MM Config. Tips..

Maintain Plant
Plant 0001 is the SAP default OX14 - Define Valuation Area (Tick one only- Once your system go live, no more changes) Most company take the SAP recommended choice - Value Material Stock at Plant level. Value Material Stock at Plant or Company Code Level o o o If you valuate material stocks at plant level, the plant is the valuation area. If you valuate material stocks at company code level, the company code is the valuation area. The decision you make applies to the whole client.

OX10 - Create / Change / View Plants OVXB - Create / Change / View Division OX18 - Assign Plant to company code e.g. 0001 - 0001 - All Plants Px1 - Plant Px1 Px2 - Plant Px2 OX19 - Assignment of company code to the Controlling Area OB38 - Assign company code to Credit Control Area OMJ7 - Assign business area to Plant/Valuation area and division e.g. Plant Px1 - Business Area Bx1 Bx2 Assign Valuation area to the Business Area .e.g. Valuation area Vx1 - Business Area Bx1 Business Area Bx2 OMS0 - Assign Factory Calendar to the Plant and Business Area The plant plays an important role in the following areas: Material Valuation - If the valuation level is the plant, the material stocks are valuated at plant level. Each plant can have its own material prices and account determination. Inventory Management - The material stocks are managed within a plant. MRP - Material requirements are planned for each plant. Each plant has its own MRP data. Analyses for materials planning can be made across plants. Production - Each plant having they own production/planning. Costing - In costing, valuation prices are defined only within a plant. Plant Maintenance - If a plant performs plant maintenance planning tasks, it is defined as a maintenance planning plant. A maintenance planning plant can also carry out planning tasks for other plants (maintenance plants).

If you want to use the application PP (production planning) or product costing and job-order costing, you must set valuation at plant level. The valuation level that you choose affects the maintenance of material master records the G/L accounts in which material stocks are managed the G/L accounts to which transactions are posted in Materials Management

Effect on the maintenance of material master records:

Depending on the valuation level chosen, you maintain accounting data in the material master record for each plant or for each company code you define a valuation price for the material in each plant or in each company code

Effect on G/L accounts:

If material stocks are valuated at company code level, all plant stocks of a material are managed in a joint stock account for each company code. If material stocks are valuated at plant level, you can manage the material stocks for each plant in different accounts. For each plant, you can define a separate account determination. If several plants are to use account determination, you can group these plants in "Valuation and Account Assignment" Customizing. Material Master - Introduction The material master is the starting point for the rest of the modules. What Material Types are there? The material types that you use are configured in Customizing for the Material Master under Logistics Master Data : Material Master -> Material -> Control data -> Define material type attributes. The following list shows you the material types contained, for example, in the standard SAP R/3 System, and what their different roles are: DIEN (services) Services are procured externally and cannot be stored. A material master record of this material type can always contain purchasing data. FERT (finished products) Finished products are produced by the company itself. Since they cannot be ordered by Purchasing, a material master record of this material type does not contain purchasing data. FHMI (production resources/tools) Production resources/tools are procured externally and used in the manufacture of products. A material master record of this material type can contain purchasing data, but no sales data. It is managed on a

quantity basis. Examples of production resources/tools are apparatus, equipment, and measuring and testing devices. HALB (semi finished products) Semi finished products can be procured externally (sub-contracting) as well as manufactured in-house. They are then processed by the company. A material master record of this material type can contain both purchasing and work scheduling data. HAWA (trading goods) Trading goods are always procured externally and then sold. A material master record of this material type can contain purchasing and sales data. HIBE (operating supplies) Operating supplies are procured externally and required for the manufacture of other products. A material master record of this material type can contain purchasing data but no sales data. NLAG (non-stock material) Non-stock material is material that is not held in stock because it is consumed immediately. (Office supplies such as stationary. You need to create purchase order and accounting document for payment but the stock balance is always zero as it is issued out immediately to the various department.) ROH (raw materials) Raw materials are always procured externally and then processed. Since raw materials cannot be sold, a material master record of this material type contains no sales data. UNBW (non-valuated materials) Non-valuated materials are managed on a quantity basis, but not by value. VERP (packaging materials) Packaging materials are used to transport goods and come with the goods free of charge. A material master record of this material type is managed both on a quantity basis and by value. WETT (competitive products) Competitive products have their own material master records created from the Basic Data view. The competitor's number, which is stored in the material master record, assigns the material to a particular competitor. Maintain the Material Type OMS2 - Material Type Maintenance - Create/Change/Display Steps: transaction OMS2 click Change key in the Material Type you want to change e.g. FERT then hit enter

The Views below allows you to choose the Views for each Material Type. (Press the Page up/Page Down keys to scroll the views)

If you tried to change from FERT to HAWA in 4.6x, you will receive an error message:The material type cannot be changed. This is not allowed if only external procurement is defined for the new material type, or if the new material type has a different account category reference than the old material type. To overcome this, go to OMS2 and change the HAWA material type. In the Internal/external purchase orders sections: Original Changes Ext. purchase orders 2 1 Int. purchase orders 0 1 Screens in Material Master MM01 - Create, MM02 - Change, MM03 - Display and MM06 - Flag for deletion. MM04 - Display the changes done to the material master. MMAM - Change the Material Type. for e.g. from FERT to HALB

Configure the Material Master Screen MM01 / MM02 / MM03 OMSR - Assign the field to the field group OMS9 - Maintain the data screen field Unit of Measure In the material master, there is a Units of measure button for users to store in the different conversion rate. This sample program (ZUNT)extract the data from the unit of measure conversion table. In the Material Master the moving average price are affected by: Goods Receipt for Purchase Orders Transfer from Plant to Plant Invoice Receipt Settlement Price Change

Common configuration changes define new material group (OMSF) define new valuation class (OMSK) and automatic posting (OBYC) define new material account assignment group (transaction OVK5) and Customer/Material/Account keys (transaction VKOA)

Block materials from inventory posting After blocking, when the user do a inventory posting, they will get this error message :E: Material xxxxx has status Blocked for procmnt/whse

To activate the blocking :-

Goto transaction MM02 - Purchasing View Type in 01 at the MM/PP status field and save it Create Delivery Log - Material xxx is blocked During the Create Delivery (VL01), SAP prompt you a log that Material xxx is blocked. During the Sales Order Create/Change for that material, there might be some update termination that causes the locked of the material (Windows hanged or power failure). You can check using transaction SM12 - type an "*" at the User name field. Check whether the material is in the locked list. If it is in the locked list, asked the user to log out before you delete it from the locked list. Maintain Storage Location MMSC - Collective entry of Storage Location for a material. Insert new or delete un-used Storage Location. Maintain whether the storage location was included or excluded from MRP run. Block Storage Location from further posting 1. You can block the storage location of a material without affecting the rest of the location using the same material. Create a Physical Inventory document for the storage location with transaction MI01 Select the Posting Block checkbox. This would prevent transactions from occuring until you either post or delete the physical inventory document. (There are no impact, unless you do a post difference for the physical inventory document.) 2. Another method is to rename the storage location name. Go to transaction OX09 Edit -> Copy as (copy the original storage location to a new name, replacing the first character e.g. ZXXX) Edit -> Delete (delete the original storage location) Do the reverse if you want back the original storage location. Accounting document number range for MM Transaction OMW9

Document Type - Double click on desire transaction code to check the document type for number range. (e.g. MR21 Document type - PR) Financial accounting document type - Assign the document type to a number range and account type. (e.g. PR - Account type allowed for posting will be MS) Double click on the document type PR. Assign an unique starting number range that was not used. e.g. 88 Choose the Account type for Material and G/L account (MS) The rest of the fields are optional (you can leave it as blank)

SAP definitions for account type A - Assets D - Customers K - Vendors M - Material S - G/L accounts

Number ranges for financial accounting document type - Assign the number range to the running number range. No. Year (till) From number To number Current number Ext (no tick internal or tick external) 88 9999 8800000000 8899999999 Track by SAP Blank Accounting document will be generated if there are stocks during price change, if you don't have any stocks, no accounting document will be generated as there are no inventory to revaluate for price differences. Valuation Class for Material Group In 4.6x and 4.5b, you can assign valuation class to Material Group. It is useful in the sense that user do not have to manually do an Account Assignments. For stock items, valuation class cannot be changed whenever the stock on hand is not zero. Valuation class are tied to a G/L account. A change of valuation class means a change of G/L account. In FI concept, you have to debit and credit to balance the G/L account. That is why your stock must be zero before the system allows you to changed the valuation class. If it is not zero, you have to either transfer it to another material or do a dummy issues. After changing the valuation class, do a reversal entries for the stocks which you have transfer out or you have done a dummy issues. IMG - Material Management -> Purchasing -> Material Master -> Entry aids for items without a Material Master G/L Accounts in MM Account Determination

The program RM07C030 check all the G/L account define in your Material Master valuation class. Search is via Company code and Valuation area. Compare fields status for movement types against General Ledger Use SA38 then run RM07CUFA

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Links
ABAP System Fields Transactions Tables Programs A more detailed list of tables ABAP Reports ABAP Function Modules The Home of SAP R3 ABAP Transactions search_sap_menu - Finds the menu path to a transaction - Can either type in TX code in the search criteria or a description- ie. 1st try SE38 and then ABAP.... the returned result is 'bottom to top'. EDI Specific Transactions VOE1 Translation between EDI categories and SD item categories VOE2 Table EDSC view. Customer link to sales area detail VOE3 Table view EDPVW. Add partner types that will be transferred to the IDoc VOE4 Table view EDPAR. Link external partner number with our internal number WEDI EDI Administrator Menu BALE Idoc Administration BALD Idoc development Scheduling agreements OVA9 Create entries for each sold-to customer for which you will receive EDI schedule releases. At implementation, the only field that needs to be maintained is "Check PO number," which causes SAP to make sure that the PO number sent on the release matches the PO number on the schedule agreement. This transaction updates table T663A. SAP will not post an EDI schedule

release, if this record is missing. OVAI Create entries for each Vendor / Partner description combination. (Vendors must match soldto Acct. at Cust., and Partner descriptions must match ship-to Partner descriptions.) This transaction updates table T661W. SAP uses this table to determine the schedule agreement soldto partner. OVAJ If you would like SAP to post schedule requirements using discrete dates only, instead of weekly and/or monthly buckets, you can indicate the days of the week that you deliver to this customer. SAP will divide the customer's quantity for a week or month evenly into the days of the week specified by the distribution function code. This code must be sent in the DELINS IDoc in field E1EDP16-ETVTF. IDoc Transactions WE09 / WE02 IDoc lists according to content. View IDocs via specific IDoc number or business application detail contained within the contents of a segment. WE05 View IDocs WE19 EDI test tool. Use to test inbound Function module changes. WE20 Partner profile configuration. Add partner detail together with inbound and outbound relationships. We also incorporate message control on the outbound IDocs. Utilize the organizational units to trap functional errors for further processing WE30 Create IDoc extension type WE31 Segment create WE57 Assign function module to logical message and IDoc type WE60 IDoc type documentation tool WE82 Link Release detail to Extension IDoc Type BD55 Conversion rule user exit. Link conversion rule user exit to the different system \ partner combinations BD87 Reprocess IDocs in error or waiting for action. (Both inbound and outbound in 4.6. Use BD88 in prior versions) BALA ALE Application Distribution BALM ALE Master Data Distribution Output determination 856 - ASN

 V/36 Maintain output determination for deliveries (Output determination procedures). V10000 (Header output) has condition type LAVA (usually with requirement 1 NB: Use V/84 V7ALLE SHAD for grouped ASNs. I.e. Group deliveries into shipments VV21,VV22,VV23 Create output condition records for shipping. LAVA WE (Partner function) - We must add each new partner with VV21 VL71 Reissue output for deliveries 810 - Invoice V/54 Maintain access sequence for billing documents VV31,VV32,VV33 Create condition records for billing documents. (RD00 RE Billing party) VF31 Reissue output for billing documents 855 Order Response V/30 Sales document output types (BA00) V/48, V/32, V/43 Maintain access sequence for sales documents VV11,VV12,VV13 Create condition records for sales documents. (BA00 SP Sold to party) Requirements coding V/27 Create code to check requirements for output control. Used to check ZBA0 against BA00 output. Sales & Distribution Sales order / Quote / Sched Agreement / Contract VA02 Sales order change VA05 List of sales orders VA22 Quotation change VA32 Scheduling agreement change VA42 Contract change Billing VF02 Change billing document

 VF11 Cancel Billing document VF04 Billing due list Delivery VL02N Change delivery document VL04 Delivery due list VKM5 List of deliveries VL06G List of outbound deliveries for goods issue VL06P List of outbound deliveries for picking VL09 Cancel goods issue VT02N Change shipment VT70 Output for shipments General VKM3, VKM4 List of sales documents VKM1 List of blocked SD documents VD52 Material Determination Workflow SWEAD Event queue administration SWE2 Event type linkages SWE3 Event linkages PPOME Organizational Unit Maintenance SWE5 Consistency Checks for Event Linkages SWUD Workflow Diagnostic Tool General The following section provides detail on other useful SAP areas.

