UG - FI100 - General Ledger V1.0

TI LIU HNG DN S DNG
PHN H NGHIP TI CHNH K TON FI

S CI GENERAL LEDGER

PHM PHI V

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Mc Lc
1. Gii thiu chung Overview 4
2. S ci - General Ledger 4
2.1. Co s d liu ti khon G/L - G/L account master record 4
2.2. Nhp v hin thi Posting and Display 11
2.2.1. Posting G/L Account documents 11
2.2.2. Chnh sa chng t - Change a document 27
2.2.3. Xem mt chng t - Display a document 31
2.2.4. Xem s du ti khon - Displaying Balances 34
2.2.5. Xem v chnh sa dng chi tit - Display and change line items 35
2.3. Cn tr/gii tr - Clearing 38
2.3.1. Automatic Clearing 38
2.3.2. Manual Clearing 40
2.4. o chng t - Reversing a Document 42
2.4.1. o chng t don l - Individual Reversal 42
3.4.2. o hng loat Mass Reversal 43
2.5. Reccuring Entries 45
2.5.1. Tin hnh mt chng t recurring entry - Processing a Recurring Entry
Document 45
2.5.1.1. Nhp chng t - Entering a Document 45
2.5.1.2. Xem danh sch Recurring Entries - List of Recurring Entry Original
Documents 48
2.5.2. Tin hnh Recurring Entries - Recurring Entry Execute 49
2.5.3. X l batch input session. 50
3. X l dng s - End-Closing Operation 52
3.1. S dung - Use 52
3.2. iu kin - Prerequisites 53
3.3. Tin trnh - Process Flow 53
3.3.1. X l cui ngy - Day-End Closing 53
3.3.2. X l cui thng - Month-End Closing 54
3.3.3. X l cui nm - Year-End Closing 56
3.4. Cc hoat dng trong dng s - End-closing processing. 57
3.4.1. nh gi ngoai t - Foreign currency valuation 57
3.4.2. Kt chuyn s du - Balance Carryforward 65
3.4.3. Chi ph trch truc/ trch dn. Accrued Expense and Deferred Income 70
3.4.4. Bo co cui ky - Closing Reports 73
3.4.4.1. Bng cn di k ton v bo co kt qu kinh doanh - Balance Sheets
and P&L Statements 73
3.4.4.2. Hin thi Nht k chng t - Displaying the Compact Document Journal 74
3.4.4.3. Hin thi nht k chng t - Displaying the Document Journal 76
3.4.4.4. Hin thi s du - Displaying G/L Balances 78

Biu tung - Icons

Icon Meaning

Cn trong - Caution

V du - Example

Ghi ch - Note

nghj - Recommendation

Syntax

Abbreviations
R Field yu cu nhp - Required entry field

O Field ty chon - Optional entry field

C Field diu kin - Conditional field

1. Gii thiu chung Overview
Ti liu ny nhm muc dch m t cc buc thuc hin quy trnh x l lin quan dn s ci
trong phn h F. Ti liu ny d cp dn cng ty mu l AAD, vi h thng ti khon 1100.
This document is to decribe the general steps required to manually processing in General
Ledger. It refers to company code AAD - 1012, which uses the chart of accounts 1100.
2. S ci - General Ledger
2.1. Co s d Iiu ti khon G/L - G/L account
master record
S dng - Use
Dng khi cn cp nhp ti khon G/L.
You want to maintenance a G/L account in the SAP system.

iu kin - Prerequisites
Cu hnh d c trong phn customizing
Settings have been maintained in Customizing.

Chart of account: 1100
Account group Number range
Ti sn luu dng 10000000 - 19999999
Ti sn c djnh 20000000 - 29999999
No phi tr 30000000 - 39999999
Ngun vn ch s hu 40000000 - 49999999
Chi ph 60000000 - 69999999
Doanh thu 50000000 - 59999999
Chi ph khc 70000000 - 79999999
Thu nhp khc 80000000 - 89999999
Xc djnh kt qu KD 90000000 - 99999999

Tin trnh - Procedure
Phn sau dy s m t lm th no d nhp mt ti khon G/L vo trong h thng.
The following part will describe how to process G/L master record in the system.

1. Tin hnh transaction theo dung dn dui dy. Access the transaction as following path:
SAP menu
Cy thu mc
Accounting Financial Accounting General Ledger Master
Record Individual Processing -> FS00 Centrally
Transaction code
M giao d[ch
FS00

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2. Chon Settings/Hierarchy display

Trong mn hnh hin thj, chon muc Display accounts in navigation tree d xem cy danh sch
cc ti khon G/L, sau d enter.

Khi d, khi goi lai transaction FS00, mn hnh cp nht s c dang nhu sau:

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Nu khng mun xem dang cy thu muc, tip tuc vo Setting/Hierarchy display, chon Do not
display hiearchy, bm Enter, thot mn hnh bng F3. Sau d, chay lai transaction FS00, cy
thu muc s khng hin thj.
f you dont want to view the hierachy, choose Setting/Hierarchy and click Do not display
hiearchy. After exit and come back FS00, the hierachy doesnt display.
3. Trong mn hnh Display G/L account centrally, c th chon cc chc nng sau:
Xem Chinh sa Tao mi Kha Xa Chuyn company code
Thng tin cn thit d cp nht ti khon s ci nhu sau.
The required information for G/L accounts as follow:
Tn field
Field name
M t
Description
Gi tr[ nhp
Values
R/O/C Ghi ch
Comment
Type/Description M t Chon tab
Type/Description
Account Group Nhm ti khon R Chon nhm ti khon
ph hop
P&L statement
acct
Ti khon dang
P&L
C Nu ti khon l P&L
th nhp ty chon
ny.
Balance sheet acct Ti khon dang
B/S
C Nu ti khon l B&S
th nhp ty chon
ny.
Short text Nhp tn ti khon R
G/L acct long text Tn ti khon dy
d
R

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Tn field
Field name
M t
Description
Gi tr[ nhp
Values
R/O/C

Ghi ch
Comment
Control data Chn tab ControI
data
Account currency on vj tin t cho
ti khon
VND R on vj ni t: ti
khon ny duoc
post tt c cc loai
tin t d duoc djnh
ngha trong cu
hnh.
Ngoai t: chi post
duoc don vj ngoai
t nhp trong ny.
Only balances in
local currency
S du theo ni t Chon C Nu ti khon chi c
s du theo ni t th
click chon muc ny
Tax category Quy djnh thu cho
ti khon
Ty vo yu cu
ca ti khon l c
thu hay khng thu
C cc tuy chon
thu sau:

Posting without
tax code
Post khng cn
nhp tax code
p dung cho ti
khon no khng
cn thu sut
Reconciliation acct
type
Loai ti khon di
chiu
Ti khon dang di
chiu th phi chon
mt trong nhng
loai sau dy:
A - Assets
D - Customers
K - Vendor
V - Contract
account receivable
(AA khng p dung)
Account
management in
company code

Sort key
Ti khon cn qun
l open item
Hin thj chi tit ti
khon
Trnh tu sp xp

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Create/ bank/interest Chn tab Create/bank/interest
Field status group Nhm djnh
dang field
G001 R Nhp m field status group d djnh
dang mn hnh hin thj cho ti
khon.
Post automatically only C Nu ti khon ny post tu dng th
click chon
Recon.acct ready for input Cho php thay di reconciliation
account
Planning level Dng d qun l cash
Relevant to cash flow Ti khon lin quan dn vic thanh
ton, thng thung l nhng ti
khon ngn hng
House Bank M ngn hng (p dung cho ti
khon ngn hng)
Account ID M ti khon ngn hng

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Key word translation Nhp tn ti khon theo nhiu
ngn ng

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Information Xem thng tin cp nht ti
khon
Creation on Ngy tao
Created by Ngui tao

Xem nhng ni dung d chinh
sa v ti khon

C th dnh du xa ti khon G/L bng cch chon ti khon d, ri nhn nt , mn
hnh s hin thj nhu sau:
You can mark deletion for a G/L account by seleting it and click Delete, the deletion screen will
be displayed as follow:

Bm Save.
Ti khon ny d duoc dnh du xa ch chua thuc su xa trong h thng.
This G/L was marked deletion, but not yet deleted in the system.
Chon d tao cost element bn phn h CO. Xem thm thng tin v tao
cost element trong ti liu CO.
Choose to create cost element for CO module. For more information,
reference CO document.
nh du xa trn COA
nh du xa trn company code

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2.2. Nhp v hin th[ Posting and Display
2.2.1. Posting G/L Account documents
2.2.2.1. Nhp bng Fast Entry
2.2.2.1.1. S dng Use
y l transaction dng d post mt chng t k ton. Mt nht k chng t c th post bng
transaction ny. Transaction ny chi cho php post hach ton v GL, khng th dng d post
khon phi thu, phi tr, hoc ti sn c djnh.
This is an SAP Enjoy transaction used to post GL documents. A Journal entry can be posted
through this transaction. This transaction only allows GL posting, you cannot post to any
account e.g. customer or vendor, asset etc.

2.2.2.1.2. Ng cnh Scenerio
Ban mun nhp mt chng t c lin quan dn ti khon G/L. Dui dy l v du nhp mt
hach ton vic mua vn phng phm bng chuyn khon ngn hng trong phn h F.
You want to post a journal entry which affect only General ledger accounts. The following
describes how G/L account documents are posted in the SAP system. In the example used
here, office supplies are purchased via a bank subaccount.

2.2.2.1.3. Tin trnh - Procedure
1. Tin hnh transaction bng cch double click vo FB50 theo dung dn dui dy.
Access the transaction choosing one of the following navigation options: Double click on
FB50 - Enter G/L Account Document.
SAP menu
Cy thu mc
Accounting Financial Accounting General Ledger Posting
Enter G/L Account Document
Transaction code
M giao d[ch
FB50
4. Nhp d liu sau nu h thng khng hin thj gi trj mc djnh.
Enter the following data if it is not already been defaulted by the system:

Tn field
Field name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Comment
Company Code M company
code
1011
1012
1013
1014
R (cho AAH)
(cho AAD)
(cho AAF)
(cho AAI)
5. Chon Enter
Choose Enter.
di company code, chon Edit -> Change company code.
To change the company code, choose Edit Change Company Code.
6. Nhp d liu trong bng sau vo mn hnh hin thj:
Enter the following basic data:
Tn field M t Gi tr[ nhp R/O/C Ghi ch

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Field name Description Values Comment
Document
Date
Ngy chng
t
Ngy hm
nay
R
Posting Date Ngy nhp Ngy hm
nay
R H thng tu ly ngy hin
hnh
Currency on vj tin t VND R Document currency
7. Nhp gi trj trong bng sau vo dng du tin
Enter the following data for the first line item:
Tn field
Field name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Comment
G/L Account Ti khon GL 64279020 R Chi ph buu phm,
chuyn pht nhanh
D/C No hoc c Debit R
Amount in Document
Currency
Gi trj trn
chng t
100,000 R
Tax Code M thu sut
VAT
C Ty ti khon c yu
cu thu sut
Cost Center M cost center 1210001 C Ty ti khon c yu
cu cost center, v du
ti khon chi ph
8. Nhp gi trj sau vo dng k tip
Enter the following data for the other line items:
Tn field
Field name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Comment
G/L Account Ti khon GL 11211100 R Ti khon di ng
D/C No hoc c Credit R
Amount in
Document
Currency
Gi trj trn
chng t
100,000 R C th nhp du *, h thng
s ly gi trj t dng debit.
Value Date Ngy gi trj Ngy hm
nay
O Ty ti khon c yu cu
value date, v du ti khon
lin quan dn tin
Mn hnh sau khi enter s nhu sau.

