USAA

HOLIDAY PARTY DECEMBER 15, 2012 SAN ANTONIO, TX EARTH WIND & FIRE ADVANCE as of 9.14.12 # ELEMENT ADVANCE CHECKLIST

CONTACT - ARTIST

CONTACTS
TM Wilbert Terrell 1.310.901.6600 (cell) wilbertterrell@aol.com Ground Transpo Meet & Greet Wilbert and Ray deals with band PM Tony Bullock 410.655.0437 (wk) 410.598.5383 (cell)Bullyb4@aol.com Production, Hospitality, Ground Transpo, Runners, Settlement Crew Hospitality Gabi Parra 352.870.6366 (Cell) gabimparra@gmail.com Dressing Rooms & Catering Main POC/Concert Manager - Meghan Beavin 210.240.9000 (cell) meghan@musicandeventsgroup.com Hospitality & Transpo Coordinator Kara Oppermann 210.854.5723 (cell) kara@musicandeventsgroup.com Hospitality/Catering + Rooms/Ground Transpo Kara Oppermann 210.854.5723 (cell) kara@musicandeventsgroup.com ----------------------------------------------------------------------------------------------------------------- Production Roy Kircher 512.443.0109 (wk) 512.415.4680 (Cell) roy@bighousesound.com ----------------------------------------------------------------------------------------------------------------- Drivers TBD Runner TBD (Kara to provide no less than 10 days out) ------------------------------------------------------------------------------------------------------------------ Client/Overall Event Manager for USAA Val Pumphrey/USAA 210.218.4486 (cell) Valentine.Pumphrey@usaa.com Nanci Gandy/USAA 210.422.9488 (cell) Nanci.Gandy@usaa.com

CONTACT - PROMOTER

ADDRESS

VENUE INFO
100 Montana St. SAT 78203 210.207.3663 www.sanantonio.gov/dome/index.htm 65k, Expected Attendance 12k 13.5k n/a

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CAPACITY CURFEW

ELEMENT

ADVANCE CHECKLIST

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SET TIME PERFORMANCE REQUESTS

PERFORMANCE & CLIENT REQUESTS

9:45p 11:00p (75 min - inclusive of encore) USAA Wishlist has been shared Tony stated that they will more than likely perform 85% of the songs requested (no promises, but a safe bet) USAA would like to see if the band would mind acknowledging military in the audience USAA would like to have the opportunity to provide an overview of the USAA culture (either in person with management or band) Client would like to have a USAA rep intro TENTATIVE SCHEDULE FOR MAIN STAGE Highlighted Times are on Main Stage 4:30 EWF/Tony to brief security (this time may be adjusted based on load-in plans) 5:30 Soft Doors 6:00 Doors 6:30 8:00 Texas Chili Peppers o We will strike band immediately following this set 8:15 9:15 Sangre del Sol (Fire Breathers & Dancers) ON FLOOR (Not on main stage) 9:45 - 11:00 EWF (75:00) 11:00 EVENT ENDS 11:20 EWF Meet & Greet 1st song only for Internal use only Cell phones and digital cameras okay, but video will not be allowed (even on cell phones) No one on allowed on stage 30 guests 20 minutes after performance Wilbert agreed to 30 as long as we have groups of 4 30 autographed requested for M&G Kara will get CD sleeves to Wilbert at load-in for band to sign Theme is Fire & Ice

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INTRO SCHEDULE & OPENING ACTS

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VIDEO/ PHOTOGRAPHY MEET & GREET CDS OTHER

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PASSES

CREDENTIALS
EWF will provide laminates for their band and crew. These will be allowed ALL ACCESS and will be the only passes allowed to walk into the artist dressing rooms 2

ELEMENT

ADVANCE CHECKLIST USAA will create the following laminates All Access (very limited and provides access everywhere EXCEPT EWF dressing rooms) - NO STAGE access during performance Backstage (working crew only) does NO STAGE access during performance Venue Door access only (no backstage access)

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FLIGHTS

TRAVEL/TRANSPORTATION
Tony to send Kara schedule as soon as flights are booked. Kara will create transportation schedule. Note for Kara the hotel can help with airport to hotel transfers (but discuss with MB first(

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HOTEL

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TRANSPORTATION DRIVERS/RUNNERS

Grand Hyatt, for 2 nights 12/14 & 12/15: 3 suite, 32 standard rooms 210 224 1234 - 600 E Market St, San Antonio TX 78205 Tony to send Kara rooming list 15-Pass vans (backseat removed) with drivers & Runners Hotel can handle airport to hotel Quantity and Schedule TBD based on travel

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HOSPITALITY

HOSPITALITY/CATERING/OFFICES
Alcohol is not permitted at the event Gabi will advance needs with Kara Will need full length mirror, garment rack, iron and board in each room Living room furniture to be set MB and Kara to discuss options and present to Tony/Gabi Kara to advance with Gabi Number for Breakfast 15? set 30min prior to load-in Number for Lunch 15? noon 3p Number for Dinner 35? 5p 8:30p 3

