SPECIAL MEETING OF THE FLAGLER BEACH CITY COMMISSION, SITTING AS THE COMMUNITY REDEVELOPMENT AGENCY, JANUARY 8, 2009 AT 4:30 P. M. AGENDA 1. Call the meeting to order. 2. Pledge of Allegiance. CONSENT AGENDA 3. Approve the minutes of the Workshop and Special meetings on December 4, 2008. 4. Approval of amendment documents to the MUUC Interlocal Agreement for undergrounding of utilities issues with FPL and the PSC. GENERAL BUSINES! 5. Approve the purchase of remaining decorative light fixtures at “4 the cost as per agreement with King Luminaire. Purchase amount $9,660.00. 6. New Business. 7. Adjournment. RECORD REQUIRED TO APPEAL: In accordance with Florida Statute 286.0105 if you should decide to appeal any decision the Commission makes about any matter at this meeting, you will need a record of the proceedings. You are responsible for providing this record. You may hire a court reporter to make a verbatim transcript, or you may buy a CD of the meeting for $3.00 at the City Clerk’s office. Copies of CDs are only made upon request. The City is not responsible for any mechanical failure of the recording equipment. In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact the City Clerk at (386) 517-2000 ext 233 at least 72 hours prior to the meeting. ‘The City Commission reserves the right to request that all written material be on file with the City Clerk a minimum of three days before the proposed action.WORKSHOP MEETING OF THE FLAGLER BEACH CITY COMMISSION, SITTING AS THE COMMUNITY REDEVELOPMENT AGENCY, DECEMBER 4, 2008 AT 2:00 P.M. PRESENT: Chairman Jane Mealy, Vice-Chairman John Feind, Commissioners Joy McGrew, Linda Provencher and Ron Vath, Interim City Manager Bernie Murphy, Community Redevelopment Director Caryn Miller and City Clerk Angela Apperson. ABSENT: Mayor Alice M. Baker. 1. CALL THE MEETING TO ORDER: Commissioner Mealy called the meeting to order at 2:05 p.m. 2. PLEDGE OF ALLEGIANCE: Commissioner Vath led the pledge. 3. DISCUSSION AND REVIEW OF THE CRA PLAN AND I’ GOAI AND OBJECTIVES: Caryn Miller started with Section I introduction; under Community Needs to Preserve and Protect the Traditional Old Florida Downtown Area; the last sentence where it reads down falter, should read “town falter.” First Sentence of the next paragraph change “world be resident” to “would be resident.” Commissioner Mealy referred to the next line it should read “‘s it cluttered” instead of “it is cluttered”. On page 4, second line, delete the “a” before the word “new”; in the second paragraph, three lines from the bottom re: development. Ms. Miller indicated she would reword that particular sentence. Commissioner Mealy referred to page 5, third paragraph, two lines from the bottom, the wording “any recommended” should be followed by “non-residential uses”; page 6, second paragraph, change the word “deservers” to “deserves”; three lines down from there include a comma after the word “improvements” and the word “it” should be lower case and a continuance of the previous clause. Ms. Miller needed direction regarding the first paragraph which references the Redevelopment Committee and the Visions Committee and was wondering if there should be an update. The Board agreed to change the wording from “are establishing” to “have established.” The Board moved to page 8; Caryn Miller felt this particular section needed to be updated. Ms. Miller suggested having another survey. Ms. Miller noted a typo on page 8; second to the last paragraph “esthetics plan” should read “esthetics play”. Commissioner Mealy inquired if the percentages were correct on page 9. Ms. Miller indicated she was concerned they were not. It was the consensus of the Board for Ms. Miller to contact the universities and colleges in the area to see if there is an interest in them updating the survey. Commissioner Mealy inquired if the numbers of the sidewalks were correct. Ms. Miller was to ask David King, Quentin Hampton, to double check with the information in the survey done of the downtown, The Board moved to page 10. Commissioner Feind asked a question in reference to the water facilities. Ms. Miller reported she spoke to Bob Smith, City Engineer, and he indicated it has been completed. Mr. Smith suggested to Ms. Miller to change the first sentence where it refers SR 100 to add “as well as a portion of North and South Flagler”. Commissioner Mealy asked Ms. Miller to develop wording that would correctly indicate the improvements made to the location. By just adding the wording, it indicates the City has widened those roads. Ms. Miller suggested changing the wording to “stormwater improvements include SR 100 from Flagler ‘Avenue to AIA and a portion of north and south Flagler Avenue.” The improvements noted on Page 1 of 4 12/04/2008 3.page 11 have been done. Mr. Smith’s concer is there is a 12 inch Tine on South. A1A that is operational but there are no fire hydrants located on AIA on the North AIA there is a 16 inch line but the line is dead. She suggested changing the section regarding fire protection and water usage to reflect these concems. Commissioner Feind asked for Mr. Smith to join the workshop in order to clarify what had been done. The board continued and referred to the section on sewer and generators, Commissioners Mealy and Feind indicated this section should be updated to include “the generators have been purchased” and the “sewer lines are on-going.” Mr. Smith, City Engineer, joined the meeting. Commissioner Feind wanted an update regarding the 16 inch line on North AIA. Mr. Smith indicated due to budget constraints, the project has not been started. Commissioner Feind expressed concern regarding how the projects are prioritized. Ms. Miller wanted to know for purposes of the plan whether this issue is a reflection in a deficiency in the water supply system that needs to be addressed. Mr. Smith indicated the water supply was adequate and there is adequate distribution of the system but it is not the most efficient use of the system. Caryn suggested leaving the wording for the water facilities as is and use our goals and objectives section to pinpoint that particular area and put a target date for completion. In summary, leave the water facilities as is; the sewer section will reflect the generators are purchased and the slip-lining is on-going. It was agreed the fire protection wording will remain the same but the chart of the goals and objectives will be changed. ‘The Board moved to the Parks Section of the plan, Commissioner Mealy referred to the second paragraph, second line from the bottom, suggested it should read “safe access to the park.” She also suggested in the section which refers to utility lines be relocated; there should be some reference to that project being partially completed; there should be a change from Wickline to Moody Wickline and reference the completion of the park. In the same section, there is a reference to large percentage of the structures and 41% of the structures in the same sentence, Ms. Miller wanted to check the percentage when the new survey is completed and at that point, would use the percentage reference only. Commissioner Mealy referred to page 12 and asked the word “new” be deleted before the word bridge. Page 13, second paragraph second line, the word “bat” should read “at”. Ms. Miller referred to the topic of irrigation. ‘The City has been turning toward a policy of water savings and planting native vegetation. Ms. Miller felt there was a need to water even the native vegetation and asked for direction from the Board as to how they wanted to word this section of the plan, The Board suggested adding the wording “native plants” to the section as well as the word “appropriate” before the word “irrigation”. The needs assessment chart was to be replaced with a more updated version. The Board moved to Section 4, page 19. Ms. Miller suggested striking the sentence referring to the City applying for CDBG grants in 1996 and replace it with a sentence indicating the City has applied for CDBG grants in the past and will continue to do so as the opportunity presents itself. Ms. Miller moved to page 22, second line, the word “form” should read “from.” The private finance pool the word should say “public.” 4" line down, change the word “need” to “needed” Under budgetary review, the last word should read “pledged”. Ms. Miller referred to a reference Page 2 of 4 12/04/2008