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9. Chon Details trn tab tiu d v nhp thng tin sau (nu cn)
Choose the Details tab page and make the following entries:
Tn field
Field name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Comment
Calculate Tax Chon vo Calculate
Tax

O
10. Sau buc 7, chon Back (F3)
After processing Step 7, choose Back (F3)
11. kim tra chng t truc khi nhp chnh thc, nhn chon Simulate (F9)
To check the document before it is posted, choose Simulate (F9).

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12. Chc nng ny c th gip ban hin thj chng t, gm c thu v sa nu cn thit. Xc
nhn thng bo xut hin khi nhn Enter.
This enables you to display the document, including the input tax to be posted, and to
correct it if necessary. Confirm any messages that appear with Enter.
13. Nhn chon Post (Ctr+S)
Choose Post (Ctrl+S).
14. Pha dui mn hnh, h thng hin thj thng bo: Document xxxxx was posted in
company code 1012, vi xxxxx l th tu s chng t duoc chi djnh t h thng.
In the lower area of the screen, the system outputs the message Document xxxxx was
posted in company code BP01, where xxxxx is the sequential document number assigned
by the system.
15. Ghi ch lai s chng t.
Make a note of the document number.

2.2.2.2. Nhp bng General posting
2.2.2.2.1. S dng Use
y l transaction dng d post mt chng t k ton ni chung. Transaction ny cho php
post tt c cc hach ton v GL.
This is an SAP General transaction used to post GL documents. A Journal entry can be
posted through this transaction. This transaction only allows GL posting, you cannot post to
any account e.g. customer or vendor, asset etc.

2.2.2.2.2. Ng cnh Scenerio
Ban mun nhp mt chng t c lin quan dn ti khon G/L. Dui dy l v du nhp mt
hach ton vic mua vn phng phm gi trj 100 USD bng chuyn khon ngn hng trong
phn h F.
You want to post a journal entry which affect only General ledger accounts. The following
describes how G/L account documents are posted in the SAP system. In the example used
here, office supplies are purchased via a bank subaccount.

2.2.2.2.3. Tin trnh - Procedure
1. Tin hnh transaction bng cch double click F-02, theo dung dn dui dy. Access the
transaction choosing one of the following navigation options:
Double click on F-02 General Posting
Nt Post

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SAP menu
Cy thu mc
Accounting Financial Accounting General Ledger Posting General
Posting
Transaction code
M giao d[ch
F-02
2. Nhp d liu trong bng sau vo mn hnh hin thj:
Enter the following basic data:
Tn field
Field name
M t
Description
Gi tr[ nhp
Values
R/O/
C
Ghi ch
Comment
Document Date Ngy chng t Ngy hm
nay
R
Posting Date Ngy nhp Ngy hm
nay
R H thng tu ly ngy
hin hnh
Company code M company code 1011
1012
1013
1014
R AAH
AAD
AAF
AAI
Currency on vj tin t VND R Document currency
Exchange Rate T gi C Nu document currency
khc VND v t gi
khc vi t gi trong
bng t gi th nhp
truc tip vo ny.
Translation
date
Ngy quy di t
gi
Ngy
document
date
C Tu dng l ngy
document date. C th
nhp ngy khc vi
ngy document date.
Document
Number
M s chng t trng Null H thng tu dng pht
sinh s chng t nn
khng cn phi nhp
Reference tham chiu Ref. O C th nhp Ref d
tham chiu hoc d tm
kim chng t.
Doc.Header
Text
Tiu d ca chng
t
So hoa don
do
O C th dng ny d
nhp s ha don d
trong trung hop nhp
chng t lin quan dn
khch hng.
3. Nhp gi trj trong bng sau vo dng du tin
Enter the following data for the first line item:
Tn field
Field name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Comment
Posting Key L m giao djch 40 R Xem danh sch m
giao djch trong phn
Appendix
G/L Account Ti khon GL 64279020 R Chi ph buu phm,
chuyn pht nhanh

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Tn field
Field name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Comment
SGL ind M special G/L trng O Dng m SGL ind khi
mun nhp down
payment.
Transaction type Loai giao djch trng O Dng transaction type
trong mt s trung
hop.

4. Nhn Enter
Choose Enter
Nu t gi nhp trong t gi khc vi t gi trong bng t gi, h thng s thng bo
Exchange rate xxxx deviates from table rate yyyy by z % vi xxxx l t gi nhp vo, yyyy l
t gi trong bng t gi v z% l t l sai bit gia 2 t gi. Nu dng th nhn Enter d tip
tuc.
5. Nhp gi trj sau vo mn hnh chi tit k tip
Enter the following data for the next screen line items:
Tn field
Field name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Comment

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Tn field
Field name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Comment
Amount S tin 100 R
Amount in
LC
S tin bng
local currency
O H thng tu quy di sang tin
local theo t gi d nhp
hoc theo t gi trong bng
t gi.
Calculate
tax
Thu

O Nu mun h thng tnh thu
tu dng th click vo ny
Cost center Cost center 1210001 C Ty ti khon c yu cu
cost center, v du ti khon
lin quan dn chi ph
Nhp hp th d chon cost
center
Assignment kt hop trng O H thng kt hop t ti da 4
field d djnh ngha truc d
lm gi trj cho assignment.
C th nhp tay, dng d di
chiu, so snh hay tham
kho.
WBS
element
Yu t WBS trng O Khng dng
Profit
segment
Yu t phn
tch COPA
trng O Ty ti khon c yu cu
profit segment, v du ti
khon lin quan dn loi
nhun. Nhp hp th d
chon. Tuy nhin, v c kt
hop vi SD, nn khng cn
chon trong F.
Business
Area
Business
area
2000 R Business area phi duoc
nhp d dm bo d liu c
business area.
Tham kho bng gi trj BA.
Text Din gii
hach ton
Test O

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6. Trong trung hop ti khon cn nhp thu sut, mn hnh hin thj tax code, ban c
th chon m thu sut thch hop trong hp th Tax code v nhp chon Calculate tax
d h thng tu tnh v hach ton thu tu dng. Nu ban mun nhp s tin thu,
chon trn thanh menu Extras/Tax amount.
In the case of tax requirement, you will see the tax code in the screen. You can
choose the tax code and click the box Indicator tax to get the automatical calculation
from the system. If you want to input the value of tax amount, choose Extras/tax
amount.

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Chon Tax amount.
Choose Tax amount
Nhp gi trj trong bng sau vo mn hnh nhp thu.
Enter the following data for the tax amount screen.
Tn field
Field name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Comment
Calculate tax Tnh thu tu
dng
trng O Nu mun h thng
tnh thu tu dng,
click vo ny v
khng cn nhp s
tin thu.
Rte txs T gi hi doi trng O T gi hi doi cho
tin thu.
Amount S tin thu 10 C Trung hop tu nhp
tin thu.
LC tax amount Tin thu quy
di ra ni t
trng O H thng tu quy di
ra tin ni t hoc tu
nhp vo.

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Nhp chon (Enter). Tr lai mn hnh truc.

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7. Nhp gi trj trong bng sau vo dng next line item
Enter the following data for the next line item:

Tn field
Field name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Comment
Posting Key L m giao djch 50 R C
G/L Account Ti khon GL 11211100 R Ti khon di ng vi
ti khon d nhp
dng du tin.
SGL ind M special G/L trng O Dng m SGL ind khi
mun nhp down
payment.
Transaction type Loai giao djch trng O Dng transaction type
trong mt s trung
hop nhu giao djch
lin quan asset.
New Co.code M company
code khc vi
company code
ban du
trng O Dng trong trung
hop giao djch phi
thuong mai lin quan
gia 2 cng ty. Nu
giao djch trong cng

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Tn field
Field name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Comment
mt cng ty, d trng
ny.
8. Nhn Enter
Choose Enter
9. Nhp gi trj sau vo mn hnh chi tit k tip
Enter the following data for the next screen line items:
Tn field
Field
name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Comment
Amount S tin 100 R C th nhp du *, h thng s
ly gi trj t dng debit.
Amount in
LC
S tin bng
local currency
O H thng tu quy di sang tin
local theo t gi d nhp hoc
theo t gi trong bng t gi.
Business
Area
2000 R Bt buc nhp Business Area.
Xem bng business area
Text Din gii hach
ton
Chuyn
khon mua
VPP
O
More Thm vo field Khng cn O Thm field hin thj ra mn hnh.

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Ban c th park chng t lai trong transaction ny bng cch nhn chon trn thanh
menu muc Document/Park.
You can park the document by choosing Document/Park on the menu bar.

10. kim tra chng t truc khi nhp chnh thc, nhn chon Document/Simulate
To check the document before it is posted, choose Simulate (Shift+F9).

11. Mn hnh hin thj djnh khon d kim tra truc khi post vo h thng.
The journal is displayed in the screen to check before posting.

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Ban c th xem gi trj theo tin local, nu gi trj trn chng t l foreign currency.
Nhp chon d chuyn sang gi trj theo don vj tin local.
You can view the local currency by choosing .

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Line item c mu xanh l line item cn thiu thng tin phi nhp. Ban phi nhp
double ln dng ny d vo mn hnh chi tit nhp liu. Dui gc mn hnh c thng bo
Chinh sa dng duoc dnh du.
The color of imcompleted line item is blue, you have to double click in this line item to
correct it. At the corner of the screen, the message Correct the marked line items to inform
you correct this line item.
12. Nu mun chinh sa thng tin ngoai tr ti khon, s tin, nhp double click ln dng
mun sa, h thng s hin thj mn hnh chi tit d chinh sa.
If you want to correct information except GL account, amount, double click in the line
item and the detail screen will be displayed for correction.

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13. Sau khi chinh sa, nhp nt Back d quay lai mn hnh Simulate. Dng d chinh sa
s chuyn thnh mu den.
After corrected, choose Back to go back the Simulate screen. The corrected line item
becomes black.
14. Nhp nt Post d nhp vo h thng.
Choose Post to post the document.

Post

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Ban khng th post duoc chng t nu nhp thiu thng tin yu cu nhp hoc
khng cn gia no v c.
You can not post the document if lack of required information or the balance of
document is not zero.
16. gc tri dui mn hnh, h thng hin thj thng bo: Document xxxxx was posted in
company code 1012, vi xxxxx l th tu s chng t duoc chi djnh t h thng.
In the lower area of the screen, the system outputs the message Document xxxxx was
posted in company code 1012, where xxxxx is the sequential document number assigned
by the system.
17. Ghi ch lai s chng t.
Make a note of the document number.
2.2.2. Chinh sa chng t - Change a document
2.2.2.1. S dng Use
y l transaction dng d chinh sa chng t k ton ni chung. Transaction ny chi cho
php chinh sa cc thng tin nhu l assignement, text ....
This is an SAP General transaction used to change any GL documents. This transaction only
allows to change the text and assignment in one document..

