0.67_ 776,0.67_
0. 0.
80._9% 80._9%
MUNICIPAL ON DEBT
0.
ON MUNICIPAL ON DEBT
DEBT
1,459,350. 1,459,350.
0.
0.
1,459,350. 1,459,350.
750.,950._46 750.,950._46
_DO. _DO.
70.8,399 70.8,399_
_4 4
51_5% 51_5%
INTEREST
18,860._ 12,0.0.0._
8 0.
CONTRIBUTORY
01/12/2012 swright
09:20
2011
- FY2012
PG 9 glytdbud \
-~-
WORKERS'
COMP INSURANCE
ORIGINAL APPROP
----------------------------------------------------
TRANFRS/ ADJSTMTS
REVISED BUDGET
YTD EXPENDED
ENCUMBRANCES
__ --
AVAILABLk BUDGET!
~-----~---L-----
PCT USED
912 WORKERS'
COMP INSURANCE COMP INSURANCE COMP INSURANCE COMP INSURANCE 253,406 124,845 378,251 0 0 0 253,406 124,845 378,251 176,178.55 104,486.00 280,664.55 .00 .00 .00 77,227.4;5 20,359.0 0
1
97,586.45
INSURANCE INSURANCE INSURANCE INSURANCE 30,000 2,375 32,375 13,095 0 13,095 43,095 2,375 45,470 70,433.55 1,225.00 7l,658.55 .00 .00 .00 -27,338.0!7 1,150.0:0 -26,188.0:7
r::
p9.5% 1r3.4% 1. 6% 1 7.6% 49.6% 46.7% 49.6% 48.3% 48.3%
125,950
125,95.0
756,783 756,783
o o
756,783 756,783
365,187.65 365,187.65
.00 .00
391,595.35 391,595.~5
OTHER EMPLOYEE
SHEET ASSESSMENTS
•
3,024,170 3,024,170
o
o
3,024,170 3,024,170
1,056,738.00 1,056,738.00
.00 .00
1,967,432.
34.9% 34.9%
CHERRY
1,967,432.()0
Oi/12/2012 s,:",right
09:20
2011
- FY2012
Iiglytdbud
PG 10 YTD EXPENDED 26,418.00 26,418.00 ENCUMBRANCES AVAILABLE BUDGET! fCT USED
L
OTHER ASSESSMENTS
----------------------------------------------------
TRANFRS/ ADJSTMTS
__ --
19252 GOVERNMENTAL
ASSESSMENTS
° o
1,224,929 1,224,929
,
.00 .00 5,500.ob
I
82.8%
19303 CAPITAL
175,000 175,000
1,399,929 1,399,929
220,411.06 220,411.06
.00 .00
"'7:::~~::: t::::
1,179,518.38 l5.7%
I
200,000 200,000
19491 RESERVE
200,000 200,000
48,096.30 48,096.30
.00 .00
151,903.7'0
° ° °
2,791,304 - Generated
~---------------------------------19452 GENEP-AL LIABILITY TOTAL GENERAL INSURANCE INS. GRAND TOTAL 376,648 376,648 43,857,703 LIABILITY
LIABILITY
l4.0%
40
5 5 1
**
END OF REPORT
by Susan Wright
**
1 2 3 4
Field #
3
Total
Y Y N N
Page Break
N N N N
(NOT SCHOOLS)
Includes accounts exceeding 0% of budget. Year/Period: 2012/ 6 Print to~als only: Y print MTD version: N Print Full or Short description: S Incl inception to soy: N Print fu:11GL account: N Roll projects to object: N Format type: 1 Carry forward code: 1 Double space: N Suppress zero bal accts: Y Include requisition amount: N Print Revenues-version headings: N Print revenue as credit: Y Print revenue budgets as zero: N Include ,Fund Balance: N Printjdurnal detail: N From Yr/Per: 2004/ 0 To Yr/Per: 2005/13 Include :budget entries: Y Incl enqumb/liq entries: N Sort by,JE # or PO #: J Detail format option: 1 Include ,additional JE comments: N Sort/Total Budget Rollup: N Print MY's in one year view: Y Amounts/totals exceed 999 million dollars: N Find Criteria Field Name Field Value Fund FUNCTION DEPARTMENT DOE BUDGET .CAT LOCATION tURR/GRANT GRADE Character code Org Object Project 0100
<>3
01/12/201209:20 swright
2011 OPTIONS
- FY2012
IglTdbUd
PG
12
--------------------------------------------------------------------------------------------------------------------------
Account Account
type status
Expense
933
DPW Administration 1,701
438 1,251
.1,377
1,700
1,297 3,114
2,000
2,058 408
0.0% 20.4%
158.7% 13.1%
9,438 875,552
8,340 778,283
75.1% 46.7%
M:\Swright
Work Documents\Budget\FY12\Overtime
Analysis FY12
"i'T" ...