Create delivery via transfer orders Once the order is saved proceed through the following steps. The process assumes the item has values in the warehouse bin. VL04 Delivery due list. Run the delivery due with your order number to create the delivery LT03 Create Transfer Order. EG. Warehouse: 101 and enter. Picking background. Save The Transfer order should now be saved. It now needs to be confirmed. In LT03 go to menu option Transfer Order -> Confirm Transfer Order Enter Save The transfer order is now confirmed. VL02N Delivery change. EG: Edit the delivery to do the following Pack External customer material number = COO. External delivery number Waybill number. BOL Transport tag. Carrier Header partner SP (E.G. FXP). Tracking number = Packing Unit Other MD04 Material Requirements. Shows material requirements and releases against materials SE38 ABAP Editor. Used to modify ABAP programs SM01 Transaction list. Lock transactions in the system. Also a good tool to see what transactions are available SHDB Transaction recorder (BDC) CMOD User exit \ project tool. Coordinates your changes into projects for the purpose of activating all user exits for a particular project. A user exit needs to be modified before it will work SE16 Table contents display SOST View mails sent externally from SAP SU53 Check authorization object SQVI Table Quickviewer Used to created quick client dependent reports ST22 ABAP Dump Analysis ST01 System trace

 ST11 Display developer trace Programs List of ABAP Reports Idoc RBDAPP01 Post inbound Idocs to application documents RBDAGAI2 Re-processing of IDocs after ALE input error RBDAGAIE Reprocessing of edited IDocs RBDMANIN Start error handling for non-posted Idocs RSEINB00 Idoc inbound processing by file RSEOUT00 Process outbound IDocs General RV80HGEN Report 'RV80HGEN' for including customer-specific routines in the SAP standard source code is not included automatically as an XPRA in the object list of the transport request. See OSS note 0385067. This report needs to be run in target clients once you have implemented a custom requirements definition. RSWUWFML Report that interrogates the Workflow inbox, based on certain selections, and then forwards a notification to the respective users that they have email waiting in the SAP system. The auto-forwarding assignment of an email address to a user can be accomplished by the administrator and tx: SO36 or by the user themselves using tx: SO13. Use tx: SOST to view email status sent from SAP. RHSOBJCH Corrects the following error in workflow customizing: Transport object PDST Information Table SOBJ is consistent as regards key tables ***Error*** Table HRP1600 Not an entry in table SOBJ Information Table SOBJ is consistent as regards PAD tables See note 134311 (point 2). Note 60801 also recommends the same steps regarding RHSOBJCH. RSPO0075 Run report RSPO0075 to activate access method M for device types.

Quicklinks Purchasing Tables SAPReader is a small program which converts purchase orders created by the SAP R/3 system into a readable document. Its purpose is to enable companies to receive purchase orders from customers who are using the SAP R/3 system, and to translate these into a format using the supplier's own product codes. The text file produced by SAPReader may then be manually entered into the supplier's system or may be electronically uploaded.

Tips for Fast Message Determination Setup Here you are shown how to set up the message determination (output control) facility quickly. In this case, you need not read the Implementation Guide (IMG) for the other steps to set up this facility, or need only read certain parts of it. Setting up the Message Determination Process: Options Message determination deactivated You can output purchasing documents without the message determination facility. In this case, you must not assign any message determination schemas to the the individual purchasing documents (RFQ, purchase order, etc.). The system then generates a message of the type NEU (new) for each document to be outputted. To determine the printer, the system first checks the settings for the purchasing group. If no printer has been maintained there, it checks the user parameter. If no printer has been specified there either, the system checks the fixed value for the user. If no printer has been specified, the system does not generate a message record. Message determination activated Adopt standard setting In the standard system, the message determination facility is active. A message determination schema is supplied for and assigned to each purchasing document. If you wish to work with this standard setting, you need not make any changes in Customizing. It is necessary that you maintain condition records for the desired message types: 1. Choose Master data -> Messages -> -> Create or Change from the Purchasing menu. 1. Enter the message type and choose the key combination. The latter determines the condition table in which the condition record is stored. 2. Make the necessary entries. 3. On the next screen, create the individual condition records. 4. Via the menu options Goto -> Means of communication, enter the desired means of communication (e.g. EDI, or an output device such as a printer) for each message record. 5. Save your data

Include new message type If you wish to do this, you must 1. Create the message type and define its fine-tuned control (e.g. whether the message type is to be used only for new printouts or only for change notices), 2. Assign the message type to a schema 3. Define the message determination 4. Maintain condition records for the message type, as described above. How is the printer determined for message output purposes? The system checks whether a printer has been specified in the condition record. If so, it is used. If not, it checks the message type to see whether a print parameter has been set. If no parameter has been set, no message is generated. If a parameter has been set, a printer is sought in accordance with this parameter. If a printer is found, it is used to output the message. If not, no message is generated. Note: You can change the printer when outputting messages (e.g. via the menu options Purchasing document> -> Messages -> Print/transmit). Select the desired message and choose Goto -> Message details -> Edit -> Means of communication. Goods Receipts/Invoice Receipts for Purchase Order Transaction OMW1 allows you to set whether the Price Control is a mandatory "S" or "V". V indicate that you want the system to value the stocks with the latest price. S indicate that you want the system to value the stocks with a fixed price method. Price Control V - Moving Average Price Assume Material Master current price is 10 Goods Receipts for Purchase Order - Movement Type 101 Material Document Posting created - inventory increases Accounting Document Posting created o Debit 12345 Inventory 12 o Credit 67890 GR/IR 12 o New Moving Average Price = ( GR value + Total value ) / ( GR quantity + Total stock )

Invoice Recipts for Purchase Order - MR01 Accounting Document Posting created o Debit 67890 GR/IR 12 o Debit 12345 Inventory 3

o o

Credit 45678 Vendor 15 New Moving Average Price = ( Inventory difference of 2 + Total value ) / ( Total Stock)

Price Control S - Standard Price Material and Accounting Document is the same. The one with the lower value will be posted with a price variance entry. Goods Receipts for Purchase Order - Movement Type 101 Material Document Posting created - inventory increases Accounting Document Posting created o Debit 12345 Inventory 10 o Debit 23456 Price Variance 2 o Credit 67890 GR/IR 12 o No change in Standard Price

Invoice Recipts for Purchase Order - MR01 Accounting Document Posting created o Debit 67890 GR/IR 12 o Debit 23456 Price Variance 3 o Credit 45678 Vendor 15 o No change in Standard Price

General Ledger Account Configuration Transaction OMWB - Automatic posting for inventory Inventory posting BSX Goods receipt/inv.receipt clearing acct WRX Cost (price) differences PRD Transaction XK03 - Account Payable Vendor Master Tick Accounting info. and hit the Enter key Field name Reconcil.acct 45678 Vendor Returns Without PO Reference You can used Return Purchase Order, transaction code ME21N At the item details, look for the Return columns and tick it. MIGO_GR - Goods Receipt for Return Purchase Order Movement type will be 161 to deduct the stock and 162 for reversal. During Goods Receipt for Return Purchase Order, you do not have to change the movement type from 101 to 161 as the system will automatically assign the movement type to 161 upon saving the postings. However, before saving, check if there is a tick in the Return Column to ensure that it is a return Purchase Order. Create a new Purchase Order Number range to differentiate OMH6 - Define Number Ranges

Create a new Purchase Order Type to differentiate e.g ZB OMEC - Define Document Type Changing the PO Layout sets OMFE - Messages: Output Programs /: IF &EKKO-BSART& = 'ZB'. / RETURNED PURCHASE ORDER : ELSE. / PURCHASE ORDER /: ENDIF. Purchasing List for Open Purchase Order, Goods Receipt, Invoices Open Purchase Order = Open Goods Receipts ( Selection parameters WE101) This two parameters determined what information is shown: selection parameter scope-of-list parameter

The configuation transaction code is OMEM You can define additonal selection parameter for your users as well as untick those fields which you does not want it to be printed. Your can have the Purchasing Documents by : ME2L - Vendor ME2M - Material ML93 - Service ME2K - Account Assignment ME2C - Material Group ME2B - Requirement Tracking Number ME2N - Purchase Order Number ME2W - Supplying Plant

Force buyers to create Purchase Order with ref. to a Pur. Req., Quotation or Pur. Ord. Transaction OMET Create a new entry, give it a name and tick :o Ref. to PReq o Ref. to P.O. o Ref. to quotation Next, you've got to associate via SU01 o Click Parameters, insert a new parameter id EFB to the authorization code. o Type in Parameters value you want e.g. XX o You have to assign the control for ALL the SAP buyers via thier SAP users id. Logoff and login again. Then try to create a Purchase Order without a reference.

Define default values for buyers Transaction OMFI Double click on the default values you want to change. Save it. Next, you've got to associate via SU01 o Click Parameters, insert a new parameter id EVO to the authorization code. o Type in Parameters value you want e.g. 01 o You have to assign the control for ALL the SAP buyers via thier SAP users id. o Logoff and login again. Then try to create a Purchase Order and check the default values.

In the Fast Processing button :you can choose whether to adopt automatically all the line items fields in the Purchaes Requisitions Puchase Order Condition Suppose you want to calculate the GST and DISCOUNT for a Net Value of 1000. Net value 1000 GST 10% of 1000 100 DISCOUNT 10% of 1000 100 Final Net value 900 This is what you do : M/08 - Define calculation schema First check the conditions column Steps e.g. PB00 and PBXX belongs to step 1. Next check the last Steps after Actual Price Now, look at the column Fro To If you want the DISCOUNT to be calculated based on 1000, put the Steps number in the column Fro The Fro To controls the calculation.

Information Structure In the SAP standard info structure S012 is updated by the Purchase Order creation date, not the Goods Receipt date. e.g. a Purchase Order is created in January and good receipt is in February and March, S012 will shows the values in period January. Transaction MC26 Info structure S012 Update group (stats) SAP Double click on Goods received qty In the section Date field for period determination

Purchase Order Layout Sets, Message Types

Create a new message types for a different layout of Purchase Order M/34 - Maintain message types o Click the Partner definition button o Insert the new message type to the Partner OMQN - Fined-tuned Message Control o Add a new Printer Operation 1 - New 2 - Change OMFE - Layout sets for Purchase Order o Attach the new message type to the new layout sets M/36 - Maintain message detemination schema : Purchase Order OMQS - Assign schema to Purchase Order OMGF - Assign Output devices to Purchasing Groups MN05 - Assign default Message Type to Purchasing Groups

User Defaults for Purchase Order There are some fields which you can set as defaults for the buyer in transaction ME21. Transaction SU01 Input the user name and click Parameters PID Parameter value LIF - Vendor number BES - Purchase Order Number BSA - Order type EKG - Purchasing group EKO - Purchasing organization WRK - Plant LAG - Storage location MKL - Material group WAK - Promotion PO Release Strategy 4.6x The release code is a two-character ID allowing a person to release (clear, or approve) a requisition or an external purchasing document. The release codes is basically controlled via a system of authorizations (authorization objectM_EINK_FRG). Use SE12, structure CEKKO to check all the fields available for controlling the Purchase Order. e.g. If the total value for the Purchase Order exceeds 10,000, release strategy 01 is assigned to the Purchase Order. There is only one characteristic created in this example. For controlling the Purchase Order type, create characteristic for CEKKO-BSTYP and the value NB. CT04 - Create Characteristic e.g. NETVALUE Click Additional data Table name CEKKO Field name GNETW and press enter (for currency dependent field, you are prompt to enter the currency which the system then converts the currency of the Purchasing document into this currency)

In the Basic data (X refers to tick), X Mutliple values X Interval values In the Value data, in the Char. value column, type >10000 and press enter Save your data CL02 - Class Class - Create REL_PUR Class type - 032 Click Create Description - Release Procedure for Purchase Order In the Same Classification section, click Check with error In the Char. (characteristic) tab, type NETVALUE to assign your characteristics to the class OMGS - Define Release Procedure for Purchase Order Type Release Group - New entries Rel.group Rel. Object Class Description 02 REL_PUR Rel. Strategy for PO Release codes - New entries Grp Code 02 01 Release indicators Release indicators Release Description 0 Blocked 1 X Release Release Strategy Release group 02 Rel.strategy 01 Release codes 01 Release status 0 1 Classification Choose your check values

OMGSCK - Check Release Strategies (make sure there are no error messages) Once the Purchase Order is not release, buyers will not be able to print the Purchase Order. Goods Receipts will be shown with Message no. ME 390 - Purchasing document XXXXXXX not yet released. In 4.6c, Purchase Order with Release Strategy have a tabs at the end of the Header. This allowed the buyers to check the release status of the Purchase Order. The person with the release authorization have to use ME28 to release the Purchase Order. Prompt the last Purchase Order Price for the Material If you want the system to take the price from the last Purchase Order, then do not maintain the conditions in the info record because it has precedence over the last PO. This means that the netprice field in the info record should be left blank. In the case when you have already maintained the conditions in the info record (or netprice), try to delete them or make them invalid by changing the validity date. Even though no price was maintained, the info record will still keep track of the Order price history. To check the Order price history, go into the material info record and click Environment -> Order price history Adopt Purchase Order Header Text To default the Header Text into the Purchase Order Step 1 :- Maintain text in Vendor Master MK02 - Change Vendor Choose Extras -> Texts - Input the text in Purchasing memo

Step 2 :- Link Text types to Header text in Purchase Order OMFV - Define rules for copying (adoption of) text Choose Header Text Choose Goto -> Linkage: text types -> To vendor Filled in the field No. (e.g. 01 - Header Text), next tick whether you want the text to be adopted or fordisplayed only Choose Update to save

Create a new Purchase Order Document Type 4.6x

If you have more than one company code, you might want to define a new document type and number range to differentiate between the two company. Define a new number range not in used OMH6 - Number Ranges for Purchasing Documents Copy the NB - Standard PO to e.g. ZB OMEC - Define Document types Maintain : Text for Document Header/Item Text for Document Supplement OMF6 - Messages Header Texts Send Purchase Order via Output Determination Read note 191470 - Purchase order as an e-mail From release 4.5, you can send your purchase order via output determination. This note have indicate all the requirement and settings necessary to send purchase order via the output determination once your SAP have been connected to an External Mail System. Send Purchase Order with Microsoft Outlook This is how it work: First you send the text converted Purchase Order to your SAPoffice o Sample ABAP program for sending mail to your SAPoffice Then from Microsoft Outlook, you can send it out externally to your Vendor

Install the SAP setup program on the SAP Presentation CD-ROM under \GUI\WINDOWS\WIN32 Execute the SAPsetup program and choose the Desktop Interfaces. Then choose the SAP MAPI Service Provider (select Change Options to display the selection) Once the SAP MAPI is installed. You can create your logon profile for SAPoffice. Go into your Control Panel of your windows. Select the Mail option from the Control Panel to call the MAPI profile manager. Choose Add to call up the new logon profile setup wizard Select Add from the Services and select the SAP MAPI Service Provider Type in the required R/3 information (client, sap user name, password) The supplied PST file is sapwrk.pst Now, logon to your Microsoft Outlook and see whether you can access all your SAPoffice folders. If you send the file using SP01 -> System -> List -> Send, the file will have the extension ALI. Use the Windows Explorer to default open with the Windows Notepad. Sending mail directly from SAP via Microsoft Exchange If you want to send your mail directly via Microsoft Exchange, you have to install the SAP Exchange Connector Software on your Microsoft Exchange Server.