2.2.2.2. Ng cnh Scenerio
Ban chinh sa din gii ca chng t mi nhp.
You want to change the posted document.

2.2.2.3. Tin trnh - Procedure
1. Tin hnh transaction bng cch double click FB02, theo dung dn dui dy. Access the
transaction choosing one of the following navigation options:
Double click on FB02 Change
To display the posted invoice document, choose one of the following navigation options::
SAP menu Accounting Financial Accounting General Ledger Document
Change
Transaction code FB02

2. Nhp gi trj sau vo mn hnh hin thj.
Enter the following data in the screen.
Tn field
Field name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Comment
Document
Number
S chng t 10000003 R L s chng t h thng d tao khi
ban post.
Company code Company
code
1012 R H thng tu hin thj company code
duoc ghi nhn giao djch gn nht.
Fiscal Year Nm ti
chnh
2008 R Nm mun xem chng t

Page: 28 of 80

3. Nhn Enter
Choose Enter
Ban c th chon chng t t danh sch chng t bng cch nhp chon
. H thng s hin thj mn hnh chon chng t nhu dui dy.
You can select the from document list by clicking Document List. The
following screen will be displayed to select.

Sau khi nhp cc thng s cn thit d chon chng t, nhp Execute. Danh sch cc
chng t s hin thj ra mn hnh sau.

Page: 29 of 80

After inputed the parameters, click . The document list will be displayed.

Double click ln chng t mun chon. Double click on one document.

4. Double click ln dng djnh khon cn sa din gii.
Double click on the selected line item.

5. Chinh sa ni dung din gii hoc ni dung assignment.
Correct the text or assigment.

Page: 30 of 80

6. Nhn Save.
Choose Save
7. H thng hin thj thng bo Change have been saved.
Ban c th xem lai nhng thay di trong chng t bng transaction FB04, chon theo
dung dn sau:
SAP menu Accounting Financial Accounting General Ledger
Document Display Changes
Nhp s chng t cn xem su thay di.
Enter the document number you want to track the change.
H thng hin thj danh sch cc field d thay di. C th xem duoc ngy gi thay di,
ngui thay di.
List of field has already changed and you can see the user, the date and time.
Double click ln field cn xem. C th xem duoc ni dung truc thay di v ni dung sau
khi thay di.
Double click on the field you want to view.

Page: 31 of 80

2.2.3. Xem mt chng t - Display a document
2.2.3.1. S dng Use
y l transaction dng d xem chng t k ton ni chung.
This is an SAP General transaction used to view any GL documents.

2.2.3.2. Ng cnh Scenerio
Ban xem lai hach ton chng t d nhp.
You want to view the posted document.

Tin trnh sau dy trnh by lm th no d xem mt chng t k ton.
The following procedure describes how to display a document.

1. hin thj chng t d nhp, tin hnh FB03 theo dung dn sau.
To display the posted document, choose one of the following navigation options::
Document Display

2. Nhp d liu sau:
Enter the following data:
Tn field
Field name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Comment
Document
Number
S chng t 10000003 R L s chng t h thng d tao khi
ban post.
Company
code
Company
code
Fiscal Year Nm ti
chnh
2008 R Nm mun xem chng t
Ban c th chon t danh sch chng t bng cch nhp chon .
Xem phn hung dn trong muc 2.2.3. Change a document.
You can select the document from by clicking Document List.
View the guide in 2.2.3. Change a document.
3. Choose Enter.
Trong mn hnh hin thj, chng t d posted duoc trnh by theo hnh thc overview vi
cc thng tin tiu d v ni dung djnh khon, bao gm c dng thu sut d post tu dng
bi h thng.
On the screen that follows, the posted document is displayed in the document overview
along with all the document header information (such as the document number, posting
date, invoice date, and the individual posting lines) including the input tax line, which is
posted automatically.

Page: 32 of 80

4. Nhp double-click vo mt dng hach ton, hoc nhp chon dng cn xem ri nhn vo
hnh d xem chi tit ca dng d.
Double-click one of the posting lines (or select the line and choose the magnifying glass
icon) to display the details for that posting line.
5. C th chuyn sang ch d sa duoc dng chi tit bng cch nhn hoc
Document/Display <-> Change.
You can then choose Display <-> Change (Shift+F1) or to switch to the change mode.
Ban khng th chinh sa ti khon, s tin, tin thu hoc thu sut. Nu ban pht
hin nhp d sai chng t, ban phi reverse ch khng sa duoc bng transaction
ny.
You cannot change accounts, amounts, tax amounts, or tax codes. If you get an
error regarding these document contents after posting the document, you have to
reverse it.
Transaction bt du vi mn hnh Display Document: , ban c th
chuyn sang ch d xem dang General Ledger View (nhn
Ctr+F9).
The transaction starts with the Display Document Data Entry View
screen. With the button General Ledger View (Ctrl. F09) you can switch to the
General Ledger View of the document. With the button Entry View (Ctrl. F10)
you can switch back.

Nu ban mun xem kt qu chng t theo dang trnh by khc, c th di dang trnh
by chun bng cch nhp chut vo pha phi muc Select Layout icon , chon
Change Layout (Shift+C).
If you want to display the results of the document, the standard layout has to be
changed using the right part of the Select Layout icon . Choose Change
Layout (Shift+C).

Page: 33 of 80

Hin thj hp thoai sau. A dialog box appears.

Chon thm field cn xem t bn ct Hidden v chuyn n sang ct Display bng cch
nhn nt hoc nguoc lai nu khng mun hin thj.
Select the additional field (for example, Segment) from the column Hidden Columns,
select the position, you want to move it, in the column Displayed Columns and move it
using the left arrow button in the middle of the dialog box. Choose Save or Enter.
Nhn chon (F5) d xem nhiu thng tin hon trong phn tiu d ca chng t.

Page: 34 of 80

Trung hop do chng t (xem muc Reversing a document), the phn tiu d ca chng
t do s c s chng t gc v phn tiu d chng t gc c s chng t do.
In case of a reversed document (see below Reversing a Document) the document header
(F5) of a reversal document contains the number of the reversed document. The
document header (F5) of the original document contains the number of the reversal
document and the reversal reason.
2.2.4. Xem s du ti khon - Displaying Balances
2.2.4.1. S dng Use
Hin thj s du ti khon G/L.
Displaying General Ledger account balances.

2.2.4.2. iu kin - Prerequisites
The General Ledger
Account contains items.

Tin hnh transaction sau bng cch dng theo dung dn sau.
Access the transaction using one of the following navigation options:

SAP menu Accounting Financial Accounting General Ledger Account
Display Balances (New)
Transaction code FAGLB03

1. On the GL Account Balance Display screen, enter the required data.
Tn field
Field name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Comment
Account
number
M ti khon 11211100 R M ti khon cn xem s du. Nu
xem nhiu ti khon c th chon
from to.
code
Fiscal Year Nm ti
chnh
2008 R H thng tu hin thj fiscal year hin
hnh.

2. Nhp chon . Choose Execute (F8).
3. Kt qu hin thj - Result

Page: 35 of 80

Gi trj giao djch duoc hin thj - The transaction figures are displayed.
C th xem chi tit chng t lin quan d n ti khon bng cch nhp double click ln
dng d liu trong mn hnh xem s du.
It is possible to view line item for the G/L account by doubling click on the data.
2.2.5. Xem v chinh sa dng chi tit - Display and
change line items
2.2.5.1. S dng Use
Hin thj v chinh sa dng chi tit ti khon G/L.
Displaying and changing line items in a G/L account.

Cc thit djnh v Line layout variants, totals variants, and selection fields d c.

Tin hnh transaction theo dung dn sau.

Page: 36 of 80

Access the transaction choosing one of the following navigation options:

Display / Change Line Items (New)
Transaction code FAGLL03

1. Trn mn hnh hin thj, nhp vo cc thng tin trong bng sau.
On the G/L Account Line Item Display Entry View screen, enter the required data.
Tn field
Field name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Comment
G/L Account M ti khon 11211100 R M ti khon cn xem chi tit.
Nu xem nhiu ti khon c
th chon from to.
Company code Company code 1012 R H thng tu hin thj company
code duoc ghi nhn giao djch
gn nht.
All items Tt c line item X R Chon tt c cc line items. C
th chon theo ngy posting
nu cn xem theo ngy. C
th chon xem chi open items
hoc cleared items.
Type

tem d posted
tem ghi ch
Item parked

X

C

H thng mc djnh l normal
item. Nu mun xem item
parked th chon muc parked
item.
Layout Hin thj trng O H thng dng layout mc
djnh. Nu tu tao mc djnh,
nhp m layout vo muc ny.

Page: 37 of 80

Nhn hoc F8. Choose Execute (F8). Mn hnh chi tit s hin thj nhu sau.
The line items of an account have been displayed / changed.

Page: 38 of 80

Tin hnh buc sau d chinh sa chng t.
Proceed as follows to change the document:
1. Chon dng ban mun sa bng cch nhp vo trng du dng d.
Select the line item you want to change by clicking the box at the start of the row.
2. Chon biu tuong hnh cy bt ch.
Choose Change Document (pencil icon).
3. Trong mn hnh thay di, chinh sa d liu duoc php chinh sa.
On the Change Document: Line Item <number> screen, make the required changes to the
line item. Note that you cannot change all of the fields. For example, you cannot change
additional account assignments or the amount.
4. Luu chinh sa.
Save your entries.

C th chon bng nhiu tiu ch khc trong muc Custom Selections.
The Custom Selections button allows selection by additional criteria.

Ban khng th thay di ti khon, s tin, tin thu, v m s thu sut. Nu nhp sai
nhng ni dung ny, ban phi reverse chng t (Xem phn Reverse document).
You cannot change accounts, amounts, tax amounts, or tax codes. If you get an error
regarding these document contents after posting the document, you have to reverse it.
2.3. Cn tr/gii tr - Clearing
2.3.1. Automatic Clearing
2.3.1.1. S dng Use
Dng khi clear mt open G/L djnh ky.
You can periodically clear open G/L account items.

H thng cha open item cn duoc clear.
The system contains open items that can be cleared.