JULY
- DECEMBER
2011
- FY2012
PG 1 \gllytdbud
~~.~~ ~~~~~_~~:~~~~~~~
SEWER DRAINS-OM DRAINS-CAP SEWER PLANT
FOR:
ORIGINAL
~~~~?~ ~~~~:~:~ -
TRANFRS/
REVISED
442 SANITARY
270,529 270,529
9.5%
444 WASTEWATER 60441 TREATMENT 60442 TREATMENT 60443 TREATMENT TOTAL 449 OTHER
TREATMENT
0 0 119,897 119,897
31.7%
CAP.
60,000 60,000
o a
60,000 60,000
.00 .00
.00 .00
60,000.00 60,000.'00
090
.0%
710 MUNICIPAL
60710 SEWER-PAYDN
o o
595,000 595,000
470,000.00 470,000.00
.00 .00
79.0% 79.0%
354,143 354,143
354,143 354,143
60,783.76 60,783.76
.00 .00
17.2% 17.2%
INTEREST COSTS
991 INDIRECT
.._______J._.
_~.
01/12/2012 swright
09:22
PG
0
JULY
- DECEMBER
2011
- FY2012
[Ud
FOR: SEWER
~-------------------------------------------
ENTERPRISE
TRANFRS/ ADJSTMTS
REVISED BUDGET
YTD
EXPENDED
ENCUMBRANCES
7
60991
EXPENSES COSTS
o
o
1,756,160 1,756,160
1,756,160.00 1,756,160.00
0
.00 .00
.do
100.0% 100.0%
.go
99 RESERVE 0992
----------------------------------
A/C
- OM
APPROP
o
390,426
ENTERPRISE
swright
01/12/2012
09:22
j ENTERPRISE
eITY
JULY
- DECEMBER
2011
- FY2012
. g:Uytdbud
PG
FOR 2012. 06 ACCOUNTS FOR: 6100 . WATER ENTERPRISE ORIGINAL APPROP TRANFRS/ ADJSTMTS REVISED BUDGET YTD EXPENDED ENCUMBRANCES AVAILABLE BUDGEt PCT USED
1
452 WATER GENERAL 61521 WATER, 61522 WATER, 61523 WATER, GENERAL GENERAL GENERAL - P.S. - O.M. - CAP. 691,772 491,000 1,111,000 2,293,772 0 1,257,142 691,772 491,000 2,368,142 3,550,914 272,620.12 137,890.23 337,460.60 747,970.95 .00 .00 .00 .00 419, .151. 88 353,109.77 2,030,681·07 2,802,942.72 39.4% 28.1% 14.3% 21.1%
TOTAL WATER GENERAL 455 WATER.TREATMENT 61551 WATER TREATMENT 61552 WATER TREATMENT 61553 WATER TREATMENT - P.S. - O.M. - CAP
1,257,142
° 17,899 °
17,899
45.4% 40.9%
• 0
og,
TOTAL WATER TREATMENT 459 OTHER WATER 61459 WATER - RESERVE CAP.