The setup program SETUP.EXE is located on the R/3 Presentation CD in the directory :\GUI\WINDOWS\WIN32\SXC. Then you have to setup : SM59 - The RFC destination SCOT - SAPconnect

Refer to the Unix SAP Internet Mail Gateway installation steps.

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Other tips Transaction CL24 is particularly important if you do modification on release strategies. Especially if you delete some in OMGQ: they are not completely deleted until you delete them also in CL24. This can cause some seriously strange behavior on the system (and sometimes on the consultants and users). Tip by kuentz@alum.mit.edu Materials Management Tables

EINA EINE MAKT MARA MARC MARD MAST

Purchasing Info Record- General Data Purchasing Info Record- Purchasing Organization Data Material Descriptions General Material Data Plant Data for Material Storage Location Data for Material Material to BOM Link

MBEW MKPF MSEG MVER MVKE RKPF T023 T024 T156 T157H MOFF

Material Valuation Header- Material Document Document Segment- Material Material Consumption Sales Data for materials Document Header- Reservation Mat. groups Purchasing Groups Movement Type Help Texts for Movement Types Lists what views have not been created

Purchasing Tables

A501 EBAN EBKN EKAB EKBE EKET EKKN EKKO EKPO

Plant/Material Purchase Requisition Purchase Requisition Account Assignment Release Documentation History per Purchasing Document Scheduling Agreement Schedule Lines Account Assignment in Purchasing Document Purchasing Document Header Purchasing Document Item

IKPF ISEG LFA1 LFB1 NRIV RESB T161T

Header- Physical Inventory Document Physical Inventory Document Items Vendor Master (General section) Vendor Master (Company Code) Number range intervals Reservation/dependent requirements Texts for Purchasing Document Types

Quicklinks SAP Materials Management (MM) Table of Contents Consumption based planning Invoice verification Material Master

MM forum

Purchasing Vendor Evaluation Warehouse

Workflow Q: We could create two Purchase Orders for full amount & quantity out of one Purchase Requisition. two goods receipts and invoice receipts on their respective POs. How can We avoid this kind of double transactions? A: For PO 's: Define buyers' functional authorizations in the customizing for purchasing, there you can unmark PO w/o reference allowed. Buyer's functional authorization , say 'abc' can be created using transaction code OMET. Assign this 'abc' to a particular user by using parameter ID "EFB" (trans su52). For GR and IR: Make the warning message as an error in customizing of messages under Inventory Management or Invoice Verification, respectively. For IR: Mark the indicator in the vendor master for checking of double invoices. Q: Is there a transaction or Report available to see the scrapped quantity of a particular material where goods issue is done using movement type 551? A: If you want to manage the inventory of Scrap, create another material ID for scrap and receive as byproduct. When you issue goods against Movement type 551, the material is removed from inventory by writing it off the books. Q: We want to run multi-plant planning for 3 plants A, B and C , where the requirements of plant A and B are transferred to Plant C. Plant C is expected to consolidate the requirement and convert these requirements into requisitions and then into POs. When we do a planning at Plant C, we are unable to see the requirements for plant A and plant B. We are using the special procurement key 40 for all the materials being planned. Can we do multi plant planning at plant level as well as Material level? A: The special procurement key is defined for the Planning plant and does not contain supplying plant. This key may be copied to create new key. Then enter the supplying plant in it. Use this key in material master. Now all the requirements of plant A and B will be called in planning plant C. Q: We are doing goods receipt with PO . How can we find whether there is any USER EXIT available which is triggered before the document is saved? A: The User exit in your case could be MB_CF001 and use transaction SMOD to look for user exits Q: In MM pricing schema, there are a list of selection from A to M and 1 to 8. How can we make use of the condition sub-total field ? A: Subtotal field on Pricing schema are useful in number of cases. # For Ex: 1 is Carry over value to KOMP-KZWI1. # 7 is used for deciding on the basis for which to calculate Rebate subsequent settlement.

# S is used for the final net inclusive, cash discount, rebates and any other conditions including statistical # For reporting in LIS # Used in the layout for printing. Q: There are some complaints that though the data is correct in User Info (USR03) , Purchase order is beingprintedwith wrong information . For Example: telephone Number. Where can I find correct Purchase group Information? A: Purchase group information is in table T024. Q: What are the tables generally used for MM Queries ? A: Some tables are listed below . However a host of others can be seen using Technical help after activating the query Purchasing Tables Purchase Requisitions Purchase Order Material Master Description Material master Material master - segment C Material to BOM Link Material Valuation BOM Tables BOM Header BOM item BOM Sub-item Purchase Group information MRP Tables MRP Header MRP Table CEBAN EKPO MAKT MARA MARC MAST MBEW STKO STPO STPU T024 MDKP MDTB

Q: What are the typical transaction codes for IM & PO? A: Transaction codes can be checked using menu path System->Service->Status. IM transaction codes start with MBxx. PO transaction codes start with Mexx. Q: During a good issue for a inventory product (HIBE), we assign by the automatic account assignment a GL account in relation to the valuation class of the product. However we would like to change this GL account automatically depending of the cost center requested the product for consumption. How can we do it? A: Try OKB9 where you can find the cost center account assignment table. However this GL account becomes defaulted for all the products used by the cost center. Note that GBB/VBR process key governs the credit posting for cost center issues in Automatic Account Assignment (AAA) . If you want change Account assignment for exception materials , try the following options: 1.For all exception materials define a new valuation class and setup all inventory posting accounts for this exception valuation class. Here the AAA automatically picks up the G/L a/c. 2.In the inventory screen allow the user to enter G/L a/c manually . Configure the IMG in inventory so

that user account overrides the AAA determined account 3. Define a new movement type by copying 201 to say 901. Then in Valuation IMG define a transaction key for 901 under account grouping for movement. types. Define G/L accounts for this new transaction key. For exception issues users have to use this new movement type. Q: We have specified in MRP for requisitions to be created. The document type of the requisitions created is alwaysthe type NB. How can we change the document type created? A: Refer transaction 'OMH5'. Define the document type required that you want in ME51. Q: We have created a workflow for the purchase requisition approval process . When the event (BUS2009, RELEASESTEPCREATED) is triggered to kick off WF , the following error message is appearing Work item XXXXXX: Linkage to object BUS2009 event REJECTED cannot be written. Diagnosis: The instance linkage between the required event and the specified work item cannot be entered in the type linkage table of the event manager. The reason is either a database error or an error when generating internal linkage numbers. What to do: Check the number range object 'SWE_EVTID' How can this be fixed? A: 1. Must update the number range for events object SWE_EVTID with transaction SNRO. Ex: SWE_EVTID: 01 000000000001 999999999999. 2. SWE2, double click on BUS2009 entries, check GLOBAL field, ENABLE field will be updated 3. Error when executing the Workflow. Transaction code SWLE not defined. Apply OSS note 43986 to fix. Q: How can we make a Taxcode as default on purchase order item detail screen ? A1: Use condition type NAVS with access sequence 0003 to default the taxcode in the purchase order item using conditions. A2: Go to IMG. Materials Management -> Purchasing -> Purchasing order processing ->define screen layout at document level. Search for the transaction ME21.Double click on ME21. Then search for TaxCode. It is advisable to configure also the info record. The tax code should be a required entry, and whatever you specify here will be the default value in the Purchase order. Materials Management -> Purchasing -> Purchasing info record -> define screen layout. When you get here you search for the transaction ME12 ,double click here; search for Input VAT indicator. Q: We have defined EA (each) as 0 decimal place in configuration. But transaction ME2L shows this field with three decimal places. How can I change to actual number of decimal places? A: The quantity (MENGE) in that report must have been set for 3 decimal places. Table EKPO may have to be corrected accordingly. Q: We have created a new movement type and assigned to a schedule line. When goods issue is posted, message-movement type zzz is not allowed for customer goods movement? Why? A: Use transaction code OMJJ and check the "Allowed Transactions" for customizing movement types. Q: Is it possible to generate packing list for goods issued in MM? A: SD & Ware House management have the functionality of picking/Packing lists.

Purchasing
Q: How can we track requisitions that have the deletion indicator set? Can we track the date in which the deletion indicator was set? A: You can refer the change document tables cdpos and cdhdr. You can also refer Transaction ME53 under menu path goto-statistics-changes, where the complete audit trails of changes, including deletion are stored. Q: Is it possible to generate Purchase requisition (PR) with reference to Scheduling Agreement? A: PR can be created with reference to another PR and can not be created referencing a PO or

Scheduling agreements. PO & Scheduling are created and controlled by purchasing organizations. PR can be created by even end users. For creating PR with reference to another PR, follow the menu path: Purchasing->Requisition->Create. Requisition->Copy reference and enter. However requirement can be generated with reference to Scheduling agreement when MRP is run. For this to happen, source list has to be maintained for that item-vendor combination and the MRP shall be properly set. Q: Where can I locate the latest Purchase Order price and the latest purchase order number for a material? A: Logistics-Material Management-Purchasing-Master data-Info record-List display-Order Price History Q: Automatic generation of PO is by using 'Automatic Via Purchase Requisition' option in purchasingRequisition-Follow on Functions- Create PO. However PO can not be created automatically after MRP run. Is there a provision in SAP to release Purchase Orders automatically after MRP run? A: Tick the automatic PO and Source List fields in purchase view of the material master for the vendors on whom you would like to release PO automatically. Create a purchase info record. Create source list. In the last column in the details screen of the source list check the field relevant for MRP set the correct parameters for running MRP. ButPOcan not be created automatically after MRP run. The automatic PO creation flag enables you to run a batch job that will convert all selected Purchase Requisitions to be converted Purchase Orders in the background. You may consider scheduling agreements if you want MRP to kick out Purchase Orders. Set the flag in the source list for the scheduling agreement to "2" enabling MRP to kick out delivery schedules for future requirements. If you want to fix the schedule within a certain period you have two options. 1. Using firm zone - firms all orders within this period . Refer additional data screen of the scheduling agreement at the vendor material level. 2. Planning time - all new orders outside of the planning time fence - refer MRP 1 view of the material master Q: I would like Convert MRP generated 100 PRs into 100 POs automatically. Not one by one manually. Is it possible? A: Use transaction ME59 Q: How can I print an Un-invoiced Receipts Report which shows Purchase Orders for which goods are received , but not yet invoiced ? We require this report with sub-totals and tied to Un-invoiced Receipts G/L Account A: Report RM07MSAL analyses GR/IR balances according to goods received but not invoiced and invoices received where good have not been fully delivered. Q: How can I calculate the net price of an inforecord for a given date? A: Run price simulation in the LIS-Purchasing on the Vendor-info record and Specify the required date. (Transaction code is : MEIL) Q: Can we release a Purchase Order with price equals zero? ( like in SD- free of charge sales Order) A: Create the PO with IR field un-ticked in Item Detail screen and change the line item price to 0. Q: The net price is calculated by summing up the gross price condition type and subtracting /adding all discount/surcharge type condition types respectively. Any condition type which is not marked as statistical will be considered for net price calculation. We have a surcharge that is not marked as statistical and should be included in the net price but excluded in the taxation base value. Can I have a procedure where the taxes are calculated on the net price calculated till the condition type NAVS and

then have this additional surcharge type? A: Create Pricing Schema with all condition not marked in Statistical column if you need all condition Record to be calculated. For Example : Level CondTy Description From To