1. Tin hnh transaction theo dung dn dui dy.
SAP menu Accounting Financial Accounting General Ledger Periodic
Processing Automatic Clearing Without Specification of Clearing
Currency
Transaction code F.13
2. Trn mn hnh Automatic Clearing without Definition of Clearing Currency (SAPF124) ,
nhp d liu sau:
Tn field
Field name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Comment
code

Page: 39 of 80

Tn field
Field name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Comment
Fiscal Year Nm ti
chnh
2008 R
Cc ty chon c th s dung d tin hnh clear nhu sau:
Tn field
Field name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Comment
Assignment Field kt hop d tm
chng t c th clear
vi nhau
O
Document
Number
S chng t O
Posting Date Ngy nhp O
Select Customers Chon theo tiu ch l
customer
O
Customer
Account
M s khch hng C Nu X vo muc select
customer, th phi nhp m
s khch hng
Select vendors Chon theo tiu ch l
nh cung cp
C
Vendor account M s nh cung cp C Nu X vo muc select
vendor, th phi nhp m s
nh cung cp
Special G/L
indicator
M giao djch dc bit
v du nhu down
payment
C Nu mun clear vi down
payment, phi click vo muc
chon ny.
Select G/L
account
Chon theo G/L
account
C
G/L account M G/L C Nu X vo muc select G/L
account, th phi nhp m s
ti khon G/L
Clearing date Ngy clear O Ngy mc djnh l ngy hin
hnh
Test run Chay test R Chay test th truc khi tin
hnh chnh thc. H thng tu
dng chon sn ch d test
run.

Page: 40 of 80

3. Chon F8 - Choose Execute (F8).
Kt qu chay th - Test Result
H thng xut ra bn log kt qu chay th. Chon F3 d quay lai. B nt chon Test run, cc tuy
chon vn khng thay di. Tin hnh F8. Xc nhn thng bo.
A log of the test run is provided. Choose Back (F3). Deselect the field test run, all further
entries remain unchanged. Choose Execute (F8). Confirm the message This program run is a
production run with Enter.
Kt qu - Result

H thng xut ra bn log kt qu.
A log of the program run is provided.

H thng cho php cu hnh 5 tiu ch d sp xp open items.
Customizing allows adding five additional criteria for grouping of open items.
2.3.2. Manual Clearing
2.3.2.1. S dng Use
Dng khi clear mt open G/L bng tay.
The transaction is used to clear open items manually

H thng cha open item cn duoc clear. Nu s du ca khon duoc clear khng bng rero,
ban c th tao residual cho khon overpayment/underpayment.

Page: 41 of 80

The system contains open items that can be cleared. If the balance of the items to be cleared
is not 0, you can create a residual item for overpayments/underpayments.

Tin hnh transaction bng cch chon theo dung dn sau dy:

Clear
Transaction code F-03
1. Trong mn hnh Clear G/L Account: Header Data screen, nhp thng tin yu cu sau:
Tn field
Field name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Comment
code
Account Ti khon R
2. Chon Process Open tems.
Choose Process Open Items.
3. Sau khi vo mn hnh Clear G/L Account Process open items , cc item mc djnh l
deactive. active tt c item, chon Select All v chon Active tems. C th chon tng
item cu th d active n bng cch double click ln dng item d.
Dng actived item s c mu xanh v duoc clear vi nhau. Nu s du ca cc dng
active th hin trong muc Not assigned, nu n l zero th c ngha l chng c th clear
vi nhau. Nu n khc zero, c ngha l vn cn s du ca cc dng clear. Nu ban vn
tip tuc mun clear chng, th mt line item residual mi s duoc tao.
Chon Residual Items v nhp d liu sau:
Tn field
Field name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Comment
Residual
Items
Dng gi trj cn lai
sau clear
Gi trj
chnh lch
R Nhp gi trj chnh lch
gia cc dng clear.
Account Ti khon R
4. Tin hnh post gi trj chnh lch. Cc item duoc chon s duoc clear v mt item mi
duoc tao vi phn gi trj cn lai.
Next, you want to carry out a difference posting. All of the selected open items are
cleared. A new open item is created for the difference in the account.
5. Luu.
Save your entries.
6. Trong mn hnh Clear G/L Account Display Overview hin thj thng bo Correct the
marked line items. Double click ln dng ny v nhp ngy hin tai vo Value Date.
Select the marked items with double-click and enter today's date into the field Value Date.
7. Luu.
Save your entries.

Page: 42 of 80

C th chon Additional Selection bng cch nhn nt chon trn mn hnh. Mn hnh hin
thj thm cc tiu ch d chon.
You can add Additional Selections by using a checkbox of the entry screen of this
transaction. The screen that follows allows entering the values to be selected and to
process additional selection criteria.

Kt qu - Result
Cc open item duoc chon duoc cleared. Nu s du gia chng l khc zero th mt residual
item hoc mt open item mi duoc tao.
The open items selected in the account have been cleared. If a difference is determined, a
residual item or a new open item is created.
2.4. o chng t - Reversing a Document
S dng Use
Dng d do chng t F. Trong qu trnh do, h thng s tao mt chng t k ton vi
thng tin ca chng t c sn v cp nht gi trj vo s ci.
This scenario describes the procedure for reversing FI documents. During this process, the
system generates accounting documents, adds information to existing documents and
updates the transaction figures in the affected ledgers.
H thng h tro 2 hnh thc do sau dy:
The following types of reversal are supported by the system:
o chng t don l - Individual reversal
o hng loat chng t - Mass reversal

C chng t k ton d post v cn duoc do.
FI-Documents were posted and have to be reversed.
2.4.1. o chng t don I - Individual Reversal
Tin hnh transaction bng cch chon dung dn sau:
Reverse Individual Reversal
1. Trong mn hnh do chng t, nhp d liu nhu sau:
On the Reverse Document: Header Data screen, enter the required data.
Tn field
Field name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Comment
Document Number M s chng t R S chng t m ban mun
do
Company code Company code R
Fiscal Year Nm ti chnh C Nm hin hnh
Reversal Reason L do do chng
t
01 R 01: do trong ky hin hnh

Page: 43 of 80

2. Nhn nt Post hoc Ctr+S d do chng t.
Post (Ctrl+S) the reverse document.

Nu khng nhp ngy posting date, chng t do s nhp vo ngy hin hnh.
f you do not enter a posting date, the document is posted under todays date.
3. C th dng chc nng search help d tm s chng t mun di. Chon
Create Document List/Find Documents (F6).
You can use the search help function to find the number of the document to be reversed if
you have forgotten it. To do this, choose Create Document List/Find Documents (F6).
4. C th hin thj chng t truc khi do. Chon .
You can display the document again to check it before you reverse it. To do so, choose
Display before Reversal (F5).
5. Sau khi bm Post hoc Ctr+S, h thng hin thj thng bo Document xxxxxxxxxx was
posted in company code 1012.
The system displays the message Document xxxxxxxxxx was posted in company code
1012.
6. Ghi ch lai s chng t. Make a note of the document number.
Luu l chng t d reverse th khng reverse duoc 2 ln. Note that a document
that has been reversed cannot be reversed a second time.
Kt qu - Result
Khi post reversal, h thng reverse chng t gc.
When you post the reversal, the system reverses the source document.
3.4.2. o hng Ioat Mass Reversal

Page: 44 of 80

Tin hnh transaction theo dung dn sau:
Reverse Mass Reversal

1. Trong mn hnh Mass Reversal of Documents: Initial Screen, nhp d liu nhu bng sau:
Tn field
Field name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Comment
Company code Company code R
Document Number S chng t t R
To S chng t dn R
Reversal Reason L do do chng t 01 R 01: do trong ky hin
hnh

2. Chon Execute F8. Nu chon Test run, h thng kim tra truc khi tin hnh reverse.
Choose Execute (F8). If you select the Test Run checkbox, the system first checks
whether the document can be reversed, before it actually carries out the reversal process.

Page: 45 of 80

3. Chon document mun reverse v nhn chon d reverse. Choose
Reverse Documents to trigger the reversal process in the system.
Kt qu - Result
Nu khng chon Test run, h thng s tin hnh reverse chng t gc. If you do not
select the option Test Run, the system reverses the source documents.
2.5. Reccuring Entries
2.6.1. S dng Use
Chc nng ny dng d h tro vic nhp trong h thng bng cch tao ra chng t
djnh ky dua trn co s mang tnh thung xuyn. Vic post ny thuc hin bng chuong trnh
recurring entry dua trn chng t recurring entry. Recurring entries trong F c th dng cho
vic posting djnh ky vic trch truc hoc trch dn vi s tin c djnh.
This functionality supports postings which can periodically be created on a regular
basis. The postings are done by the recurring entry program on basis of the recurring entry
documents. In the area of G/L accounting recurring entries can be used e.g. for periodic
posting of deferrals and accruals, if there are fixed amounts to be posted.
2.6.2. iu kin - Prerequisites
Nu mun dng tnh nng ny, ban phi tao mt chng t recuring entry d h thng
dng lm tham chiu. Chng t recurring entry ny chua phi l chng t k ton nn khng
nh hung dn s du ti khon. If you want to use this method, you have to enter a recurring
entry document, which the system uses as a reference. The recurring entry document is not
an accounting document and, therefore, does not affect the account figures.
2.6.3. Tin trnh - Procedure
Buc 1: Nhp mt chng t recurring entry. Enter the recurring entry document.
Buc 2: Tin hnh chuong trnh recurring entry. H thng chay chuong trnh SAPF120 d tao
chng t k ton. The SAPF120 program uses the recurring entry documents to create the
accounting documents.
Buc 3: Chay chuong trnh dang batch. Run the batch input session.
Buc 4: Kim tra. Recurring entries must be checked again during year-end closing.
2.5.1. Tin hnh mt chng t recurring entry -
Processing a Recurring Entry Document
2.5.1.1. Nhp chng t - Entering a Document
1. Tin hnh transaction theo dung dn dui dy. Access the transaction choosing one of
the following navigation options:

SAP menu Accounting Financial Accounting General Ledger Posting
Reference Documents Recurring Document
Transaction code FBD1
2. Trong mn hnh nhp liu, nhp d liu sau. On the Enter Recurring Entry: Header Data
screen, enter the required data.
Tn field
Field name
M t
Description
Gi tr[
Values
R/O
/C
Ghi ch
Comment
Company Code 1012 R

Recurring Entry Run

First Run On Ngy chay bt
du
01.01.current
FY

Last Run On Ngy chay kt
thc
31.12.current
FY

Page: 46 of 80

Tn field
Field name
M t
Description
Gi tr[
Values
R/O
/C
Ghi ch
Comment
Interval in Months Khong cch
2 ln chay
1
Hng thng
Run Date Ngy tao
chng t k
ton
31
Xc djnh ngy post chng t k
ton.
Document Header
Information

Document Type
Loai chng t SA

Currency on vj tin t VND
Nu don vj tin t trn chng t
l ngoai t, c th nhp t gi
cho recurring entry hoc dng t
gi trn bng t gi.
Reference
Tham chiu

Document Header
Text

3. C th chon d nhp nhanh v nhp chon d
tnh thu nu cn thit.

Page: 47 of 80

Select ButtonSelect Button Fast Data Entry : and then flag Calculate
Tax on the next screen if necessary
4. Nhp dng hach ton du tin.
Enter the following datas into the first line item
Field name M t
Description
Gi tr[
Value
R/O/C Ghi ch
Comment
PK M posting 40

Account Ti khon 62772010

Amount S tin 100,000

Tx M thu G2

Business Area 2000

Cost Center 1210001

Text
Monthly
telephone
expense

Nhp dng k tip - Next line item
Field name M t
Description
Gi tr[
Value
R/O/C Ghi ch
Comment
PK M posting 50

Account Ti khon 11111000

Amount S tin 100,000

Tx M thu trng

Business Area 2000

Cost Center trng

Text

5. Luu chng t v ghi ch s chng t h thng pht sinh sau khi luu.

Page: 48 of 80

Save the document (Ctrl+S) and make a note of the document number for the following
transactions.
Chng t va tao l chng t recurring entry, chua c post vo ti khon. Do d, s chng
t ring bit vi chng t k ton. Cch post chng t trnh by trong phn Carrying Out
Recurring Entries.
The document is now entered as a recurring entry document, but has not yet been posted to
the accounts. The document is assigned a separate document number range. The posting of
this recurring entry document is described in chapter Carrying Out Recurring Entries.
2.5.1.2. Xem danh sch Recurring Entries - List of Recurring
Entry Original Documents
Tin hnh transaction theo dung dn sau:
Processing Recurring Entries Lists
1. Trn mn hnh Recurring Entry Documents screen, nhp thng tin sau.
Tn field
Field name
M t
Description
Gi tr[
Value
R/O/C Ghi ch
Comment
Company code 1012 R

Document Number M s chng
t
trng O
M s chng t recurring
entries
General Selection

Posting date Ngy nhp

Reference number trng

Further selection
Ty chon thm nhiu tiu ch

Page: 49 of 80

2. H thng s hin thj danh sch cc chng t recurring entry gc.
The system displays a list of the existing recurring entry original documents.