26.9%
60,000 60,000
°
° °
60,000 60,000
.00 .00
.00 .00
60,000.00 60,000.00
.O~
•
090
ENTER./DEBT
1,925,008 1,925,008
1,925,008 1,925,008
1,734,595.44 1,734,595.44
.00 .00
90.1%
90.1%
INDEBTEDNESS
° ° °
753,194 753,194
753,194 753,194
366,336.22 366,336.22
.00 .00
386,857-;78 386,857.in
48.6% 48.6%
INTEREST
....._:._~-~
-~'---'--
01/12/201
swright
09:22
j ENTERPRISE
CITY
j g~ytdbud
JULY - DECEMBER 2011 - FY2012
-----------~-------------------------------------------------------------------------------------------------------------:.:----------EXPENSES 680,560 680,560 0 680,560 680,560 680,560_00 680,560_00 _00 _00 TOTAL INDIRECT COSTS
ORIGINAL APPROP
TRANFRS/ ADJSTMTS
REVISED BUDGET
YTD EXPENDED
ENCUMBRANCES
.61991 WATER-IND/DIRECT
---------:--------------------------
.61998 WATER-RESERVE
O_M_
0 0 1~275,040
30,000 _.00
I
.0%
_
OS!-
46_5%
01/12/2012 swright
09:22
JULY
- DECEMBER
2011
- FY2012
I P@7 j giytdbud
FOR 2012 06 ORIGINAL TRANFRS/. REVISED ACCOUNTS FOR: APPROP ADJSTMTS BUDGET YTD EXPENDED ENCUMBRANCES 6400 SOLID WASTE ENTERPRISE _____________________________________________________________________________________________________________________________ AVAILABLE BUDGET PCT USED 1
_
TOTAL
363,434 3,483,548
0 307,144
363,434 3,790,692
363,434_00 1,951,276_24
_00 _00
_00 1,839,415_]36
i
100_0% 51_5%
01/12/201 swright
09:22
iPG
JULY - DECEMBER 2011 - FY20·12
ENTERPRISE
ORIGINAL APPROP
AVAILABLE gliYsPE~D~U
-------------------------------------------------------
TRANFRS/ ADJSTMTS
REVISED BUDGET
YTD EXPENDED
ENCUMBRANCES
BUDGEr ,
434 LANDFILL ~ l
LANDFILL
ENTERPRISE PROGRAMS
435 OTHER,WASTE
MAGMNT
64351 OTHER WASTE MGT PROGRAMS 64352 OTHER WAST MAGMNT PROGRAMS 64353 OTHER WASTE MGT PROGRAMS TOTAL 439 OTHER OTHER WASTE SOLID WASTE CAP MAGMNT PROGRAMS
0 0 150,876 150,876
18.1%
752,146 752,146
o o
752,146 752,146
752,146.00 752,146.00
.00 .00
..00
lOO.O%
SOLID WASTE
.:00 lOO.O%'
710 MUNICIPAL
INDEBTEDNESS
o o
233,000 233,000
183,000.00 183,000.00
.00 .00
50,000.;08 50,000.'00
78.5% 78.5%
INDEBTEDNESS
INTEREST ON DEBT
ON DEBT
48,700 48,700
48,700 48,700
26,408.75 26,408.75
.00 .00
22,291. 25
I
54.2% 54.2%
22,291.25
INDIRECT
363,434
363,434
363,434.00
.00
.00
00.0%
I ENTERPRISE
CITY
JULY
- DECEMBER REPORT
2011 OPTIONS
- FY2012
I glytdbud
PIG
1 2 3 4
Field # 1 3 9 0
Total Y Y Y N
Page
Y N N N
Break
EXPENDITURES Year/Period: 2012/ 6 Print MTD Version: N Incl inception to soy: N Roll projects to object: N Carry forward code: 1
Includ~s accounts exceeding 0% of budget_ Print totals only: Y Print Full or Short description: S Print full GL account: N Format ,type: 1 Double :space: N Suppres.s zero bal accts: Y Include requisition amount: N Print Revenues-version headings: N Print r,evenue as credit: Y Print rieveriue budgets as zero: N Include Fund Balance: N Print j~urnal detail: N Fro'm Yr/Per: 2004/ 0 ToYr/Per: 2005/13 Include budget entries: Y Incl ericumbj' liq entries: N Sort by JE # or PO #: J Detail iformat option: 1 Include additional JE comments: N Sort/To;tal Budget Rollup: N Print M,Y's in one year view: Y Amounts/totals exceed 999 million dollars: N :Find Cri teria 'Field Name Field Fund FUNCTION DEPARTMENT DOE BUDGET CAT LOCATION CURR/GRANT ,GRADE ' Character, code Org Object Project
6*
Value
__ L .. . ~ ... _ __
12311 12311 12311 12311 12311 12311 12311 12311 TOTAL . 12312 12312 12312 12312 12312 12312 12312 12312 12312 12312 12312 12312 12312 12312 TOTAL ITOTAL 19141
AMBULANCE SERVICE-PS 511000 513000 514001 514003 514007 519060 519070 SALARIESPERMANENT OVERTIME HOLIDAYPAY WEEKENDDIFFERENTIAL WORKING OUT OF GRADE STIPENDS INCENTIVES 147,430.22 802,328.37 346,442.81 5,958.05 1,119,901.89 440,000.00 1,477,227.00 442,339.36 6,206.72 944,146.21 610,516.00 171,989.00 264,791.00 262,668.00 1,309,964.00 450,000.00 494,595.51 133,462.68 24,349.96 2,490.00 607,085.84 121,771.40 35,310.59 3,333.20 887,227.00 150,000.00 392,438.13 78,527.15 22,418.55 2,216.30 131,666.00 17,500.00 10,500.00 850.00 160,000.00 10,000.00 1,000.00 989.00 200,000.00 44,591.00 19,000.00 .1,200.00 200,000.00 44,261.00 11,400.00 800.00 6,207.00 691,666.00 116,352.00 41,900.00 3,839.00 6,207.00 450,000.00