100 PB00 Gross Price 200 RA01 Discount % on Gross 300 ZMUP Mark Up (value) 400 Base Value for Tax 100 300 500 ZDIS Disc. Excluded Tax 600 Net Amount 700 MST Tax 400 400 800 Net Amount With this Schema: - Net Amount will be calculated from PB00, RA01, ZMUP, ZDIS. - Tax will be calculated from PB00, RA01, ZMUP. Total amount will be calculated from net amount and Tax. So, ZDIS will included in Net Amount and excluded for Tax. Q: Can we change the name of the Vendor in a PO released on another Vendor? A: NO. You may create another PO on the vendor required by referencing any PO . Q: We want to return unused material procured from a vendor and update stock or expense Account. How to do this effectively? A: 1. Use movement type - 122 to reverse receipt and reopen purchase order. This can be done if you can identify thePO against which the material was received. And also credit shall be same as PO Price 2. Special movement type has to be setup if the PO is not known. The price may have to be negotiated with vendor. Q: How do I define a new currency ? How can i set number of decimal places more than two? A: Define a new currency in Customizing with transaction OY03 If you change the current currency all of your accounting documents will be re-evaluated by R3 and this could cause adverse affects to your financials. Use transaction OY04 to assign number of digits to new currency OBBS to define conversion factors for currency conversion OB08 to enter exchange rates XK02 to assign new currency to Vendor Master ME11 to create a Purchase Info record Create MM documents with the new extended price. However you notice that accounting documents will still reflect the 2 digit price and rounded to the nearest 1/100th. Q: Our supplier delivers his product for an Auction. We sell it in auction and pay the supplier. What is the best way to handle this? A: You can try consignment process. In this process, Vendor holds the goods until they are sold. The price to the supplier can be reset when the goods are sold in settle consignment liabilities. Q: How can I open a previous MM period? A: Transaction - MMPV Menu path - Logistics->Materials Management->MaterialMaster->Other-> Close Period Q: We can make a particular indicator mandatory. Can I have a defaulted value for the indicator while creating Material master that can be changed later in MM02? A: Try using transaction variant, transaction code SHDO. And then SE93. In SE93 choose the option of

variant transaction Q: How can I generate a report of cancelled PO ? A1: Use a Query with table EKKO whose field LOEKZ is the deletion indicator. A2: Go to the initial screen of purchasing. Then go to PURCHASING -> LIST DISPLAYS -> BY PO NUMBER -> EDIT -> DYNAMIC SELECTION. This allows you to select certain fields from the EKKO table and EKPO table. Deletion indicator can also be seen here. Use 'dynamic selections' to determine your selection criteria and run the report. A3: You can also do this via the IMG Go to Transaction OMEM or Menu path - MM -> Purchasing -> Reporting -> Maintain Purchasing Lists Click on Scope of List Create New entry. Check on Change Documents field. Name the new Scope with relevant name. This will now appear in Scope of List field in all Purchasing List Display screens. The output will show the details of the changes like date and time of change, old value, new value etc. Q: How can we detect a change in a Purchase Order? A: For Header level changes: Go to Header -> Statistics -> Changes For Item level changes: Go To Item-> Statistics -> Changes Q: We want to pop-up a screen to show the total value of PO before saving the PO so that user can decide whether to save the PO or discard it. What is the best way ? A: Try using EXIT_SAPLEINS_001. It is entered during the saving operation of a PO . You can review the PO , present a popup dialog using one of the POPUP_* functions enabling the user to decide either to save or abort the PO . Q: PO item text is being adopted from the Material master. The text has got adopted status and is not stored in the text ID tables STXH and STXL. Hence print program is not able to print these texts. How can we solve this? A: Purchase order texts can be adopted from Info record or material master. All the texts finally gets stored in table STXH with different text application objects. Incase of PO header text it is EKKO and PO Item text it is EKPO. Even if the texts are adopted from either of these, there is a possibility that it can be altered at PO level. Here it will get stored with object EKKO or EKPO. There is no need to store this at PO level if there is no change made to the text at PO level,. Try these: Check for texts in EKKO or EKPO ( depending on header or item level) If no text gets returned back check in object EINA for info record or MATERIAL for material master long text.( table is same i.e. STXH) Q: While creating a purchase order we can see that there is the "Info rec. update" in the box item detail screen. How can we change the default setting for this box? A: In MM Purchasing configuration (use Transaction code: OMFI), you can assign the default value of info records update for buyers then assign it through parameter ID EVO (check the configuration documentation)

Vendor Evaluation
Q: I want to have multiple addresses of a vendor - for ex: mailing, shipping, payment remittance, several billing addresses, etc. Suppose we have 25 addresses for one company, what is the best way without creating 25 separate companies and their addresses? A: You can solve this problem by using Partner functions. Using Transaction WOLP, Partner roles and partner schemas at vendor level and purchasing Document level can be defined. Create as many vendor numbers as required (say 25 -in this case) and assigning to the respective partner roles. Q: The source list is created for a material ie. source list required is marked. When a PO is created a different vendor can still be selected and even if 'fix' indicator in source list is marked, system only shows warning msg. How can we fix a purchase order to only a fixed vendor for a material ? A1: Try changing the warning message into an error message. Note the message number. Then use menu OLME -> Environment-> system message. A2: Tick the indicator "Source List" in the material master (purchasing view) By ticking this, the procurement would be only possible from sources specified in the source list. You may also think of making the field mandatory in the material master.

Q: We want the Vendor code as 'abc1234' where first 3 characters are alpha and the last four digits are digits serial numbers. What is the solution? A: Use an user exit. With this user exit, you can check but can not force the user to enter the value correctly. Q: We want to set up a Preferred Vendor list to enable users to determine the Vendor to be called for the material required while raising the Requisition. What is the best way? A: Use Transaction ME01 to Maintain Source List. At the preferred vendor, click the Fix check box. By this preferred vendor is automatically assigned whenever 'Follow on function' is called for your PR (Create PO). Q: What is the SAP standard way for deleting all the vendors centrally from the system? A: 1. Mark vendors for deletion: XK062. 2. Run SAPF047 which creates an entry in an internal SAP table which is used later 3. Run SAPF058. Check "General Master record" and "MM Data" boxes on, "Test Run " off. Enter Purchase Organizations. 4. Run SAPF058. Check "General Master record" and "FI Data" boxes on, "Test Run " off. Enter Purchase Organizations. ABAP programmer can create an ABAP program to do it. Back to top Inventory Management Q: How can we create one inventory doc with all your materials to count instead of generating one doc for each material? A1: You can carry out transaction MI01 - by referencing your plant & storage location. You can then enter as many inventory materials as you want. A2: Set maximum number of items to say 50 using Transaction MICN. The same can be preset using transaction OMCN. Q: How is GR/IR account related to Inventory? A: If you are involved with inventory, then you need the GR/IR account (Inventory Account) when the IR is posted. If you are not involved about inventory, then the system does not need the GR/IR account when the IR is posted, the system needs a G/L instead of the GR/IR account. Q: We tried RMCB0300 to find out logical value for stock item by date. But after re-valuation, stock value is supported by month instead of date. How can we find the logical value for stock item by date? A: Use Transaction MC49 Menu path : 1. Information systems -> Logistics -> Inventory management->Material -> Document Evaluations -> Stock value -> Mean inventory or 2. Logistics -> Logistics controlling -> Inventory Controlling Environment -> Document evaluations -> Stock value -> Mean Stock Value. Q: How can we transfer stock from one vendor to another vendor? A: DO 542 and then 541 to the new vendor.

Invoice verification
Q: How can I cancel a posted invoice? The error message 'BSEG-GSBER is not an input field' is appearing. EvenOSSnote -94932 did not help. A: The error is due to suppression of Business area field in the field status group. Due to this, while reversing the document, the system finds this field is suppressed and hence does not proceed further. Locate the field status group for the recco account entered in the vendor master and the relevant field status variant. In IMG, go to FI Global settings-Documents- Line items-Control-Maintain field status variant. Here for the relevant field status variant and the field status group you may find the business area field has been suppressed.

Ware House
Q: A storage location from different plant can be assigned to the warehouse of any Plant. But different

storage location within the same plant cannot be assigned to the same warehouse number. Why ? A: Different storage locations from different plants can be assigned to the same warehouse. But different storage locations within the same plant can not be assigned to the same warehouse number. These storage locations may be defined as storage types or storage sections. Q: We are using only fixed bins and do not want to use automatic bin creation nor any strategy for removing/loading goods to the storage? In what way Ware Housing helps me? A: You may go for Ware House module if, you have materials in more than one bin you manage several different types of storage (high rack, block ...)you need a very flexible control for printouts

Consumption Based Planning

Q: We have a lot size procedure here which is creating more order proposals. How do you set the limit value formaximum number of MRP order proposals per date in IMG? A: Under customization, play around with materials management/consumption based planning/maintain all plants Q: What is the difference between "planned consumption" and "Unplanned consumption"? Can safety stock calculation be done on either of these? A: While customizing movement types (OMJJ) it is defined as to which set of consumption values gets posted during the material movement. For some it may always be the total consumption and for some it is always the unplanned one and for some it is dependent on whether the issues were done with reference to a reservation ie., a planned consumption. The way these consumption values are taken into account in MRP is defined in the customizing of MRP types. For Reorder point planning (VM) the total consumption is used to calculate the safety stock and the reorder point. For Forecast based planning (VV) the total consumption is used to build the forecast which will be used to compile the order proposals. For Deterministic MRP (PD) the unplanned consumption is used to calculate the forecast which in turn is added to the actual demand. Q: We are trying to use reservations to block our existing un-restricted plant stock against a Sales Order Line Item. But the reservation is included in the Planning file when MRP is run.. We want to disable the reservation in MRP. How can I do this? A: Use transaction OPPI. Menu path : Customizing->Production->MRP->Planning->MRP Calculations->Stock->Define Availability Check "block Stock" Q: We do not want to convert Planned orders to requisitions in our MRP run and keep some materials in the step of planned orders. Can we do this? A: Check the indicator in transaction 'OPPR'. Assign the indicator specifying planned orders only.

Material Master
Q: How can I extend all material to a new plant? A: The SAP program - RMDATIND is used to create /update material master record. Q: How can we delete materials permanently from Material master? A: Use transaction MM70 - Material Master->Other->Reorganization->Material->Choose. Build variant with selection range of material master records to be selected for deletion and maintain run parameters. Execute. Use transaction MM71 - Material Master-> other-> Reorganization->Material->Reorganization Build a second variant Maintain run parameters and execute. It is also important to remove the records manually from info record, POs, PRs, reservation etc for successful deletion of the material. Q: SAP only provides moving average value for current, previous period, and previous year. SAP does not

provide transactions/reports that will provide moving average value for a given date. How can I report moving average price for material number 10000000 at plant 0001 on July 4, 1998 . A: Try any of these solutions: 1. Change the updating level of the structure (S031) to "daily". In LIS the total value and the total stock are available. Divide value by the stock. It is possible to calculate this dynamically when the analysis is run and to display the result. 2. Create your own structure in LIS and populate it by copying the Moving Average Price from the material master every time there is a transaction. You will have data on those days when there was a transaction. Q: We have defined all the variables for the materials. However, when I attempt to use Material Matchcode object MAT1, I get the response "No possible entries found". Why? A: Matchcode i.d. "B", "Material by bill of material" has a selection condition for field STLNR NE ' '. STLNR is the BOM number associated with a material in table MAST. Hence the message - "no possible entries..." pops up if there are no bills of materials associated with your material numbers. You get the matchcodes as long as the material referred by you has BOM number associated with it. Q: The matchcode object selection is defaulted to matctcode ID "B". Iwould like to change to M "Material by Description" What is the solution? A: Press the pull down arrow on the material number field and matchcode "B" is displayed, press F5 double-click matchcode i.d. "M", then press F6 . This will set matchcode "M" as the default. Q: We have one material master : X and the unit of measure is 'pcs' and two serial number : A,B For this material we make two Pos First PO calls material X , 1 pcs price 100 (will use serial number A) Second PO calls material X , 1 pcs price 250 (will use serial number B) Goods Receipt is done and by filling serial number for the fist PO with A and the second PO with B. We want to transfer material X serial number A to another plant and want the valuation of this material as 100. How we can do it ? A: Use "split valuation". Stocks may be received into separate storage locations. Transfer stocks may be done from a storage location/plant to another storage location/plant. Q: We want to change the calculation of Moving Average Price. We know that the same is in MBEWVERPR and two transactions to consider - MRHR, MB01. Is there a transaction to change MAV or all the places it is needed? A: Any Goods receipt or issue (in case of split valuated material) changes Moving Average price depending upon the valuation type which is used when posting the goods issue. You have to go through all the transactions involving those! For Example: Material X is using split valuation by origin: Malaysia : MAV 60 USD - total stock 100 units India: MAV 50 USD - total stock 200 units Total stock 300 units MAV 53.33 Here , goods issues will also affect the global MAV, despite not changing MAV from origin country. Q: What is the use of configurable material.? A: Configurable material is useful if you have a large number of combination of parts that go into a product. It means different permutations and combinations of the parts for same material. If you maintain a unique material code for each combination , you require a large number of material numbers. KMAT may be used in such a case where you maintain just one generic product code. A super BOM is maintained for such a material consisting of all possible alternatives. A routing is also maintained consisting of all possible operations that could be used. Typically configurable material is used in Made To Order (MTO) environment. However frequently ordered configurations may be planned with a material variant which needs to have a material master record. Thus Material variants may have stock and value. Depending upon characteristic values chosen at sales order entry Sales Order BOM is created. Routing operations are also chosen depending upon which BOM components are assigned to them. Q: Will Source List automatically appear in Material Master as default if maintained at plant level using OME5?