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FURNITURE CATERING

ELEMENT

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TOWELS DRESSING ROOMS

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PRODUCTION OFFICE

ADVANCE CHECKLIST Vegetarians? Boxed meals for truck/bus drivers? 36 black or dark handtowels and 6 Dozen white bath towels + 1 dozen bars of soap at load-in If they end up driving in, bath towels increase to 9 dozen Plenty of space and rooms available All dressing rooms are in a secure corridor with access granted only to EWF and a handful of key staff Four Dressing Rooms + Crew Lounge/WorkRoom + Catering Room Kara to advance with Gabi Will need 1 Prod Office and 1 Management Office Will need a hardwired phone line in each office

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SECURITY

SECURITY
FOH Mix 2 just prior to doors Dressing Room Corridor 1 on ea end Dressing Room Door 3 total one at each door Vehicles 1 or more (no one to talk to truck driver if they are nappingpenalties can arise) *Kara to make sign and post on truck Barricade 2 at each side Pit 2 in pit facing audience Backstage 1 supv Backstage door 1 at load-in Spot platforms not needed Security Meeting Tentatively set for 4:30p

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LOAD-IN TIME

LOAD-IN
Tentative Schedule Friday 12/14 Tony arrives early afternoon 3p 4p Soundcheck LD focuses Saturday 12/15 9:00a 2:00p EWF has stage 1:00p Local band on standby (gear off loaded and set by stage) 4

ELEMENT

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VEHICLES/ TRUCKS/BUSES STAGEHANDS

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ADVANCE CHECKLIST 2:00p Opening Act load-in and soundcheck 3:30p Rehearsals and Tech Run-Throughs 5:00p Stage Dark Tony to share full details after travel is booked 1 53 Semi Likely no buses (TBD) LABOR REQUESTS 3 Lighting & 3 Audio Techs 14 hands for in and out No deck hands needed Electrician Requested 6 spots

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STAGE SIZE

PRODUCTION
60 wide x 40 deep x 5 high Wings n/a (we fly PA) EWF is fine with a 4 tall stage. If we go with a 5 tall stage, we will need everything to be on risers Midstage left, Midstage right If we use a 5 tall stage, we will need more Black curtains/scrim will be hung behind stage EWF will not be carrying risers Needs an 8x8x3 for keys, 8x8x3 for drums and (3) 4x8x1 for horns Meghan or Roy to reconfirm We normally do 120 of bike rack 2-3 in front of stage/skirted. Very tame crowd EWF is okay with barricade OR velvet rope stanchion (MB to discuss with USAA) EWF will bring a white cyc backdrop Roy to look at projecting fire flames 85 from front downstage center of the stage EWF would prefer 90 but it is not a deal-breaker if we need to stick with 85 SOUND - 16 wide x 8 deep work area ON FLOOR in front of Lighting LIGHTING - 16 wide x 10 deep x 2 high RISER ONE TABLE FOR LIGHTING AND 2 CHAIRS Bike rack surrounding platform (10 in front of platform) 5

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STAGE STAIRS STAGE CURTAINS RISERS BARRICADE BACKDROP MIX POSITION MIX PLATFORM

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ELEMENT
GUITAR/MONITOR WORLD/etc

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BACKLINE/ MONITORS LIGHTING LIGHTING - Spots VIDEO

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OTHER

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DEAD CASE STORAGE FIRE EXTINGUISHER OPENING ACT

ADVANCE CHECKLIST Guitar World Stage Right Monitor World Stage Left Bringing backline per deal memo TBD 4 Spot Would prefer 6 spots MB to discuss with USAA Roy will send Tony a map of spot placement EWF will have a Pro Tools rack that can feed content, but IMAG will need image correction (EWF gear is standard def). Tony will meet with the switcher on Friday or Saturday to discuss. For intro Band will be up first Video rolls (montage of photos with audio) VO introduces band and principals come out Hazers will be used. Need to determine when they will be tested so we can include Fire Marshall No pyro will be used EWF is okay with confetti cannonswe will discuss cue point onsite o Cannons are set on top of the downstage truss South tunnel (backstage) + room behind stage 2 backstage 1 at FOH 4-5 pieces (MB to confirm) Will have access to 15 x 15 space and can use horn riser for drum risers Local act will have to use their own FOH and Monitor Consoles

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INSURANCE

OTHER
We will name you as stated in contract

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SETTLEMENT

SETTLEMENT
Cashiers Check Balance + $5k trucking/backline buyout 6

About USAA and the purpose of the event Every year, USAAs CEO and Board of Directors honor its employees with this special Holiday Party. USAA employees serve the military and their families Many employees are veterans themselves and some are Wounded Warriors The event includes a special reception for Veterans/Wounded Warriors prior to the party Because USAAs employees serve a unique market, they often times deliver service far above and beyond what is expected of them. That dedication to their members, along with conservative business ethics, is what keeps USAA strong in a failing economy and is why the holiday party is so important each year. USAA employees work hard to maintain the industries top ratings o BusinessWeeks Customer Service Champs for four years straightgiven by USAA Members 2012 Theme: Fire & Ice USAA would be happy to arrange a visit with Brooks Army Medical Center or Fisher Houseboth facilities would appreciate it. Even a visit to a base.USAAs name could not be publicized related to these visits, howeverthey like to do things because its the right thing to do, not for the publicity. Bands who have previously performed for this party: Doobie Brothers, Foreigner, Chicago, Styx, Lonestar, REO Speedwagon, Darius Rucker, Band From TV, Huey Lewis & The News This is a great link to learn more: https://www.usaa.com/inet/ent_utils/McStaticPages?key=about_usaa_corporate_overview_main