AMBULANCESERVICE-PS AMBULANCE SERVICE-OM 524004 530005 530006 531005 531010 542000 543000 54800~ 550010 571001 573000 585005 587000 R&M VEHICL TRAIN/SEMI MEDTEST AMBULANCE EMS BILLNG OFF SUPP SUP BLDGEQ GAS/DIESEL EMS SUPP TRAVEL DUES/MEMBE EMS EQUIP REPLACEQP
14,974.24 15,741.00 10,931.00 650.00 59,802.75 1,940.83 87.90 20,000.00 63,208.04 2,000.00 23,106.13 188,748.00 401,189.89 1,203,518.26
3,307.41 12,461.50 2,184.00 1,114.73 67,088.98 2,544.48 149.66 25,000.00 24,516.40 358.97 1,950.00 50,458.85 157,644.18 348,779.16 1,468,681.05
10,000.00 15,525.00 1,000.00 60,400.00 2,000.00 25,000.00 60,000.00 2,000.00 25,000.00 52,550.00 253,475.00 1,730,702.00 60,000.00 1,790,702.00
2,000.00
2,500.00 7,000.00
14,500.00 18,000.00
13,000.00
13,000.00
15,000.00
50,500.00
7,510.00
15,000.00
13,000.00
43,510.00 2,500.00
6,450.00 66,798.00 20,510.00 192,499.00 30,000.00 222,499.00 304,291.00 411,199.00 39,500.00 304,291.00 148,531.00 411,199.00
RR FUND BALANCES:.
Transfer:made
Return
I
*
I FY2011 RECEIPTSBYMONTH
Jul-10 Aug-10 Sep-10 Oct-10 Nov-lO Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11 97,812·-1 201,010 159,539 160,265 112,416 164,111 182,065 168,375 210,000 114,588 154,757 1:::9",3,,-,4:.:8:.::5_ 1,918,423 i"-S95,153.00
I FY2012 RECEIPTSBYMONTH i
Jul-11 Aug-11 5ep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 'Mar-12 Apr-12 Moy-12 JUn-12 __ ~::-::::::-,.,885,977.86 133,697.01 -.', 108,001.27 169,317.48 107,279.49 212,377.59 4,270.03 ..' 151,034.99 i~l34,942.87
to RR from
in FYll:
GF - unused
c:J
1/11/2012
Ending Balance June 30, 2011: Starting ..• ,.!salance in Am. bulance RR Fund for July 1, 2011: ... Revenues received to date: Transfe; #1 from July 2011: Transfe~#2 Transfer #4
from
, ,
Funds remaining
FY2011 TRANSFERS Jul-10 Oct-10 • includes transfers for c~pftal projects as well as regular operating
2335 - Ambulance RRA
expenses
Jon-11 Apr-11
Jon-11 _ __;o23:::5~,5,:,0",0",.0:..:0_
,:,"Nodh;1inpl~n',Eire -:,;
:,::'.", ,:~~padmenl":'.'; i ,,'
") j' , '" , I~ , '; .. , _ {.' ,.. ',
Men10randum
To: City CouncilMembers From: Deputy Chief Norris Date: 01119/2012 Re: FY 2012EMS transfer The following is a more detailed account as to where the funds in each of the line items will be spent for this EMS transfer offiscal year 2012: Regular Salaries ($200,000)- These funds will be used to pay for 21 people on the Fire Department. There are currently 72 fulltime members in the Department. Of these, two are being partially funded from a 2007 federal grant with the remaining balance coming out of the EMS reserve receipt account, and the remaining nineteen positions are being fully funded out of the EMS reserve receipt account, These funds will cover salaries for these personnel through May 2012 at which time we will need to do the next transfer. Overtime ($44.261)- These funds will go towards backfill and shift coverage as needed through the upcoming months as well as towards personnel attending training while off duty. In addition, these funds will go towards paying personnel for attending mandatory continuing education programs in order for them to maintain their certifications as EMS providers. Weekelld Differelltial ($800)- Contractual requirement per Local 108 contract. Each employee paid $0.25/h1'more between 6PM-8AM. Career Incelltive ($6.207)- These funds pay the educational incentive for people being funded out of the EMS budget. The bargaining units educational incentive pays members 5% of their base pay if they have an Associate's Degree, 10% is they have a Bachelor's degree and 12.5% if they have a Master's Degree,