A1: If you have maintained source list requirement in OME5 and have not maintained the source list for the material ,Po can not be released. You are required to maintain source list for all materials in the plant where the indicator is set if you maintain source list at plant level. Else you can make use of info record to do so automatically. Q: We have One company with a plant and another company with a sales organization. Which is better option between these - PO or Stock Transfer Order ? A: Cross company Stock Transport Orders can be done. # Configure using transaction OMGN. # Depending upon the sending and receiving plants, maintain sales organization and customer data in customizing. # Maintain the supplying plant as a vendor and attach the plant to the vendor in the Vendor Master. # Material type has to be HALB or HAWA. # Ensure that the company with sales Organization has a plant to take care of stocking. # The PO used is NB and not Stock Transfer PO. Configure SD for inter-company billing to enable picking up the pricing procedure for billing. # Carry Out delivery through process delivery due list and billing through process billing due list. Q: We can make field mandatory. We want to make a default value to a Particular field in the Material Master. Say, We want that the period indicator in the MRP2 view as "P". What is the best way? A: Use transaction variant. Transaction SHD0 and then Transaction SE93.

Workflow
Q: The following is set up for workflow: 1. Workflow organization Structure with 2 positions is created and assigned a person to both positions 2. Assign tasks to agent TS 00007986 Requisition release - TO JOBS TS 00008014 Purchase requisition release refused - GENERAL TS 00008018 Requisition released - GENERAL TS 00008348 Requisition release reset - GENERAL WS 00000038 Workflow for purchase requisition release - TO JOBS 3.Activate event linkage WS 00000038 Workflow for purchase requisition release WE BUS2009 RELEASESTEPCREATE Purchase requisition Release step create is activated 4.Activated release codes for workflow [1= Role resolution with group, code, and plant (T16FW)] 5.Assigned release codes to agent (JOBS created in 1) The following error appears "Work item 60772: Linkage to object BUS2009 event REJECTED cannot be written ". A: Use transaction SWE2. Make sure "object BUS2009 event REJECTED" is enabled. Plant 0001 is the SAP default. OX14 - Define Valuation Area (Tick one only- Once your system go live, no more changes) Most company take the SAP recommended choice - Value Material Stock at Plant level Value Material Stock at Plant or Company Level o o o If you valuate material stocks at plant level, the plant is the valuation area. If you valuate material stocks at company code level, the company code is the valuation area. The decision you make applies to the whole client.

OX10 - Create / Change / View Plants OVXB - Create / Change / View Division OX18 - Assign Plant to company code e.g. 0001 - 0001 - All Plants Px1 - Plant Px1 Px2 - Plant Px2 OX19 - Assignment of company code to the Controlling Area OB38 - Assign company code to Credit Control Area OMJ7 - Assign business area to Plant/Valuation area and division e.g. Plant Px1 - Business Area Bx1 Bx2 Assign Valuation area to the Business Area .e.g. Valuation area Vx1 - Business Area Bx1 Business Area Bx2 OMS0 - Assign Factory Calendar to the Plant and Business Area The plant plays an important role in the following areas: Material Valuation - If the valuation level is the plant, the material stocks are valuated at plant level. Each plant can have its own material prices and account determination. Inventory Management - The material stocks are managed within a plant. MRP - Material requirements are planned for each plant. Each plant has its own MRP data. Analyses for materials planning can be made across plants. Production - Each plant having they own production/planning. Costing - In costing, valuation prices are defined only within a plant. Plant Maintenance - If a plant performs plant maintenance planning tasks, it is defined as a maintenance planning plant. A maintenance planning plant can also carry out planning tasks for other plants (maintenance plants).

If you want to use the application PP (production planning) or product costing and job-order costing, you must set valuation at plant level. The valuation level that you choose affects the maintenance of material master records the G/L accounts in which material stocks are managed the G/L accounts to which transactions are posted in Materials Management

Effect on the maintenance of material master records: Depending on the valuation level chosen, you maintain accounting data in the material master record for each plant or for each company code you define a valuation price for the material in each plant or in each company code

Effect on G/L accounts: If material stocks are valuated at company code level, all plant stocks of a material are managed in a joint stock account for each company code. If material stocks are valuated at plant level, you can manage the material stocks for each plant in different accounts. For each plant, you can define a separate determination. If several plants are to use account determination, you can group these plants in "Valuation and Account Assignment" Customizing. Material Master - Introduction The material master is the starting point for the rest of the modules. What Material Types are there? The material types that you use are configured in Customizing for the Material Master under Logistics Master Data : Material Master -> Material -> Control data -> Define material type attributes. The following list shows you the material types contained, for example, in the standard SAP R/3 System, and what their different roles are:

DIEN (services) Services are procured externally and cannot be stored. A material master record of this material type can always contain purchasing data. FERT (finished products) Finished products are produced by the company itself. Since they cannot be ordered by Purchasing, a material master record of this material type does not contain purchasing data. FHMI (production resources/tools) Production resources/tools are procured externally and used in the manufacture of products. A material master record of this material type can contain purchasing data, but no sales data. It is managed on a quantity basis. Examples of production resources/tools are apparatus, equipment, and measuring and testing devices. HALB (semifinished products) Semifinished products can be procured externally (sub-contracting) as well as manufactured in-house. They are then processed by the company. A material master record of this material type can contain both purchasing and work scheduling data. HAWA (trading goods) Trading goods are always procured externally and then sold. A material master record of this material type can contain purchasing and sales data. HIBE (operating supplies) Operating supplies are procured externally and required for the manufacture of other products. A material master record of this material type can contain purchasing data but no sales data.

NLAG (non-stock material) Non-stock material is material that is not held in stock because it is consumed immediately. (Office supplies such as stationary. You need to create purchase order and accounting document for payment but the stock balance is always zero as it is issued out immediately to the various department.) ROH (raw materials) Raw materials are always procured externally and then processed. Since raw materials cannot be sold, a material master record of this material type contains no sales data. UNBW (non-valuated materials) Non-valuated materials are managed on a quantity basis, but not by value. VERP (packaging materials) Packaging materials are used to transport goods and come with the goods free of charge. A material master record of this material type is managed both on a quantity basis and by value. WETT (competitive products) Competitive products have their own material master records created from the Basic Data view. The competitor's number, which is stored in the material master record, assigns the material to a particular competitor.
Maintain the Material Type OMS2 - Material Type Maintenance - Create/Change/Display Steps: transaction OMS2 click Change key in the Material Type you want to change e.g. FERT then hit enter

The Views belows allows you to choose the Views for each Material Type. (Press the Page up/Page Down keys to scroll the views) If you tried to change from FERT to HAWA in 4.6x, you will receive an error message :The material type cannot be changed. This is not allowed if only external procurement is defined for the new material type, or if the new material type has a different account category reference than the old material type. To overcome it, goto OMS2 and change the HAWA material type. In the Internal/external purchase orders sections: Original Changes Ext. purchase orders 2 1 Int. purchase orders 0 1 Screens in Material Master MM01 - Create, MM02 - Change, MM03 - Display and MM06 - Flag for deletion. MM04 - Display the changes done to the material master. MMAM - Change the Material Type. for e.g. from FERT to HALB

Configure the Material Master Screen MM01 / MM02 / MM03 OMSR - Assign the field to the field group OMS9 - Maintain the data screen field Unit of Measure In the material master, there is a Units of measure button for users to store in the different conversion rate. This sample program (ZUNT)extract the data from the unit of measure conversion table. In the Material Master the moving average price are affected by: Goods Receipt for Purchase Orders Transfer from Plant to Plant Invoice Receipt Settlement Price Change

Common configuration changes define new material group (OMSF) define new valuation class (OMSK) and automatic posting (OBYC) define new material account assignment group (transaction OVK5) and Customer/Material/Account keys (transaction VKOA)

Block materials from inventory posting After blocking, when the user do a inventory posting, they will get this error message :E: Material xxxxx has status Blocked for procmnt/whse

To activate the blocking :Goto transaction MM02 - Purchasing View Type in 01 at the MM/PP status field and save it Create Delivery Log - Material xxx is blocked During the Create Delivery (VL01), SAP prompt you a log that Material xxx is blocked. During the Sales Order Create/Change for that material, there might be some update termination that causes the locked of the material (Windows hanged or power failure). You can check using transaction SM12 - type an "*" at the User name field. Check whether the material is in the locked list. If it is in the locked list, asked the user to log out before you delete it from the locked list.

Maintain Storage Location MMSC - Collective entry of Storage Location for a material. Insert new or delete un-used Storage Location. Maintain whether the storage location was included or excluded from MRP run. Block Storage Location from further posting 1. You can block the storage location of a material without affecting the rest of the location using the same material. Create a Physical Inventory document for the storage location with transaction MI01 Select the Posting Block checkbox. This would prevent transactions from occuring until you either post or delete the physical inventory document. (There are no impact, unless you do a post difference for the physical inventory document.) 2. Another method is to rename the storage location name. Go to transaction OX09 Edit -> Copy as (copy the original storage location to a new name, replacing the first character e.g. ZXXX) Edit -> Delete (delete the original storage location) Do the reverse if you want back the original storage location. Accounting document number range for MM Transaction OMW9 Document Type - Double click on desire transaction code to check the document type for number range. (e.g. MR21 Document type - PR) Financial accounting document type - Assign the document type to a number range and account type. (e.g. PR - Account type allowed for posting will be MS) Double click on the document type PR. Assign an unique starting number range that was not used. e.g. 88 Choose the Account type for Material and G/L account (MS) The rest of the fields are optional (you can leave it as blank)

SAP definitions for account type A - Assets D - Customers K - Vendors M - Material S - G/L accounts

Number ranges for financial accounting document type - Assign the number range to the running number range. No. Year (till) From number To number Current number Ext (no tick internal or tick external) 88 9999 8800000000 8899999999 Track by SAP Blank Accounting document will be generated if there are stocks during price change, if you don't have any stocks, no accounting document will be generated as there are no inventory to revaluate for price differences. Valuation Class for Material Group In 4.6x and 4.5b, you can assign valuation class to Material Group. It is useful in the sense that user do not have to manually do an Account Assignments. For stock items, valuation class cannot be changed whenever the stock on hand is not zero. Valuation class are tied to a G/L account. A change of valuation class means a change of G/L account. In FI concept, you have to debit and credit to balance the G/L account. That is why your stock must be zero before the system allows you to changed the valuation class. If it is not zero, you have to either transfer it to another material or do a dummy issues. After changing the valuation class, do a reversal entries for the stocks which you have transfer out or you have done a dummy issues. IMG - Material Management -> Purchasing -> Material Master -> Entry aids for items without a Material Master G/L Accounts in MM Account Determination The program RM07C030 check all the G/L account define in your Material Master valuation class. Search is via Company code and Valuation area. Compare fields status for movement types against General Ledger Use SA38 then run RM07CUFA

Contributed by :- sapr3.tripod.com
Asriel Saporta Information Technology, SAP Consultant & Project Manager, Home: (559)432-3677, Fax: (603)2513097,Email: saporta@lycos.comor asaportas@yahoo.com SAP IMPLEMENTATION SINCE 1995 AREA OF

Twelve years experience in IS (Information Systems), specializing in SAP R/3

EXPERTIS E:

for eight years in SD (Sales and Distribution) STC, Sales Order Processing, Billing, and Customizing, MM (Materials Management) RTP, WM (Warehouse Management) with Radio Frequency guns (RF), Wireless Access Networks (WLANs - WiFi) and Logistics Execution/Transportation/Shipping, EH&S Module for Product Safety, Dangerous Goods and Occupational Health, QM (Quality Management), Production Planning (PP), APO, SAP and HAHT ECommerce Solutions, SAP's Customer Relationship Management (CRM) and B2B, Accelerated SAP Roadmap (ASAP). Expertise includes Wireless Networks (WLANs WiFi), SAP R/3 Enterprise Wide International implementations involving design, implementation, mapping of To-Be processes, documentation, configuration and instruction of SAP R/3 2.2, 3.0, 3.1, 4.0, 4.5, 4.6 and upgrading SAP R/3 Versions. Heavy experience in resolving integration issues among SAP R/3 MM-WM-SD-QM with Logistics Executions Transportation Planning, Execution, and Freight Cost management and payment. Also Hazardous materials, Vendor Managed Inventory (VMI), Consignment, Materials Requirements Planning (MRP) and Forecasting, Business Planning and APO. Experience includes archiving, modifying SAPSCRIPT Layout forms, Printing and Output Condition Types configuration using the SAP Condition Technique. Web site design and creation. Member of the E-Commerce Core Team since February 1999 and exclusive responsibility for Customer Relationship Management (CRM) and B2B. Web development experience, web site design, creation and deployment using design software and HTML language. Software knowledge MS FrontPage, HAHT IDE, FusionObject. Sites createdwww.leaseandsell.netfirms.com,www.evolutionary.netfirms.com,www.t erapiajesspa.netfirms.com. Experience using several implementation tools and aides like CATT, ASAP, Visio Business Process Modeler, ARIS Toolset Business Process Modeler, Internal SAP Business Process Modeler which is linked to ARIS, Internal SAP Documentation Management tools, Microsoft Project, Lotus Notes, Powerpoint, NetMeeting for Teleconferencing and presenting SAP Demos and Presentations remotely. Project Management experience includes Project Planning and Execution, Customer Relationship management and communication, Human resources management for Training schedule. Also created training curriculum, created training schedule and planned resources (human and technical resources) required to execute the training. Executed Training in every single project in which I have been.

INDUSTR Y

Chemical, Manufacturing, AFS, Food & Confectionary, Pharmaceutical, Automotive, Printing, Travel and Tourism, Telecommunications, Cosmetics and Personal Care, Industries.

EXPERIEN CE: RELEVANT CAREER ACHIEVEMENTS DATE: CLIENT: POSITION: October 2002 Present DAK Americas (Chemical Industry) RF SAPConsole implementation in Materials Management/ Warehouse Management/Sales & Distribution, LES/Quality Management/Production Planning with Dangerous Materials Handling.