Trong danh sch, ban c th chon hin thj nhng chng t recurring entries d thuc
tin hnh post chng t k ton hoc nhng chng t chua duoc post, s ln chng
t recurring d tin hnh hoc ln tin hnh k tip ca chng t recurring.
2.5.2. Tin hnh Recurring Entries - Recurring Entry Execute
Tin hnh transaction theo dung dn sau dy.

Processing Recurring Entries Execute
1. Trong mn hnh Create Posting Documents from Recurring Documents nhp thng tin sau
Tn field
Field name
M t
Description
Gi tr[
Values
R/C/O Ghi ch
Comment
Company Code 1012

Fiscal Year Nm ti chnh 2008

Further Selections

Settlement Period 01.01.20
08 ~
31.12.20
08

Ngy theo next run
Batch Input Session
Name
trng

User Name
C th gii han tn user
duoc php post.

Page: 50 of 80

2. Nhp Execute F8. H thng hin thj thng bo Session SAPF120 was created, h thng
d tao mt batch session. Nu thng bo l Session SAPF120 was not created th nn
kim tra lai danh sch recurring entries hoc settlement period. Xem thm thng tin v

cch tin hnh batch input session trong phn Running Batch nput sessions.
Choose Execute (F8). The system displays the message Session SAPF120 was created.
If message is displayed Session SAPF120 was not created, check again the recurring
entries. For information on running a batch input session, refer to the Running Batch Input
Sessions business process procedure.
2.5.3. X I batch input session.
Tin hnh transaction theo dung dn sau dy.

SAP menu System->Services->Batch Input->Session
Transaction code SM35
3. Chon Batch input session ban mun tin hnh bng cch nhp chut vo du dng v
nhn Execute - F8. Click at the beginning of the batch input session you want to execute.
Choose Execute - F8.

Page: 51 of 80

4. Nhn chon Process
5. Mn hnh nhp chng t k ton hin thj.
The Realize Recurring Entry screen is displayed.

6. C th thay di thng tin nhp liu trn mn hnh ny.

Page: 52 of 80

It can be changed the information on this screen.
7. Nhn Enter.

8. Nu c thng tin cn thay di, c th chinh sa v Nhn Enter.
9. Xem lai danh sch recurring entries.
3. X I dng s - End-Closing Operation
3.1. S dng - Use
Hoat dng x l dng s l nhng cng vic djnh ky v c th phn nh trong F nhu sau:
ng s cui ngy
ng s cui thng
ng s cui nm
Closing operations are periodic tasks and can be subdivided in FI as follows:
Day-end closing
Month-end closing
Year-end closing
Cc cng vic trong x l dng s gip ban chun bj v tin hnh cc hoat dng cui ngy,
cui thng v cui nm. H thng cung cp mt loat cc bo co c th gip ban dnh gi v
phn tch truc tip s du cc ti khon d post. H thng h tro cc hoat dng sau:
Trch truc/trch dn cc khon chi ph/ doanh thu.
Tao Bng cn di ti khon v Bo co kt qu kinh doanh.
Ghi nhn chng t cc d liu d post.
The closing operations component helps you prepare and carry out the activities required for
day-end, month-end, and year-end closing. For this purpose, the system provides a series of
standard reports that you can use to generate evaluations and analyses directly from all of the
posted account balance. The system helps you carry out the following:
(Time-based) accruals/deferrals of expenses and revenues

Page: 53 of 80

Creating the balance sheets and P&L statements
Document the posting data
(Xem thm thng tin trong cc phn hung dn cu th).
(For more information, read user-guide of each particular section.)
3.2. iu kin - Prerequisites
tin hnh cc hoat dng dng s trong G/L, ban phi thi hnh vic dng s trong cc phn
h con, bao gm:
Khon phi thu v khon phi tr
K ton kho
K ton ti sn c djnh
K ton luong (AA khng p dung)

To carry out the closing operations in G/L accounting, you first need to carry out the closing
operations in the subledger accounting areas you are using. These include:
Accounts receivable and accounts payable accounting
Inventory accounting
Asset accounting
Payroll accounting
3.3. Tin trnh - Process Flow
3.3.1. X I cui ngy - Day-End Closing
3.3.1.1. S dng - Use
Vic x l cui ngy bao gm tt c cc hoat dng vo cui ngy nhm kim tra tt c cc
giao djch d duoc post trong ngy. Khng c hoat dng no nhp thm vo h thng
trong vic x I cui ngy. C th dng cc dnh gi sau cho hoat dng cui ngy v d
luu lai cc d liu d post.
Nht k chng t.
nh gi cc chng t d post.
Day-end closing includes all the activities required at the end of the day to check that all of the
business transactions posted on that day have been correctly processed.
No additional postings are required for day-end closing.
You can use the following evaluations for day-end closing and for documenting the posting
data:
Document journal
Evaluation of the documents that have not been posted

3.3.1.2. Day-End Closing: Checklist
Chng t v kim tra d liu post.
Document and check the posting data
H thng cung cp sn cc bo co sau dy
The following reports are available as examples:

Bo co/Report M t/Description Mc dch s dng
RFBNUM00 Gaps in Document Number
Assignment
S chng t s dung c lin
lac hay khng, c nhy s
khng?
RFBNUM10 Invoice Numbers Allocated
Twice
S
ha don bj trng 2 ln.

RFVBER00 Document Journal Nht k chng t

Page: 54 of 80

Bo co/Report M t/Description Mc dch s dng
RFEPOJ00 Line Item Journal Nht k chi tit dng hach
ton
3.3.2. X I cui thng - Month-End Closing
3.3.2.1. S dng - Use
Hoat dng x l cui thng bao gm cc hoat dng lin quan dn vic dng ky k ton. Ban
c th tin hnh cc cng vic sau nhu l mt phn ca vic dng s k ton.
Month-end closing comprises all the activities involved in closing a posting period. You can
carry out the following activities as part of month-end closing:
ng m ky k ton
Open and close posting periods
Tao bo co ti chnh
Create external reports
- Bng cn di k ton v bo co kt qu kinh doanh.
Balance sheet/P&L statement
- Bo co thu
Advance return for tax on sales and purchases
- Cc bo co theo yu cu
Report in accordance with the Vietnam accounting regulations
Bo co lin quan dn chng t bao gm:
Document the posting data. This includes the following reports:
- Nht k chng t - Document journal
- Bng cn di ti khon - Balance audit trail
- Bo co di chiu - Accounting reconciliation
- Bo co s du - Account balances
- Bo co cng no - Open item list
Tin hnh dnh gi ngoai t
Carry out internal evaluations, such as foreign currency
Ti t chc v luu tr chng t
Reorganize and archive documents

3.3.2.2. Month-End Closing: Checklist
1) Ti sn c d[nh - Fixed asset
- Tin hnh chay khu hao.
Execute the depreciation run and update the batch input session (SAP FI-AA).
2) Ti sn Iuu dng - Current Assets
a) Hng tn kho - Inventories
- X l ti khon trung gian GR/R sp xp v kt chuyn s du nu cn thit.
GR/IR clearing account clarify any differences and correct them if necessary (SAP LO-
MM)
- ng ky bn phn h LO-MM.
Period closing program (SAP LO-MM)
- Kt chi ph sn xut d dang
Settle the work in process (SAP FI-CO)
- nh gi hng tn kho
Valuate the inventory (SAP LO-MM)
b) Khon phi thu v ti sn Iuu dng khc - Receivables and Other Asset Items

Page: 55 of 80

- Kim tra tt c cc billing d duoc post bn phn h LO-SD.
Check whether all the billing documents have been posted (SAP LO-SD)
- nh gi khon ngoai t.
Valuate the foreign currency for the open items (SAP FI), see also Payables
- Nhm cc open item.
Regroup the open items (SAP FI), see also Payables
3) N phi tr v Ngun vn ch s hu - LiabiIities and Owners Equity
a) Khon phi tr - Payables
- nh gi ngoai t khon phi tr.
Valuate the foreign currency for the open items (SAP FI), see also Receivables
- Nhm lai cc khon phi tr.
Regroup the open items (SAP FI), see also Receivables
4) Mt s cng vic khc - Miscellaneous
- Chi ph trch truc truc/trch dn.
Post accruals/deferrals (SAP FI)
- Tin hnh recurring entries.
Carry out recurring entries and update the batch input session (SAP FI)
- ng ky k ton.
Close the posting period (SAP FI)
5) In bo co v kim tra. Printing Reports and Notifications:
Balance sheets and P&L statements
- Bo co thu.
Advance return for tax on sales and purchases
- Bo co bn hng
Sale reports (bn phn h LO-SD)
- Bo co mua hng
Purchasing reports (SAP LO-MM)
- Bo co s du
Account balances (SAP FI)
- Nht k chng t
Documents Journals (SAP FI)
6) Internal Closing (SAP FI-CO)
Lin quan dn internal order v project-related:
- Post kt chuyn, phu ph, li sut, settlement.
Transfer postings, surcharges, project interest calculation, settlement
Lin quan dn sn xut
Product and production-related tasks:
- jnh gi, gi tn kho, kt chuyn, phu ph, tnh chnh lch gi, phn tch kt qu v
settlement.
Release a standard cost estimate, perform inventory costing, transfer postings,
surcharges. Variance calculation, results analysis, and settlement
Lin quan dn cost-center.
Cost center-related tasks:
- Phn b, phn b tng hop, tnh gi.
Distribution, assessment, price calculation
Lin quan dn kt qu
Results-related tasks
- nh gi actual postings, phn b, phn b tng hop.

Page: 56 of 80

Evaluate actual postings, distribution, assessment.
3.3.3. X I cui nm - Year-End Closing
3.3.3.1. S dng - Use
ng s cui nm chia lm 2 phn:
Tai thi dim du nm mi, ban m ky post mi v tin hnh kt chuyn s du nm
truc sang.
At the beginning of the new fiscal year, you open new posting periods and carry
forward the balances from the previous year.