., Page 1
1/10/2012
Third-ParD' Billing ($9,500)- These funds will be used to pay our third party EMS billing company for the months through April. We have a five year contract with this company and they are paid 3.25% of what is collected per month. 'EMS Supplies ($13,000)- These funds will be used to purchase disposable EMS supplies and materials that are not repJaced at the hospital. We will also be purchasing oxygen supplies to replenish the amount used by both Police and Fire on medical responses. Finally, we will be finishing the upgrades for placing paramedic equipment on the Engines.
Training and Seminars ($11.000)- These funds go towards training and educational programs for
personnel in the department. In addition, it is paying for three personnel attending the State Fire Academy and the costs for attending that program. These costs include food and clothing requirements for the on-site training. Vehicle Repairs/Mailltellance ($10,000)- These funds will go towards repair and maintenance of the five ambulances; In addition, one of the projects will be working towards on each of the ambulances is having an automated lifting system installed on each ambulance for moving the on-board oxygen cylinders in and out of the vehicles. This has been identified as an area with a high probability of injury and the goal of this project is to minimize the potential from this occurring. The approximate cost for per unit is $1,800. Fuel ($25.000)- Budgeted amount for fuel use during the course of the year. Medical Expenses ($6,000)- These funds are used to reimburse individuals or insurance companies that overpaid there medical bills to us. This really isn't an expense, but money that we should have never received in the first place. ALS Service ($575)- These funds go towards paying other ambulance services when we request them for an advanced life support intercept. Office Supplies ($208)- Miscellaneous office supplies from W.B Mason
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Replacement-of
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Department took delivery of last July. The last payment, in the same amount, is due next April. EMS Equipment ($6,450)- These funds will pay for the annual service contract for the EMS report writing software. Department. This covers the two workstations and four mobile systems we have in our
Please let me know if you have any questions. I can be reached at 413-587-1029. Thank you .
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Department
Number:
Division:
EMS
Date:
01/19/2012
budget to cover
Fire
220
$
$ $
N/A
102,830.61 31,240.64
If this is a line item financial transfer, state reason(s) for ability to transfer and why it is important. This transfer is necesse List account titles & numbers for financial transfer below:
From:(Lirne Item)
Receipts reserved account for ambulance fees
Acct#
2335231-340660
$411,199;
To:
EMS EMS EMS EMS EMS EMS EMS EMS EMS EMS EMS EMS EMS EMS EMS PS - Regular Salaries PS- Overtime PS- Weekend Differential PS- Career Incentive PSOMOM OM OMOMOMOMOMOMOMHoliday Pay EMS Equipment Third-Party Billing EMS Supplies Training and Seminars Vehicle Repairs/Maintenance Fuel Medical Expenses ALS Services Office Supplies Replacement of Units
Acct# 12311-511000 12311-513000 12311-514003 12311-519400 12311-514001 12312-585005 12312-531010 12312-550010 12312-530005 12312-524004 12312-548001 12312-530006 12312-531005 12312-542000 12312-587000
$200,000
$44,261
$800 $6,207 $11,400 ~
_.r
$11,OOO/'
Please Forward Two Copies to Mayor's Office. Due on Wednesday of week prior to City Council meeting!
Do Not Write Below This Line / Ma or's Office Use Onl Mayor's Comments and/or Action
NJaxor's$ignature
BUDGET
ANALYST/6
.1/WPFORMS/"TRANSFER;
FRM
l
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