RESPONSIBILITIES: DAK

Implementation of 4.6C RF SAPConsole Barcoding in Materials Management, Warehouse Management with Quality Management and Production Planning for this SAP project. Used the ASAP Methodology for the Blueprint creation, and Microsoft Project for planning the Tasks and assigning responsibilities. VISIO was used for laying out the Business processes in a graphical representation.
Conducted interviews with users and completed the Blueprint. Designed custom SAPConsole applications to the clients specifications, provided program specs to ABAP programmers and worked with ABAP programmers to develop, test and provide a fully functioning standard SAP and custom RF SAPConsole application. Analyzed, evaluated and proposed all hardware/software needed for the SAPConsole implementation. This included the Servers, the Telnet Software Server, the VT 220 Emulation software, the Wireless Access Points (WLANs) with the WiFi 802b/a communication protocol, the RF Handheld Guns. Implemented WEP Security for a safe Wireless Network. Implemented and configured the Wireless Access Points (WLANs) WiFi (802b/a protocol), the RF Handheld Guns, the Telnet Server, the VT220 Emulation software. Customized the Mobile Data Entry in SAP and all necessary parts within MM, SD, WM, PP, and QM to handle the SAPConsole Processes. The following SAPConsole Processes were implemented and configured: Outbound Deliveries (SD-IM-WM), Inbound Putaway from Production (PP-IM-WM-QM), Inbound Putaway from Purchase Order/Vendor (MM-IM-WM-QM), Inbound Putaway from Cancelled Deliveries (SD-IM-WM-QM), Inbound Putaways from Return Deliveries from Customers (SD-IM-WM-QM), Inventory Movements (IM-WM-QM), Stock Transfers between plants/storage locations/stock statuses of Unrestricted and Quality Status (IM-WMQM), Physical Inventory (MM-IM-WM-QM)

Also all related printouts were configured, (Labels,

Quality Certificates, Quality Notifications, Purchase Orders, RFQs, Contract Release Orders, Transfer Orders, Goods Issue/Goods Receipt Documents). Developed Training Documents on all above processes. Planned and Executed training classes of 80 users on all above processes. ASAP, Visio, MS Project, Lotus Notes were used for this 4.6 implementation. Led and managed a team of approximately 30 people dispersed among two plants in North America.
January 2002 September 2002 DATE: CLIENT: POSITION: RESPONSIBILITIES: Client: Du Pont Project owned: Accenture

DuPont (Chemical Industry) Materials Management/ Warehouse Management/Sales & Distribution, LES/Quality Management/Production Planning

Implementation of 4.6C Materials Management, Warehouse Management with Quality Management and Production Planning for this SAP project. Used the ASAP Methodology for the Blueprint creation, and Microsoft Project for planning the Tasks and assigning responsibilities. VISIO was used for laying out the Business processes in a graphical representation.
Conducted interviews with users and completed the Blueprint. Cooperated with ABAP programmers to develop the Master Data Load programs. Implemented Batch Management, Purchasing, Purchase Release Strategies, Warehouse Management (with Handling Units) /Inventory Management, Physical Inventory in IM and WM with Cycle Counting, Invoicing/Logistics Invoice Verification, Vandor Payment in Accounts Payable (AP), Automatic Account Assignment in FI, Vendor Evaluation,Materials Requirements Planning (MRP), Forecasting, Vendor Managed Inventory and Consignment. Pricing procedures in MM and SD were put in place especially for the Pricing Procedures related to the Stock Transport Orders. For the Purchase Release Strategies consulted and worked with the ABAP consultant to define and Workflow (WF) strategies.

Quality Management integrated with WM, MM and PP in defining Inspection Plans and determining the Material Flow between QM and the other modules. Implemented Classification in many forms and uses.

More specifically configured Classification for Release Strategies of Purchase Requisition, Purchase Orders and Contracts. Also configured it for Quality Management (QM), for Plant Maintainance (PM), for Batch Management. Integrated MM and PP for the business process definition and implementation of External Services procurement through the use of Process Orders and External Processing Subcontracting. Also, consulted on implementing MRP/APO/Forecasting for Raw Materials and MROs.
Procurement of Services using Service Masters and Service Contracts (Outline Agreements) were defined and implemented. Defined and Configured INTER and INTRA Company Stock Transfers with MRP/APO generated replenishing requirements. Heavy experience in resolving integration issues among SAP R/3 MM-WM-SD-QM with Logistics Execution, Shipping Execution, Freight Cost management and payment.

Trained users on all related processes which were implemented by me with classes of approximately 15 to 20 participants. Trained all the SMEs on a global basis located in USA, Mexico, The Netherlands,Belgium,Taiwan, China and Japan. Logistics Execution was used for all INTER and INTRA company Stock Transfers for the generation of all necessary shipping and billing documents. This functionality was also implemented in Eurpore (BeNeLux Countries) and worked with ABAPers for the accurate generation of the legally necessary European IntraStat reporting.
Determined and created BOMs for the External Services and Subcontracting needs.

Managed issues involving several Hazardous materials which had special Government regulations. In addition, consulted and implemented Batch Management and Automatic Batch Determination using Classification for QM, SD, MM, WM, and PP.

Also all related printouts were configured, (Quality Certificates, Quality Notifications, Purchase Orders, RFQs, Contract Release Orders, Transfer Orders, Goods Issue/Goods Receipt Documents).
ASAP, Visio, MS Project, Lotus Notes were used for this 4.6 implementation. Led and managed a team of approximately 30 people dispersed around the globe (North America, Europe and Asia Pacific). DATE: CLIENT: POSITION: September 2001 January 2002 Sulzer Metco (Manufacturing/Chemical) Warehouse Management/Materials Management/External Processing with Subcontracting in Production Planning (PP) with Dangerous Material Handling (EH&S).

RESPONSIBILITIES: Sulzer Metco

Full implementation of 4.6 Warehouse Management with Radio Frequency guns (RF) and Materials Management for this International SAP project. Implementation took place in USA while having to co-ordinate with European counterparts in Germany, Switzerland,France,UK, Italy, BeNeLux countries, Finland and Sweden. Used the ASAP Methodology and ASAP Software for the Blueprint creation, monitor and execution of the project. Used Microsoft Project for planning the Tasks and assigning responsibilities. VISIO was used for laying out the Business processes in a graphical representation.

Conducted interviews with users and completed the Blueprint. Mapped Vendor Master Data, between SAP system and the legacy BPCS system from SSA. Implemented the Hazardous materials functionality (EH&S). Co-operated with ABAP programmers to develop the Master Data Load programs and provided the specs for several interfaces needed with Non-SAP systems like the interface to the RF guns for the Warehouse Management.
Implemented Batch Management, Purchasing, Purchase Release Strategies with Classification, Warehouse Management/Inventory Management, Physical Inventory in IM and WM with Cycle Counting, Invoicing/LIV, Automatic Account Assignment, Vendor Evaluation,Materials Requirements Planning (MRP), Forecasting, Vendor Managed Inventory (VMI), Consignment, Subcontracting.

Heavy experience in resolving integration issues among SAP R/3 MM-WM-SD-QM with Logistics Execution, Shipping Execution, Freight Cost management and payment. Configurable (KMAT) material with Variant Configuration using Classification was utilized in certain Business Processes with Make to Stock and Make to Order processes in Production Planning (PP). In addition, consulted and implemented Batch Management and Automatic Batch Determination using Classification for MM, WM, SDand PP. Also all related printouts were configured, (Purchase Orders, RFQs, Contract Release Orders, Transfer Orders, Goods Issue/Goods Receipt Documents). Leading all modular testing and moduleintegration testing.
UserTraining was conducted for all the above processes. ASAP,

DATE: CLIENT: POSITION: RESPONSIBILITIES: Client: MKC Project owned: BRAXTON Consulting Formerly known as Dloitte Consulting

February 2001 September 2001 McCormick (Food Industry) Warehouse Management/Materials Management/Quality Management. Implementation of 4.6 Materials Management and Warehouse Management for this SAP project. Used the ASAP Methodology for the Blueprint creation, and Microsoft Project for planning the Tasks and assigning responsibilities. VISIO was used for laying out the Business processes in a graphical representation. Conducted interviews with users and completed the Blueprint. Cooperated with ABAP programmers to develop the Master Data Load programs. Implemented Purchasing, Purchase Release Strategies, Warehouse Management (with Handling Units) /Inventory Management, Physical Inventory in IM and WM with Cycle Counting, Invoicing/LIV, Automatic Account Assignment, Vendor Evaluation, Materials Requirements Planning (MRP), Forecasting, Vendor Managed Inventory (VMI) & Consignment. Pricing procedures in MM and SD were put in place especially for the Pricing Procedures related to the Stock Transport Orders. For the Purchase Release Strategies consulted and worked with the ABAP consultant to define and Workflow (WF) strategies. Consulted and implemented Batch Management and Automatic Batch Determination for MM, WM. Also all related printouts were configured, (Purchase Orders, RFQs, Contract Release Orders, Transfer Orders, Goods Issue/Goods Receipt Documents).

Heavy experience in resolving integration issues among SAP R/3 MM-WM-SD-QM with Logistics Executions Transportation Planning, Shipping Execution, Freight Cost management and payment. Consulted in Quality Management (QM) integration with MM, WM, and PP for the different QM processes in relation to these modules and determined the flow of the Materials among the different Stock Statuses during Goods Receipt from Purchasing or from Production.
Trained the SMEs and the Key Users on all above processes. ASAP, Visio, MS Project were used for this 4.6 implementation. February 2000 January 2001 Continental General Tires (Automotive Manufacturing) Materials Management Team Leader & Project Management

DATE: CLIENT: POSITION:

RESPONSIBILITIES: Client: Continental Tyres Project owned: Siemans

Leader of the SAP Materials Management module and participation in the Project Management decision making. Project Management plans conducted for the MM module implementation, human resources co-ordination for location and time assignment, training planning for the MM module responsible for a team of seven. Full implementation of this International SAP project in USAandMexico. Conducted interviews with users, completed the Blueprint. Mapping of Material Master Data and Vendor Master Data, secured accurate and speedy Master Data Load to the SAP system from Legacy systems. Co-operated with ABAP programmers to develop the Master Data Load programs and provided the specs for several interfaces needed with Non-SAP systems. Also helped users understand the details of the Master Data fields, collection of the data in Excel sheets cleaning and successful uploading of the data in SAP.

Implemented Purchasing, Inventory Management, Physical Inventory, Invoicing, Automatic Account Assignment, Materials Requirements Planning (MRP), Forecasting, Vendor Managed Inventory Vendor Managed Inventory (VMI)/Consignment. Leading all modular testing and module-integration testing.
ASAP, Visio were used for this implementation. Trained users at two production plants on all processes above.

Upgrading testing and implementation from 3.1I to 4.6C and creation of proposal for Upgrading strategy and benefits gained from the upgrade.
DATE: CLIENT: POSITION: RESPONSIBILI TIES: Metamor Haht Also CRM responsibility in implementing MySAP CRM version 1.0. Downloaded Material Master and Customer Master from SAP to CRM, customized CRMs Tiles. Responsibility in an Advisory role to SAPs Development Team in Palo Alto, CA for the development of the MySAP CRM Business to Consumer Internet Sales. Additionally, was trained on the Haht SD E-Scenario and Web development experience, web site design, creation and deployment using design software and HTML language. Software knowledge MS FrontPage, HAHT IDE, FusionObject. Implemented E-Commerce sites accepting Credit Card Payments through various types of Merchant Account Vendors. Sites created:www.leaseandsell.netfirms.com,www.jimart.com.mx,www.evolutionary.netfirms.c om,www.terapiajesspa.netfirms.com. October 1999 February 2000 Metamor Enterprise Solutions Sales and Distribution and Materials Management Team Lead Internal project upgrading SAP from 4.0 to 4.6. Responsible for executing the upgrade and hands on changes in Customizing when problems occurred. Upgrade completed in four and a half months.

DATE: CLIENT: POSITION: RESPONSIBILITIES: Sayer Lack

May 1999 September 1999 Sayer Lack (Paint manufacturer) Sales and Distribution and Materials Management Team Lead Responsible for Implementing and resolving issues related to Batch Management and Automatic Batch Determination, in SD and MM modules.