Chun bj v tao bo co ti chnh, chng t, bo co s du v luu tr cc chng t
khng cn thit na.
You then prepare and create the financial statements, document the business
transactions using the balance audit trail, and archive those documents you no longer
need online.
-
(Xem thm thng tin trong cc phn hung dn cu th).
(For more information, read user-guide of each particular section.)
Year-end closing is split into two phases:

3.3.3.2. Year-End Closing: Checklist
1) Ti sn c d[nh - Fixed Assets
- Kt chuyn CP.
Settle the CIP
- Tin hnh chay khu hao v cp nht batch input session.
Execute the depreciation run and update the batch input session.
- Chay thay di nm ti chnh trong phn h ti sn c djnh. Tin hnh vo ngy du nm
mi.
Run the fiscal year change in Asset Accounting. This process creates the balance
carryforwards for Asset Accounting. We recommend that you execute this run on the first
day of the new fiscal year.
2) Hng tn kho - Inventories
- X l GR/IR - xc nhn chnh lch v x l nu cn thit.
GR/IR clearing account clarify differences and correct them if necessary (SAP LO-MM)
- nh gi s du c gc ngoai t
Foreign currency valuation for the open items
- ng ky bn phn h MM
Period closing program (SAP LO-MM)
- Settle chi ph sn xut d dang
Settle the work in process (SAP FI-CO)
- Kim k kho v post chnh lch kim k
Make an inventory of and post the inventory differences (SAP LO-MM)
- X l chnh lch gi thnh
Post the valuation difference manually (SAP FI)
3) Khon phi thu v ti sn Iuu dng khc - Receivables and Other Asset Items
- Kim tra billing d post
Check whether all the billing documents have been posted (SAP LO-SD)
- nh gi s du c gc ngoai t
Valuate the foreign currency for the open items (SAP FI), see also Payables
- Tin hnh recurring entries.

Page: 57 of 80

Carry out recurring entries and update the batch input session (SAP FI)
- Kim tra s du
Balance audit trail (SAP FI)
- Kt chuyn s du du nm.
Carry forward the balance
- Kim tra s du du nm vi s du cui nm truc.
Check the balances carried forward against the closing balances of the previous year
- i chiu bo co ti sn c djnh vi ti khon s ci.
Reconcile the asset history sheet and account balances
- ng ky bn phn h ti sn c djnh
Close Asset Accounting (SAP FI-AA)
- ng ky k ton - Close the posting period (SAP FI)
4) In bo co Reports list
- Bo co ti sn c djnh
Asset history sheet (SAP FI-AA)
Balance sheets and P&L statements (monthly and annual reports)
- Bo co thu.
Advance return for tax on sales and purchases (monthly notification and annual tax return)
- Bo co bn hng.
Sales reports (SAP LO-SD)
- Bo co mua hng.
Purchasing reports (SAP LO-MM)
3.4. Cc hoat dng trong dng s - End-closing
processing.
3.4.1. nh gi ngoai t - Foreign currency valuation
3.4.1.1. S dng - Use
tao Bng cn di k ton, ban phi dnh gi s du ti khon c gc ngoai t. Khi dnh gi
ngoai t, ti khon G/L v cc open item m post bng ngoai t s duoc dnh gi. Ti khon
duoc dnh gi s duoc ghi trong cu hnh.
To create your balance sheet, you have to valuate the foreign currency balance sheet
accounts that have been posted in a foreign currency. When foreign currencies are valuated,
G/L and all the open items that were posted in a foreign currency are valuated. The accounts
that are valuated are listed in the Customizing documentation.
3.4.1.2. iu kin - Prerequisite
Bng t gi d duoc cp nht (dng transaction OB08).
The exchange rate table must be maintained on a regular basis (transaction OB08).
dm bo ngoai t c th duoc dnh gi, s tin phi duoc post vo ti khon ngn
hng thch hop.
To ensure that foreign currencies can be valuated, amounts must have been posted to
the appropriate bank accounts.
Ti khon diu chinh cho khon phi thu/phi tr duoc djnh ngha truc. Trong bng
cn di, ti khon ny nm k ti khon phi thu/phi tr.
Adjustment account* for each customer and vendor reconciliation account.
* In a balance sheet item, adjustment accounts are displayed along with the relevant
reconciliation accounts.

Page: 58 of 80

- Ti khon cho vic dnh gi duoc djnh ngha truc trong cu hnh (OBA1), bao gm ti
khon chi ph v doanh thu cho chnh lch t gi chua thuc hin v d thuc hin.
Account determination must be defined (transaction OBA1).
Expense and revenue accounts exist for unrealized exchange rate differences.
Expense and revenue accounts exist for realized exchange rate differences.
(For more information, see the Customizing documentation.)
3.4.1.3. Tin trnh - Process Flow
nh gi ti khon G/L - G/L Valuation
1. Chay transaction sau. Call up the transaction as follows:
Menu Path Accounting Financial Accounting General Ledger Periodic
Processing Closing Valuate Foreign Currency Valuation(New)
Transaction Code FAGL_FC_VAL
2. Nhp thng tin nhu bng sau. Enter the required data.
Tn field
Field Name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Remarks
Company Code 1012 R
Evaluation Key Date Ngy dnh gi Ngy cui
thng
R
Valuation Method Phuong php
dnh gi
AA
Creating Postings Yes / No Nu khng chon, h thng
chi chay test run
Document Date Ngy chng t trng Nu ban mun ngy chng
t dnh gi l ngy ny.
Posting Date Ngy post trng Nu ban mun post chng
t dnh gi vo ngy ny.
Reversal posting date Ngy reverse trng Nu ban mun chng t
dnh gi duoc reverse vo
ngy ny
Reverse postings Bt ton do trng Nu ban mun reverse
chng t dnh gi, click
chon muc ny.(chi p dung
cho G/L)
G/L Balances tab page:
Activate Valuate G/L
Account Balances
Trong tab G/L
balance, click
chon Valuate
G/L account
balance
11122000 Nu mun dnh gi tng
ti khon ring l, nhp ti
khon cn dnh gi.

Page: 59 of 80

3. Chon Execute F8.

Page: 60 of 80

4. Result
H thng hin thj ton b d liu duoc chon d dnh gi v xc nhn su chnh lch. Nu
chon Postings, ban c th kim tra kt qu post trong phn updater run.
The list displayed contains all the data selected for a valuation and indicates the valuation
difference. By choosing Postings, you can also check the posting records that would be
posted in an update run.

Nu ban tin hnh update run v nhp tn session trong phn batch input session, ban c th
tin hnh session sau khi n duoc tao. Xem thm trong phn Running Batch nput Sessions.
If you perform an update run and enter a session name for the batch input session, you can
run the session after it has been created. For more information, refer to the Running Batch
nput Sessions business process procedure.

nh gi khon open item Open item valuation
1. Chay transaction thao dung dn sau.
Call up the transaction as follows:
Menu Path Accounting Financial Accounting General Ledger Periodic

Page: 61 of 80

Processing Closing Valuate Foreign Currency Valuation(New)
Transaction Code FAGL_FC_VAL
2. Nhp thng tin nhu sau. Enter the required data.
Tn field
Field Name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Remarks
Company Code 1012 R
Evaluation Key Date Ngy dnh gi Ngy cui
thng
R
Valuation Method Phuong php
dnh gi
AA
Creating Postings Yes / No Nu khng chon, h
thng chi chay test run
Document Date Ngy chng
t
trng Nu ban mun ngy
chng t dnh gi l
ngy ny.
Posting Date Ngy post trng Nu ban mun post
chng t dnh gi vo
ngy ny.
Reversal posting date Ngy reverse trng Nu ban mun chng t
dnh gi duoc reverse
vo ngy ny
Reverse postings Bt ton do trng Nu ban mun reverse
chng t dnh gi, click
chon muc ny.(chi p
dung cho G/L)
Open items tab page:
Valuate G/L Account
Open item
Trong tab
Open items,
click chon
Valuate Open
items account
Nu mun dnh gi tng
ti khon ring l, nhp
ti khon cn dnh gi.
Valuate Vendor Open
items
Vendor
Click Valuate Vendor
open item v chon m
nh cung cp cn dnh
gi
Valuate Customer Open
items
Click Valuate Customer
open item v chon m
khch hng cn dnh gi

Page: 62 of 80

Tng gi trj chnh lch ca ton b open item duoc post vo ti khon Balance
Adjustment, do d, gi trj vn cn trn ti khon gc.
The total difference of all the open account items is posted to a balance sheet adjustment
account, thereby retaining the original account balance.
Li l ca vic dnh gi s duoc post vo ti khon di ng.
The gains or losses from exchange rate fluctuations from the valuation are entered as
offsetting entries in separate expense and revenue accounts for exchange rate
differences.
Nu ban chon Balance sheet preparation valuation. Gi trj chnh lch s duoc nhp vo
mt chng t.
If you have activated Balance Sheet Preparation Valuation, the valuation difference is
entered in the document.
H thng s tu dng post chng t reverse vi chng t dnh gi vo ngy k tip ngy
dnh gi hoc ngy reverse duoc chi djnh.
The system will creates automatically a reversal document on the next day or the defined
reversal day.
3. Result
H thng hin thj ton b d liu duoc chon d dnh gi v xc nhn su chnh lch. Nu
chon Postings, ban c th kim tra kt qu post trong phn updater run.

Page: 63 of 80

The list displayed contains all the data selected for a valuation and indicates the valuation
difference. By choosing Postings, you can also check the posting records that would be
posted in an update run.

Nu ban tin hnh update run v nhp tn session trong phn batch input session, ban c
th tin hnh session sau khi n duoc tao. Xem thm trong phn Running Batch nput
Sessions.
If you perform an update run and enter a session name for the batch input session, you
can run the session after it has been created. For more information, refer to the Running
Batch nput Sessions business process procedure.
Cp nht bng t gi Exchange Rate Table Maintenance
1. Chay transaction theo dung dn sau. Call up the transaction as follows:
Menu Path Accounting Financial Accounting General Ledger Environment -
> Current Settings Enter Translation Rates
Transaction Code S_BCE_68000174 hoc OB08
2. Trong mn hnh nhp t gi, nhn nt d tm nhanh loai t
gi cn x l.
In the screen, click Position to enter the selection data.
3. Trong hp thoai hin thj, nhp d liu yu cu.
In the pop-up screen, enter the required data.
Tn field
Field name
M t
Description
R/O/C Gi tr[
Values
Ghi ch
Comment
Exchange Rate
Type
Loai t gi R M Loai t gi trung bnh
From currency on vj tin t C USD
To currency on vj tin t quy
di
C VND
Valid from C gi trj t ngy C 30.06.2008 Nhp ngy mun ghi
nhn t gi, hoc bt
ky ngy no cn xem
t gi

Page: 64 of 80

Nhn Enter. Choose Enter.

