Assistance League National Resource Development Committee Resource Library July 2012

6. Example Scanning Documents Scanning documents into Portable File Documents (pdf) and placing them into individual Dropbox folders makes pertinent information available to the writer to print as a hard copy and/or for the online submitting process. Be sure a clear and straight copy is made. Then, you may print the document for inclusion in a paper submission or attach the file to an online submission. IRS Determination Letter The Internal Revenue Service provides a letter of determination when a nonprofit organization obtains tax-exempt status. In preparing a grant proposal, the application requires the IRS Determination Letter. Audited Financial Statements The Treasurer provides the audited or reviewed financial statements to the Grants Committee. In preparing a grant proposal, the application requires the audited or reviewed financial statements. Scanning the document into a Portable File Document (pdf) and placing it into a Dropbox folder makes pertinent information available to the writer to print as a hard copy and/or for the online submitting process. Chapter Budget The Treasurer provides a copy of the budget for the current fiscal year to the Grants Committee for use in submitting online. Statement of Activities Budget vs. Actual The Treasurer provides a copy of the Statement of Activities Budget vs. Actual to the Grants Committee for use in submitting grants. Form 990-PF The Treasurer provides a copy of the chapters Form 990-PF for use in submitting grants.