Implemented Sales Order processing. Implementation of Billing, Billing Plans, Pricing and Rebate functionality. Improved the process of the company supply chain by modifying the Stock Transports between plants using SAP R/3 SD Delivery Due Lists and Automatic Batch Determination. Also resolved issues involving the Units of Measure and Batch Splits, issues on Physical Inventory and several SD issues caused by bugs in the SAP system. Managed issues involving several Hazardous materials (EH&S) which had special Government regulations. Executed transfers of Configuration Transports among the Development and Productive systems.
INTER and INTRA company Stock transfers were implemented using automatic MRP generated replenishment requirements and managing the whole process through the SD process. Trained all users on the above processes. ASAP and Visio Business Process modeler were used for this implementation. April 1999 to April 1999 Polyfibron Technologies (Printing Industry) Materials Management Lead Provided Post-implementation SAP R/3 support, including analysis of the actual system configuration and provided management with proposals for configuration corrections and improvements of system functionality. Provided a proposal for the SAP R/3 upgrade from 3.0F to 4.0B, after the system was analyzed. March 1999 March 1999 and March 2001 - April 2001 -Continued support provided until now. MonierLifeTile (Manufacturing) Materials Management, Sales and Distribution Lead Responsible for user training on the Material Master maintenance, which was specific to MonierLifeTile. Created thorough, step-by-step user manuals. Implementation of Billing, Pricing and Rebate functionality in Sales and Distribution (SD) module. February 1999 June 1999 and September 1999 December 1999 On-going support continues Multiquip (Manufacturing Industry) Senior Consultant MM/SD Serialization Management Lead

DATE: CLIENT: POSITION: RESPONSIBILITIES:

DATE: CLIENT: POSITION: RESPONSIBILITIES:

DATE: CLIENT: POSITION:

RESPONSIBILITIES:

Analyzed and configured the Automatic Account Determination in the SAP R/3 MM (Materials Management) module. Optimized the companys Purchasing procedures, and Stock Transfers and implemented the Hazardous materials functionality. Implemented Materials Requirements Planning (MRP) and Forecasting in PP and MM. Serial numbers and full tracking of these materials with their Serial Numbers in SD and MM were used in this implementation. Also missing material notification was implemented for the appropriate users to receive automated SAP Office messages (WorkFlow) when the materials were available.
Heavy experience in resolving integration issues among SAP R/3 MM-WM-SD-QM with Logistics Execution, Shipping Execution, Freight Cost management and payment.

Training of all users on all the above processes. Ongoing support to this client continues on an as-needed basis.
DATE: CLIENT: POSITION: ASAP and Visio were used for this implemenation. May 1997 to February 1999 Gruma (Food Industry) Materials Management/Quality Management Lead and Project Management

RESPONSIBILITIES: Project Owned by: HP, SAP

Designed and implemented the SAP R/3 system in the Client/Server environment, as part of an integrated Enterprise Wide system for Gruma. Designed the blueprint and performed the validation and integration testing procedures. Implemented all parts of the SAP R/3 MM (Materials Management) module and optimized the companys Purchasing procedures. Tested integration issues in the SAP R/3 MM (Materials Management), SD (Sales and Distribution) and QM (Quality Management) modules. Managed the implementation of Hazardous Materials in integration with MM-SD-QM.

Implemented procedures for Vendor Managed Inventory/Consignment from the MM and SD point of view. Implemented Materials Requirements Planning and Forecasting.
Heavy experience in resolving integration issues among SAP R/3 MM-WM-SD-QM with Logistics Execution, Shipping Execution, Freight Cost management and payment.

Qualitative and Quantitative inspection procedures were implemented. Worked with developers in functionality design and blueprinting of specific enhancements and legacy system integration for QM. Certain Quality Inspection processes were modified to be performed before actual Goods Receipt through my design and specs creation for User Exits and custom SAP programs. Physical Inventory Procedures were analyzed configured and implemented. Also Vendor Managed Inventory/Consignment, Subcontracting and Contract Service Management was defined and implemented.
Determined which Material Types were to be used, configured and helped the users with the determination and collection and cleaning strategy of the Master Data for a successful upload. Responsible for all five Divisions of Grumas, in USA, Mexico and Costa Rica. Participated in Project Management meetings to determine project direction and plans for the different stages of the project.Coordinated and supervised four other SAP R/3 MM Consultants. Trained all SMEs and Key Users of the five divisions in USA,Mexicoand Costa Rica. ASAP, Visio and ARIS business process modelers were used for this implementation. March 1997 to April 1997 Airtour Greece (Tourism Industry)

DATE: CLIENT:

POSITION: RESPONSIBILITIES: DATE: CLIENT: POSITION: RESPONSIBILITIES:

DATE: CLIENT: POSITION: RESPONSIBILITIES:

Consultant Implemented special Purchasing requirements, including special printing, Purchase Order printing requirements and SAPSCRIPT Purchase Order format modifications. December 1997 March 1997 Mobil (Oil Industry) Consultant Responsible for the blueprints and implementation of the Purchasing Optimization procedures, Consumption MRP and modification of the SAPSCRIPT Purchase Order forms. Also Inventory Management and Vendor Evaluation. Hazardous materials had to be maintained in the system for Government, Public Safety and Quality compliance rules. The SAP IS-Oil was implemented for this project. September 1996 to December 1997 Telestet (Telecommunications Industry) Consultant Responsible for the blueprints and implementation of the Purchasing Optimization procedures, Consumption MRP and modification of the SAPSCRIPT Purchase Order forms.

Third Party Sales Order processing, and Vendor Managed Inventory (VMI) i.e. MRP and ATP data of Customer-Vendor Requirements through EDI between the different divisions of Telestet (Telestet Wholesaler and MobiTel Retailer).
DATE: CLIENT: POSITION: RESPONSIBILITIES: January 1996 to August 1996 Beierdorf BDF (Chemical Industry) Consultant

Responsible for training users in Purchasing, Inventory Management, MRP and Invoice Verification, created user manuals and Business Process Procedure Testing documents.
July 1995 to December 1996 Hoechst (Chemical Industry) (Now called Aventis) Consultant

DATE: CLIENT: POSITION: RESPONSIBILITIES:

Responsible for training users in Purchasing, Inventory Management, MRP, Invoice Verification, created user manuals and Business Process Procedure Testing documents.

LANGUAGES English Spanish Greek Italian Fluent Fluent Fluent Intermediate

CERTIFICATION, EDUCATION & TRAINING

Degree/Certification Haht SD E-Scenario B2B CRM Delta 4.0 4.6 LO530 WAREHOUSE MANAGEMENT 4.0 LO531 ADVANCED WAREHOUSE MANAGEMENT 4.0 LO605 SALES ORDER PROCESSING 4.0 D40MM PROCUREMENT 4.0 DELTA, SAP R/3 MM LO705 BASICS in QUALITY MANAGEMENT 3.1 WB915 ASAP (ACCELERATED) ROADMAP 3.1 Industry Solution Oil (IS-Oil) Certification CERTIFICATION, SAP R/3 MM 2.2, SAP Hellas, Athens, Greece, 1996. ACADEMIC CREDENTIALS:

Course/Major E-Commerce SAP B2B SAP CRM SAP MM/SD/WM/QM Delta SAP SAP SAP SAP SAP SAP SAP SAP

Date Completed January 2000 September 2000 October 2000 November 2000 June 1999 June 1999 July 1999 January 1998 February 1998 March 1998 January 1996 January 1996

ERASMUS ACE (European Student Exchange Program) Fachhochschule fur Wirtschaft, Pforzheim Germany 1995

B. A., BUSINESS ADMINISTRATION, HONORS, South Bank University, London, UK 1994.

B. S., BUSINESS AND FINANCE , HONORS,

South Bank University, London, UK 1992. SAP R/3 Tips & Tricks TOP

Logging on without being authorized Client 066 usually exists in a SAP system because of EarlyWatch services. Often this client does not have master users. If it is true, anyone can log into the system using the client 066, user SAP*, and password PASS.Enjoy yourself. Special copy and paste Click on the area and press CTRL+Y. It allows you to copy many lines at once and paste them afterwards.

Long messages on footer Click on the message and hold the mouse button. After moving the mouse to the left side. Direct input logs The transaction BMV0 (direct input logs) shows all direct input logs. Graphics on SAPscript The program RSTXLDMC can be used to upload graphics (file extension .tif on PC files) into individual standard text. Adding icons The include ICON can be easily used in your programs. All icons can be checked through the transaction ICON. Sequences of characters begin and finish with the symbol @. Even plain files under operating system can contain those strings. Adding symbols The include SYMBOL can be easily used in your programs. It makes available a great number of symbols. Filling up an empty date field quickly Strike the key F4 (or click on matchcode symbol) and press ESCAPE. The current date is automaticly set. Setting up module FI/CO without using IMG Almost all parameters can be set using the transactions ORFA (Asset Accounting), ORFB (Financial Accounting), and ORKS (Cost Center Accounting). Deleting cost elements and cost centers Since they have no postings you can use the transaction KA04 for deleting cost elements and KS04 for deleting cost centers. Displaying check object when not authorized Soon after the lock try to access the transaction SU53. It reports the last objects verified and also the respective values. Table analyses between two systems The contents of a table between two systems can be checked through the transaction OY19. Correction and transport system The transaction SE10 provides the easiest way to manage any request/transport and corrections. General command field formats /n /bend /nend /nxxxx /o /oxxxx /i /h /$tab Skip to the next record if you are processing one batch input session Cancel a batch input foreground process Close all R/3 sessions and logoff Call the transaction xxxx in the same session Generate a session list Call the transaction xxxx in an additional session Delete the current session Turn the debug mode on Reset all buffers (for System Administrators)

/$sync Synchronize instances buffers (for System Administrators) Report command field formats %pri Print the current report %pc Download the current report %sc Call the find function p+ Go to the next page pGo to the previous page p++ Go to the last page p-Go to the first page Helpful reports RSCLTCOP Copy tables across clients RSAVGL00 Table adjustment across clients RSINCL00 Extended program list RSBDCSUB Release batch-input sessions automaticly RSTXSCRP Transport SAPscript files across systems RSORAREL Get the Oracle Release RGUGBR00 Substitution/Validation utility RSPARAM Display all instance parameters RSUSR003 Check the passwords of users SAP* and DDIC in all clients RSUSR006 List users last login Meaning of info structures' first letter A Pricing B Output determination C Account determination D Material determination E Rebates F Index G Listing and Exclusion H Batch determination I Profile determination S Statistics X Statistics extra Unconditional mode when importing or exporting a request/transport Run the command R3trans -u under user SysIDadm. Reapplying hot packages If you accidently applied hot packages out of sequence for instance. Use the transaction SM31 to modify table PAT03. You have to choose the desired patch and click on delete entry. Main return codes of tp program 0 Successfully done 4 Warnings occurred 8 Errors occurred 12 Fatal errors occurred 16 Internal errors occurred Scheduling of system maintenance jobs RSBTCDEL Clean the old background job records

RSDBCREO Clean batch input session log RSPO0041 Removing old spooling objects RSSNAPDL Clean the old ABAP error dumps List of most used SAP extensions and their components CUST1 MENUS000+C01 Customer option in the Office menu CUST2 MENUS000+C02 Customer option in the Logistics menu CUST3 MENUS000+C03 Customer option in the Accounting menu CUST4 MENUS000+C04 Customer option in the Human Resources menu CUST5 MENUS000+C05 Customer option in the Information Systems menu CUST6 MENUS000+C06 Customer option in the Tools menu CUST7 MENUS000+C07 Customer option in the System menu ZXUSRU01 Exit_saplsusf_001 At login time SAPMF02D Exit_sapmf02d_001 When saving customer master data SAPMF02K Exit_sapmf02k_001 When saving vendor master data M61X0001 Exit_saplm61c_001 When processing MRP planning M61X0001 Exit_sapmm61x_001 When processing MRP planning FYTX0001 Exit_saplv61a_001 Modifications in pricing procedures MBCF0002 Exit_sapmm07m_001 Checks for materials documents SDVFX002 Exit_saplv60b_002 Link between SD and FI documents M06B0003 Exit_sapmm06b_001 When saving MM documents Before going live It is highly advisable to increase the next extends size of some tables and their indexes even before initial loadings FI CO AM MM SD BKPF, BSEG, BSIS, BSAD, BSAK, BSID and BSIK COEJ, COEP, COKS, COSS and T811* ANL* MKPF, MSEG and BSIM VBAP, VBAK, VBEP, VBPA, LIKP, LIPS, VBRK, VBRP, VBKD, VBUK, VBUP and VBSS PP RESB and MDTB Accross ATAB, TST03, TSP01, MCSI, KNVP, ACCTIT, COEP, APQD, RFBLG, CDCLS, module SDBAD and from S000 to S999 Locking the whole system Using the command tp locksys SysID only the user SAP* will be allowed to login. The command tp unlocksys SysID cancels the lock. Connection between SAP R/3 and operating system The command sapevt can be used to trigger an event from the operation system. Thus, a job previously defined within R/3 will be released. SQL code help Run the command oerr ora error number under user oraSysID. Oracle import and export explanations Run the command imp help=yes under user oraSysID. This format can also be used with exp, impst, andexpst.

Note: Research based on version 3.0f under Unix, Oracle data base and Windows. SAP R/3 Hints TOP

Of course it does not guarantee a successful implementation. It is a great deal of summed up aid, though. Team integration has to be enhanced Set high standards of performance for implementation team IT teams and users have to work closely during the implementation New ways of thinking and acting must not be discarded Do not underestimate the user training needs Project management should be on the critical list The nearest SAP branch should be your partner Consultants are not always the key to succeed Consultants are a good source of knowledge. On the other hand, letting them make configuration changes the transfer of knowledge will be harmed Foreign consultants usually do not know country-specific details Deepening your basis knowledge is always useful Avoid changing standard R/3 objects as much as possible Always follow the SAP rules to give names to your own objects Establish SAP connection as soon as possible Exchange information with other companies Focus on interfaces with non-R/3 applications Plan the whole environment carefully (servers, network, protocols, etc.) Development and production environment should be totally independent

SAP R/3 Enhancements TOP

Some special features allow you wide modifications without changing standard SAP R/3 objects. Those techniques are not as widespread as they should be. In fact they are powerful tools. Field exit After entering a value in a field, it can be checked through a field exit. The system makes the field value available to be checked and changed in an ABAP/4 function. User exit Points previously set in the system that let you evaluate data. The fields available are also previously defined by SAP. All fields value available can be checked in an ABAP/4 program. Validation It allows solid data entry regarding special rules. According to previous rules, the system can evaluate an entry and a message can appear on the user's terminal if a check statement is not met. A validation step contains prerequisite statement and check statement. Both of them are defined using Boolean Logic or calling an ABAP/4 form. Substitution Fields contents can be changed using substitution. When data are being entered, the data can be substituted by another value regarding rules previously defined. A substitution step contains prerequisite statement, substitution value and substitution exit. All of them are defined using Boolean Logic or calling an ABAP/4 form.