Tn field M t R/O/C Gi tr[ Ghi ch

Page: 65 of 80

Field name Description Values Comment
Exchange Rate
Type
Loai t gi R M Loai t gi trung bnh
Valid from C gi trj t ngy R 30.06.2008 Nhp ngy mun ghi
nhn t gi
Indir.quot Gi trj quy di
gin tip
Nu quy di kiu gin
tip
Ratio From T l quy di
From currency on vj tin t R USD
Dir.quot Gi trj quy di truc
tip
Nu quy di kiu truc
tip
1USD = 16.000VND
Ratio To T l quy di
To currency on vj tin t quy
di
R VND
3.4.2. Kt chuyn s du - Balance Carryforward
3.4.2.1. Nm ti chnh v k k ton - Fiscal Year and Posting
Periods
3.4.2.1.1. S dng Use
Trong h thng SAP, ban bt du mt nm ti chnh mi bng vic post d liu trong nm d
hoc kt chuyn s du (balance carry forward). Ban c th post trong nm mi mc d nm
truc d chua dng lai. Vic dng hoc m s l khng cn thuc hin trong SAP. Ban djnh
ngha ky k ton trong mt bin fiscal year. C th m hoc dng nhng ky k ton ny cho
vic nhp d liu. C th m nhiu ky cng mt lc. Thng thung chi c ky hin hnh l
duoc m d nhp d liu, cn cc ky khc th dng. Khi mt ky k ton kt thc, n duoc
dng lai v ky k tip duoc m. Khi kt thc nm ti chnh, ban c th m ky dc bit d nhp
cc bt ton dng s.
In the SAP System, you start a new fiscal year with either your first posting in this fiscal year
or with a balance carryforward*. You can post to the next fiscal year even if the previous fiscal
is not yet closed. A closing or an opening balance sheet is not necessary. You define your
posting periods in the fiscal year variant. You can open and close these periods for posting.
You can open as many periods as you require at the same time for posting. Only the current
posting period is normally open for posting; all the other uposting periods are closed. When a
posting period comes to an end, it is closed and the next one is opened. During year-end
closing, you can open special periods for closing entries.

3.4.2.1.2. iu kin - Prerequisites
Ky k ton thch hop phi duoc m trong nm ti chnh mi.
The appropriate posting periods must be open in the new fiscal year.
Tin hnh kt chuyn s du.
Balance carryforward

Ti khon BaIance sheet, khch hng, nh cung cp.
Balance Sheet Accounts, Customer and Vendor Accounts

Khng c yu cu g dc bit phi hon tt cho vic kt chuyn s du.
No prerequisites have to be fulfilled for carrying forward balances for balance sheet
accounts and customer / vendor accounts.

Ti khon P&L.
P&L Accounts

Page: 66 of 80

iu kin sau dy phi hon thnh cho ti khon P&L.
The following prerequisites must be fulfilled for P&L accounts:
1. Ti khon duoc djnh ngha l ti khon P&L trong master record. l yu t d ban
s dung d djnh ngha mt ti khon loi nhun chua phn phi trong h thng ti
khon.
P&L account type must be specified in the master record for each P&L account. This
is a key you use to define a retained earnings account for each chart of accounts in
the system.
2. Ti khon loi nhun chua phn phi phi duoc djnh ngha.
Your retained earnings accounts must be defined.

3.4.2.1.3. Tin trnh - Process Flow
1. thuc hin vic dng m ky k ton, chon theo dung dn sau:
To make the settings for opening and closing posting periods, choose:
Menu path Accounting Financial Accounting General Ledger Environment
Current Settings Open and Close Posting Periods
Transaction code S_ALR_87003642

2. Trong mn hnh nhp liu, nhp cc thng tin sau.
Enter the required data.
Tn field
Field name
M t
Description
R/O/C Gi tr[
Values
Ghi ch
Comment
Fiscal Year Var Bin diu khin
nm ti chnh
R 1012 Bin ny duoc djnh ngha
ging vi company code
Account Type Loai ti khon R Loai ti khon chnh trong
SAP:
- A: Asset
- D: Customer
- K: Vendor
- M: Material
- S: G/L
- +: tt c
From account T ti khon
To account n ti khon
From period T ky k ton
Fiscal Year Nm ti chnh
To Per n ky k ton
Fiscal Year Nm ti chnh R VND

Page: 67 of 80

3.4.2.2. Kt chuyn s du - Balance carryforward

Ti khon G/L - G/L accounts
Menu path Accounting Financial Accounting General Ledger Periodic
Processing Closing Carrying Forward Balance Carry Forward

Ti khon phi thu/phi tr - Customer and vendor accounts
Menu path Accounting Financial Accounting Accounts Receivable or
Accounts Payable Periodic Processing Closing Carry Forward
Balance Carryforward

Nhp cc tham s trong mn hnh nhu sau:
Tn field
Field name
M t
Description
R/O/C Gi tr[
Values
Ghi ch
Comment
Ledger S ci R 0L: mc djnh ca h thng
Company code R 1012
Carry forward to Chuyn s du 2009 Nm ti chnh mun chuyn

Page: 68 of 80

fiscal year sang nm ti
chnh mi
s du sang
Test run Chay test Tin hnh test

Output list as
result
Hin thj ra list X Bm chon d xem list
Balance in
retain.earng.acct
S du trn ti
khon loi nhun
gi lai
X Bm chon d h thng ghi
nhn s du tng ti khon
chuyn qua ti khon loi
nhun gi lai

Nhn Enter. Choose Enter

Page: 69 of 80

xem cc ti khon duoc kt chuyn sang ti khon loi nhun chua phn phi, bm
d xem chi tit.

xem cc ti khon duoc kt chuyn s du sang nm mi, bm
d xem chi tit.

Page: 70 of 80

Trong khon phi thu/phi tr, ban chi c th kt chuyn s du cho tng s chi tit. Trong k
ton s ci ban phi kt chuyn s du cho tt c G/L.
In accounts payable and accounts receivable, you can only carry forward balances for
individual subledger accounts. In general ledger accounting, you have to carry forward
balances for all of the G/L accounts.

Kt qu - Result
H thng kt chuyn s du nhu sau:
The system carries forward balances as follows:
Ti khon baIance sheet, phi thu, phi tr.
Balance sheet accounts, customer and vendor accounts
Kt chuyn s du sang chnh nhng ti khon ny.
These are carried forward to themselves.
Chuyn cc gi trj gn thm.
Additional account assignments are transferred.

Ti khon P&L
P&L accounts
Kt chuyn s du sang mt hoc vi ti khon loi nhun chua phn phi. S du
nhng ti khon ny l zero.
These are carried forward to one or more retained earnings accounts. The balance of
the P&L accounts is set to zero.
Cc gi trj gn thm khng duoc kt chuyn.
Additional account assignments are not transferred.
Khng p dung cho cc don vj tin t trong giao djch, chi p dung cho don vj ni t.
Transaction currencies do not apply; the local currency is used instead.
3.4.3. Chi ph trch truc/ trch dn. Accrued Expense and
Deferred Income
3.4.3.1. S dng - Use
hon thnh vic x l chi ph trong ky, ban c th nhp khon trch truc/trch dn v sang
ky k tip, hy chi ph trch truc d khi n thuc su pht sinh.
To fulfill the period definition of expenses, you can enter accrual / deferral documents and, in a
subsequent step, cancel them (collective processing).

Ngy do lai chng t trch truc ban s djnh ngha ngay trong chng t trch truc/trch
dn. Ngy do chng t ny s tr thnh ngy post ca chng t hy vic trch truc chi ph.
The reversal date you define in the accrual / deferral document becomes the posting date of
the canceling document.

Nhp bt ton do - Reverse posting:
Chuong trnh tao mt danh sch tt c cc chng t v xc djnh vic do lai c th thuc hin
th hay cp nht chnh thc. C th in ra danh sch. Sau khi chay test runm bt ton do c
th duoc tao t danh sch cc chng t c cho php do.
The program creates a list of all documents and specifies whether a reverse posting is
possible (test run) or has been made (update run). You can print the list out. After the test run,
the reverse postings can be created from the list of all the documents for which a reverse
posting is possible.

Ban d post chng t trong nm ti chnh ny, nhung chi ph, v du, lai thuc su pht sinh
trong nm k tip.
You have posted a document in this fiscal year, but the expense, for example, also applies to
the following year.

Page: 71 of 80

V du, ban post mt ha don thu c trj gi 100,000 VND, pht sinh t ky thng 12 nm hin
hnh qua ky 11 nm k tip.
For example, you post an invoice for rent amounting to USD 100,000 which is issued over a
period from 01/12/current FY to 30/11/current FY+1.

3.4.3.3. Tin trnh - Process Flow
Entering Accrual / Deferral Postings
1. Tin hnh transaction theo dung dn sau. Call up the transaction as follows:
Processing Closing Valuate Enter Accrual/Deferral Doc.
Transaction code FBS1
2. Trong mn hnh Enter Accrual/Deferral Doc.: Header Data, nhp cc d liu yu cu.
Tn field
Field name
M t
Description
R/O/C Gi tr[
Values
Ghi ch
Comment
Document Date Ngy chng t R 31/12/2008
Posting Date Ngy post R 31/12/2008
Period Ky post 12
Type Loai chng t R SA
Company Code R 1012
Currency on vj tin t R VND
Reversal Reason L do do R 05 Accrual / deferral
posting
Reversal Date Ngy reverse R 01/01/current
FY + 1

PstKy M posting 40 Ghi no ti khon
du tin
Account Ti khon
Enter
Amount S tin trn chng t 100,000
Currency on vj tin t VND
PstKy M posting R 50 Ghi c ti khon
th 2
Account Ti khon Ti khon trch
truc
Enter
Cost Center
Tax code G0
Amount S tin * Nhp * nu mun
ly gi trj tu dng
dng debit
Text Din gii Accrual /
deferral posting
Ghi din gii vic
trch truc chi ph

Page: 72 of 80

3. Nhn post chng t ny.
Post this document.
4. Xem lai chi tit ti khon chi ph trch truc trong ky dang post.
Call up the line items for accrual account of the current period as follows:
Menu path Accounting Financial Accounting General Ledger Account
Display/Change Line Items
Transaction code FBL3N

5. Trong mn hnh G/L Account Line Item Display screen, nhp d liu yu cu.
Tn field
Field name
M t
Description
R/O/C Gi tr[
Values
Ghi ch
Comment
G/L Account
Selection
M ti khon 33511000 Nhp m ti
khon cn xem
thng tin chi tit
Line Item
Selection - Status
Chon trang thi
chi tit
Chon All items Xem tt c chi tit
ca ti khon
Posting Date Ngy posting G ngy d post
chng t trch truc

Execute (F8) Nhn F8 d thi
hnh
Bt ton do chi ph trch truc
Reversing Accrual / Deferral Postings
1. Tin hnh transaction theo dung dn sau.
Call up the transaction as follows:
Processing Closing Valuate Reverse Accrual/Deferral
Document
2. Trn mn hnh Reverse Accrual/Deferral Documents, nhp d liu yu cu.
Tn field
Field name
M t
Description
R/O/C Gi tr[
Values
Ghi ch
Comment
Company Code R 1012
Fiscal Year Nm ti chnh R 2008
Execute Tin hnh Test run Chay test
Update run Chay chnh thc
3. Chay chuong trnh xem chi tit ti khon 33511000 v so snh vi m t trong buc
truc d.

Page: 73 of 80

Call up the line items for account 33511000 and compare with the descriptions provided in
the previous steps.
3.4.4. Bo co cui k - Closing Reports
3.4.4.1. Bng cn di k ton v bo co kt qu kinh doanh -
Balance Sheets and P&L Statements
Ban phi post tt c cc d liu cho bng cn di v bo co P&L, v tin hnh dnh gi ti
khon c s du ngoai t. Xem thm thng tin trong phn chun bj bng cn di k ton.
You have already made the preparatory postings for the balance sheets and P&L statements
and valuated the foreign currency balance sheet accounts and open items in foreign
currencies. For more information, refer to the documentation on preparing balance sheets.

Tin trnh - Process Flow
1. Tin hnh transaction theo dung dn sau. Call up the transaction as follows:
Menu path Accounting Financial Accounting General Ledger Information
System General Ledger Reports Balance Sheet/ Profit and Loss
Statement/ Cash Flow General Actual/Actual Comparisons
Balance Sheet / Profit and Loss Statement
2. Nhp thng tin yu cu trn mn hnh - Enter the required data on the screen.
Tn field
Field name
M t
Description
Gi tr[
Values
Ghi ch
Comment
Company Code 1012
Financial
Statement
Version
Phin bn bo
co ti chnh

Reporting Year
Comparison
Year
Bo co so
snh nm
Trong nhng field ny, xc djnh
nm v ky v nm/ky so snh
d lm bo co.
List Output Xut ra danh
sch
Classical List
ALV Grid Control
ALV Tree Control
Dang danh sch
Nhn Execute

Kt qu - Result
Mt phin bn bo co ti chnh cha cc thng tin lin quan dn bo co ti chnh v h
thng thng tin s ci.
A financial statement version contains items that are particularly relevant to the financial
statement report and general ledger information system.

Li hoc l chua phn phi v kt qu P&L duoc tnh ton trong bo co tao bng cn di v
bo co kt qu kinh doanh. Trong muc cc ti khon khng duoc bo co, h thng s lit
k cc ti khon khng nm trong bo co BS v PL.
The retained earnings or losses and the P&L results are calculated by the report that creates
the balance sheet and P&L statement. Under Accounts Not Assigned, the report also lists the
accounts that have not been assigned to an item in the financial statement version.

Page: 74 of 80

Bo co BS v PL khng pht sinh bt ton, n chi tnh ton bng cn di v kt qu kinh
doanh, v trnh by chng trong bng bo co.
The report for creating balance sheets and P&L statements does not make any postings; it
only calculates the balance sheet and P&L result and displays this in the balance sheet and
P&L statement.
3.4.4.2. Hin th[ Nht k chng t - Displaying the Compact
Document Journal
S dng - Use
Nht k chng t trnh by hu ht cc d liu ca chng t trong hnh thc bng cc chng
t d chon. Danh sch ny c th duoc dng nhu s nht k tng hop v dng d tham chiu
vi s du ti khon.
The compact document journal displays the most important data from the document headers
and items in the form of a table for the documents selected. The list can be used as a compact
journal and for reconciliation with the account balances (accounting reconciliation).

Chng t duoc nhp vo h thng trong ky mun xem.
Documents have been posted for the selected period.

Tin hnh transaction sau bng cch chon theo dung dn sau:

Information System General Ledger Reports (New)
Document General Compact Document Journal

1. Nhp thng tin yu cu nhu trong bng sau: Enter the required data.
Tn field
Field name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Comment
code
R
Document
Number
S chng t
t

trng
O trng l xem ton b chng t
Posting Date Ngy nhp
trng
O trng l xem ton b trong nm
ti chnh. Chon theo ngy th nhp
t dn.
Further Selection Chon thm Chon thm tiu ch mun xem

Page: 75 of 80

2. Chon Excute F8. Choose Execute (F8).
Kt qu - Result
Mt danh sch cc chng t cho mi loai (chng t thng thung, chng t recurring entry,
chng t sample, chng t thng k)s duoc hin thj.
A separate list is created for each document status (normal documents, recurring entry
original documents, sample documents, statistical documents).

Page: 76 of 80

3.4.4.3. Hin th[ nht k chng t - Displaying the Document
Journal
S dng - Use
Nht k chng t duoc tao mi thng mt ln v bao gm tt c cc chng t post trong ky.
C th in ra d k xc nhn. Nht k chng t bao gm tt c thng tin tiu d v ni dung
hach ton.
The document journal is created once every month and contains all the document postings for
a particular posting period. It can be printed on paper with an official notarial stamp. The
document journal contains the most important data from the document header and document
items.

Chng t d nhp trong h thng.

Th tc - Procedure
Tin hnh transaction theo dung dn dui dy.

SAP menu Accounting Financial Accounting General Ledger Information
System General Ledger Reports (New) Document General
Document Journal
1. Nhp thng tin yu cu sau: Enter the required data.
Tn field
Field name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Comment
code
R
Document Number S chng t O trng l xem ton b chng

Page: 77 of 80

Tn field
Field name
M t
Description
Gi tr[
Values
R/O/C Ghi ch
Comment
t trng t
Posting Date Ngy nhp
trng
O trng l xem ton b trong
nm ti chnh. Chon theo ngy
th nhp t dn.
General selections Chn tng
hp

Posting Date
From - To
Ngy post t -
dn
O
Reference Number O
Further Selections Chn thm O
G/L Account Ti khon O
Controlling
Program Flow

Test run
X O
Output Control

Output All pages

Total Sheets only

Line item pages only

2. Chon Excute F8 - Choose Execute (F8).
Test Run: ty chon cp nht vo database hay khng. Chi tit theo loai report.
Nu chon Test run, h thng hin thj log, data khng cp nht vo database.
Nu khng chon Test run, h thng cp nht vo database.
This option controls whether a database table, where balances are stored, should be
updated or not. For detailed information please refer to the documentation of the
report.
If Test run is active, the system only generates a log. Data is neither updated nor
changed in the mentioned database table.
If Test run is not activated, the system updates the data in the database.
Ty vo vic chon hnh thc hin thj, v du cp d tng hop hoc chi tit, s dng chi
tit, hin thj ti khon thay th thay v s ti khon trong chng t. Xem gii thch chi
tit bng cch nhn Shift-F1. Depending on selections of the output control, for
example, different levels of detail and summation, consecutive numbering of line
items, or output of the alternative account number instead of the number specified in
the document can be achieved. For details refer to the program documentation
(Shift+F1)

Kt qu - Result
Danh sch hin thj ra mn hnh. Posting key, special G/L indicator duoc hin ra trn mi dng
chi tit. Nu dng hach toan vi s m, du - hin thj gi trj.
A list is created on the basis of the parameters entered on the selection screen. The posting
key and, where appropriate, the special G/L indicator is printed for each document item. If the
document item is posted as a negative item, - is added to the displayed amount.

Page: 78 of 80

3.4.4.4. Hin th[ s du - Displaying G/L Balances
S dng - Use
Bo co ny cho php dnh gi ti khon G/L theo tt c yu t ca s ci, v du nhu m ti
khon, profit center, segment. Cho php thay di hnh thc hin thj mn hnh v phn chi tit
theo tng yu t. Bo co ny khc vi bo co FAGLB03 trnh by trn, ban c th xem
tng G/L hoc nhiu GL trong nhiu ky v cho nhiu don vj t chc. Vi chc nng ny, ban
c th tao bo co s du cho tng segment hoc cho tng profit center.
The list allows evaluating G/L Accounts with all key elements of the general ledger, for
example, G/L Account, Profit Center, Segment. It allows the variation of the appearance on
the screen and the breakdown concerning additional elements. Different from the appearance
in transaction FAGLB03 (Display Balances, see above) you can with this transaction achieve
a visualization of single or multiple accounts for the selected period and the relevant
organizational units. With this functionality you are able to create, for example, a list of G/L
Account balances for one Segment or one Profit Center.

Chng t d post trong ky duoc chon.

Tin hnh transaction theo dung dn sau.
SAP menu Accounting Financial Accounting General Ledger Information
System General Ledger Reports (New) Account Balances
General G/L Account Balances G/L Account Balances (New)
Transaction code S_PL0_86000030

1. Nhp thng tin yu cu. Enter the required data.

Page: 79 of 80

Tn field
Field name
M t
Description
Gi
tr[
valu
es
R/O/C Ghi ch
Comment
General
Selections

Currency Type on vj tin t 10 R on vj tin t ca Company
code
Company Code 1012 R
Business Area 2000 Chon Business Area
Profit Center O Nu mun xem theo profit
center th nhp vo ny.
Segment O Nu mun xem theo segment th
nhp vo ny.
Report
Selections

Ledger 0L R Mc djnh chon 0L
Fiscal Year Nm ti chnh 2008 R Nm hin hnh
From Period Ky - T 01 R Chon ky bt du
To Period Ky - n 16 R Chon ky kt thc
Output Type
Classic drilldown
report
Chon loai report X O Chon dang Classis drilldown
2. Nhn Execute F8.
Choose Execute (F8).

3. Kt qu - Result
Kt qu hin thj report theo dang Classic Drilldown, ban c th thay di hnh thc hin thj.
The result of the selection is shown as a Classic Drilldown Report, the appearance of which
you can vary.

Trn mn hnh chon Settings Characteristic display Name and key d hin thj m ti
khon v tn ti khon, hoc chi mt trong 2.
thay di chi tit, v du theo profit center, chon Navigate Switch breakdown Profit
center.

Page: 80 of 80

chon thm tiu ch v G/L, c th dng nt Shift+F4.
To select by additional criteria of the general ledger from the G/L Master Record, use the
button Free Selections (Shiftl+F4)

Appendix
SAP standard document type list
Module
Document
Types Description
Reversal
Document
Asset AA Asset posting TSC
AF Depreciation document Khu hao AF
Customer DA Customer document Chng t Khch hng DA
DG Customer credit memo Gim gi khch hng DA
DR Customer invoice Ha don khch hng DA
DZ Customer payment
Thanh ton khch
hng DA
Vendor KA Vendor document Chng t nh cc KA
KG Vendor credit memo Nh cc gim gi KA
KN Net vendor None
KP
Account
maintenance(GR/GI) KP
KR Vendor invoice Ho don nh cc KA
KZ Vendor payment Thanh ton ncc KA
G/L AB Accounting document
Chng t k ton
chung AB
SA GL account document Chng t s ci AB
SB GL account posting Nhp ti khon s ci AB
CJ Cash journal Chng t tin mt CJ
Purchase WA Goods issues Phiu xut kho WA
WE Goods receipt Phiu nhp kho WE
WI Inventory document Chng t tn kho None
WL Goods issues/delivery Phiu xut hng None
Accounting AB Accounting document AB
PR Price change None
RE Inv-Gross RE
RN Inv-Net RN
RV Billing doc. AB

UG - FI100 - General Ledger V1.0

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