Set Values or ranges of values are specified under a set name. Sets are easier to create and maintain instead of using tables. They give you more flexibility when maintaining your system. Key words It allows changes on field description according to data element. The short key word used on most screen to identify the corresponding field contents can be changed too. Requirements & formulas ABAP/4 forms that can be used to handle pricing procedures, rounding rules, copy and data transport Sales activities. Note In spite of flexibility, you should think at least twice before applying any : enhancement. Generally speaking, validation and substitution are available on Asset Management, Controlling, Financial Accounting, and General ledger.

SAP R/3 Troubleshooting TOP

System gets stuck It happens mostly when archive area is overloaded. Run the program brarchive with deletion option to release disk space. Short dump Not always the problem is technical. Try to create all SAPoffice users through transaction SO32 (create all SAPoffice users) and review your application data carefully. Field exits are completely ignored Make sure your SAP profile parameter contains the option abap/fieldexit = yes. Transaction SE16 (table contents) does not work properly Make usage of the menu option to regenerate the display program. You can also try changing key words according to field names. Choose Option -> Parameters users. Rollback segments are too small Before increasing up the rollback segment size you should verify your programs. Very often the problem belongs to them. Files for rollback segments are already enormous Check the rollback segments configuration. It has to match the allocated area on tablespaces. Changes have to be done using Oracle tools. Extended help under windows does not link correctly Check the file sapdoccd.ini under your presentation server. It must be present in the main windows directory and should assign to help files directory. Release procedure with classification does not work As a matter of fact you are not the only one to notice it. It hardly works. Before using release strategy you should apply all notes onOSS. Pray might be useful too. Transport area is overloaded The command tp clearold SysID cleans up the transport area according to parameters previously set on the plain file TPPARAM. Instance does not establish communication Shutdown the whole system and check the Interprocess Communication Facilities. Any references should be found. Either the commandIPCS (UNIX) or showipc INSTANCE NUMBER (SAP) show all message queue, semaphore set and shared memory identifier. Before trying again you have to remove them using the commandIPCRM (UNIX) or cleanipc INSTANCE NUMBER (SAP).

Note: Research based on version 3.0f under Unix, Oracle data base and Windows. SAP R/3 Security TOP

Simple changes can rise your system security. Usage of SAProuter is a good choice when correctly implemented. Login through SAP LogonPad (from version 3.0f onwards) improve the access control. SAP profile parameters shall also contain: Rdisp/gui_auto_logout = 1800 The user connection is closed after 30 minutes without usage. Login/fails_to_session_end = 3 After 3 wrong password the connection is automaticly closed. Login/fails_to_users_lock = 5 After 5 wrong password the user is locked. Login/min_password_lng = 6 Password length at least 6 characters. Login/password_expiration_time = 90 Password expires after 3 months.

Note I do not have to waste my time telling you to change all default passwords. : Make sure to have the master user SAP* in all clients otherwise anyone can log into your system. See Tips & Tricks. SAP R/3 Programming TOP

Indeed these powerful ABAP/4 functions are very interesting and can bring some advantages. Improve your home development easily. They belong to standard objects and should never be changed. Bp_event_raise Trigger an event from ABAP/4 program. Bp_joblog_read Fetch job log executions filling the structure TBTC5. G_set_get_all_values Fetch values from a set filling the structure RGSB4. Popup_to_confirm_loss_of_data Create a dialog box in which you make a question whether the user wishes to perform a processing step with loss of data. Popup_to_confirm_step Create a dialog box in which you make a question whether the user wishes to perform the step.

Popup_to_confirm_with_message Create a dialog box in which you inform the user about a specific decision point during an action. Popup_to_confirm_with_value Create a dialog box in which you make a question whether the user wishes to perform a processing step with a particular object. Popup_to_decide Create a dialog box in which you require the user between the two processing alternatives, or to cancel the action. Popup_to_decide_with_message Create a dialog box in which you inform the user about a specific decision point via a diagnosis text. Popup_to_display_text Create a dialog box in which you display a two-line message. Rfc_system_info Fetch information from the current instance filling the structure FRCSI. Rs_send_mail_for_spoollist Send messages from ABAP/4 programs to SAPoffice. The structure SOLI may contain the message. Rzl_sleep Hang the current application from 1 to 5 seconds. Rzl_submit Submit a remote report. Sapgui_progress_indicator Set progress indicator on the left lower corner of the current window. Sd_print_terms_of_payment Format terms of payment according to base line date and payment terms. So_wind_spool_list Browse printer spool numbers according to user informed. So_spool_read Fetch printer spool according to the spool number informed. So_user_list_read List of all users filling the structure SOUD3. Spell_amount Return the amount in words filling the structure SPELL. Th_saprel Gather information from the current system including upgrade activities. It completes fields from

the structure KKS03. Th_server_list Gather information of all instances filling the structure MSXXLIST. Th_user_list List of logged users filling the structure UINFO. Th_user_info Information about the current user. It completes fields from the structure KKS03. Th_wpinfo List of work processes filling the structure WPINFO. Ws_upload Transfer files from the frontend to the application server. Ws_download Transfer files from the application server to the frontend. Ws_excel Download files at the frontend in excel format. Ws_execute Execute an external program on the presentation server. Ws_file_delete Delete file at the frontend. Ws_volume_get Get the label from a frontend device. Ws_msg Create a dialog box in which you display an one-line message.

Note These functions have been used and have worked as well as they were supposed to : do.

SAP R/3 Glossary TOP

Information Technology has many key words and SAP R/3 has introduced many others. In order to understand even better this field you should keep in mind those terms. ALE (Application Link Enabling) It provides integration for separate R/3 systems, keeping full interaction. This makes possible distributed enterprise applications. Application server The application server is used to run the business application programs in the R/3 client/server

concept. The application modules are loaded from the data base server to the application server as required. Thus the application server requires only storage capacity to accommodate UNIX, Swapping and the SAP runtime environment. Batch Input A technique to input data safely. It ensures application data integrity for background interfaces. It pretends to be someone typing. See also direct input. CATT (Computer Aided Test Tool) It allows you to combine and automate sequences of repeatable transactions in test procedures. CATT reduces the number of manual tests, and forces you to test systematically, defining input values and expected test results. CCMS (Computer Center Management System) It allows you to monitor, control and configure your R/3 system. This toolset lets you analyze and distribute client workloads and report on resource consumption for system components. Central System In an R/3 central system, both application and data base software are run on one computer. Client In commercial, organizational and technical terms, a self-contained unit in an R/3 system with separate master records and its owns set of tables. Client/Server System Client/server systems are structured modularly, with components working in a sender/receiver relationship. Software components can also be used in a client/server relationship. Communication Server It provides the connection between local area and wide area networks and may be either a router, a bridge or a gateway. In R/3 installations, the communication server must support the TCP/IP protocol over wide area networks. Company code The smallest organizational unit for which a complete self-contained set of accounts can be drawn up for purposes of external reporting. This involves recording all relevant transactions and generating all supporting documents for legally-required financial statements, such as balance sheets and profit and loss statements. Computer type The R/3 system supports various computer types of SAP's platform partners, such as Bull, DEC, IBM and HP. The suitability of a particular computer type depends on sufficient CPU performance. CPI-C (Common Programming Interface-Communications) Common Programming Interface of Communication has been introduced by IBM as a high-level interface to SNA/LU6-2. CPI-C has become the subject of the X/Open stardarlization and is used by SAP to facilitate program-to-program communication between R/3 and external system. SAP offers CPI-C libraries based on TCP/IP. Correction It contains all the objects that a developer has changed or created. It also controls customizing that has been maintained. CSP A system to help SAP employees to give comprehensive support to their clients. Data base server The data base server stores the SAP application programs and data in the R/3 client/server concept. It also handles the SAP update program and batch jobs. Direct Input A recent technique to input data safely. It ensures application data integrity for background interfaces. See also batch input. Dispatcher The system R/3 agent that identifies the type of task (on-line, update, batch, etc.) and sends the job to an idle work process.

EarlyWatch It is a service that entails having your R/3 installation regularly inspected by SAP employees, in other to ensure high system availability and high data throughput at all time. Ethernet It is a LAN architecture using bus topology. The transmission speed is 10 MBit/s. FDDI (Fiber Distributed Data Interchange) It is a local high-speed network with ring topology based on light wave conductors. The transmission speed is 100 MBit/s. Field status Indicator that specifies whether a field can take an entry in the entry screen or if it must be filled. Firewall It is a means of controlling access through a public network to a private network. FTP (File Transfer Protocol) It is the most commonly used file transmission protocol of the TCP/IP protocol family. GUI (Graphic User Interface) A graphical interface used by SAP environment as part of the three tiers. It is normally called user frontend. IDES (International Demonstration and Education System) It is a model of an international firm. It is a separate demonstration and education system for speeding up the pilot process. IMG (Implementation Management Guide) It is a hierarchical structure that reflects the R/3 component hierarchy and contains every configuration activity. Released from version 3.0 onwards. Instance It means application server and each one has its own set of work processes. IDoc (Intermediate Document) An IDoc is a data container for data exchange between SAP systems or between an SAP system and an external system. ITS (Internet Transaction Server) It links the R/3 application server with one or more Web servers, thus enabling the R/3 to communicate with the Internet. Kernel It means a standard core previously configured. A set of default parameters delivered with the system. LAN (Local Area Network) It is a network foa a tightly limited area with high level data transmission performance. Common LANs include Ethernet, Token Ring and FDDI. These LANs support different transport protocols, such as TCP/IP and IPX. Matchcode A tool for finding specific record. It is made up of search terms. It is used to find possible entries for an input field. Number range A range of numbers that are laid down per file for the assignment of document numbers. It can be internal (carried out automatically by the system) or external (carried out manually by the user). OLE It is a technique introduced by Microsoft to incorporate objects of one application into another. OSS (Online Service System) SAP's Online Service System offers fast and effective help for R/3 System problems. It is also the basic element of communications between customers, partners, and SAP. Repair It contains all the objects that a developer has changed but the originals of the objects are located in another system.

RFC A way to implement communication between application programs via Abap/4 function call. Semaphores When a work process locks a resource, it sets a semaphore. Another work process that also wants to access it must then wait. SysID A set of three letters or number that identify a system. Some sets are not allowed because they are used by SAP. They are informed when the system is installed. TCP/IP It is the most widely used transport protocol for open systems. R/3 clients and servers communicate using TCP/IP. Telnet It provides terminal access to hosts using TCP/IP protocol. It is a well-known command among Systems Administrators. Token Ring It is a LAN architecture with ring topology. The transmission speed is 4 MBit/s or 16 MBit/s. This involves a 'free token' which circles the loop picking up transmissions. The receiver station places a confirmation bit into the busy token. As soon as the busy token reaches the sender station again, it is converted back to a free token and sent on to the next station. Transport It is a request to transport objects from the software development environment, identified as the source system, to the specified target system. WAN (Wide Area Networks) They are normally operated either by the telephone company or by private companies that offer leased lines, switched lines or packet lines. Work process Work processes perform the bulk of the processing carried out by SAP systems. They perform dialog steps in user transactions and carry out updates, lock management, printing services, and so on. Workbench The ABAP/4 Workbench, a graphical programming environment, is used to create application programs. The programming tools are accessed using buttons, dialogs and windows. Workflow It consists of time and logical sequence of work items, which are processed by human agents or mechanical processing units. X.25 It is a standardized network access protocol for the packet switching network. The maximum transmission speed is 64 KBit/s.

SAP R/3 Business Blueprint

Many people say it cannot be considered only as a software but a way of doing business. Actually it forces the company to review its business processes. As a result business processes can be changed or not. If so, it means new designs based on built-in best pratices. Graphical models help users understand the application software, showing how data flow through business areas and how they interact with each other. A good example of how SAP R/3 is usually implemented can be found at the simple flow chart presented below. SAP R/3 Application Areas Each business process has a segment previously set. It is known as business application areas and make you understand better the whole system. They also provide you the level of SAP R/3 covering. Even if you do not look forward to implementing a module, sometimes you have to set it partially. It happens commonly due to the integrated nature of the system. Functionalities have been put together establishing modules. The official division has the following configuration.

CA

Cross-Application Functions Document Management System Classification System CAD Integration SAP Office Plant Data Collection General Task Functions Documentation Tools Distribution (ALE) Eletronic Data Interchange ArchiveLink Message Control Translations Financial Accounting Global Settings General Ledger Accounting Accounts Receivable Accounts Payable Legal Consolidation Consolidation Preparation Asset Accounting Special Purpose Ledger Eletronic Bank Statment Financial Information System Treasury Cash Management Cash Budget Management and Financial Budgeting Commitment Accounting

FI

TR

CO Controlling Controlling General

 Overhead Cost Controlling Product Cost Controlling Profitability Analysis IM Investment Management Investment Programs Investment Orders Investment Projects Enterprise Controlling Profit Center Accounting Executive Information System Logistics General Managing Material Master Data Business Partners Environment Data Variant Configuration Engineering Change Management Logistics Information System

EC

LO

SD Sales & Distribution Schedule Agreement Processing Availability Check and Requirements Pricing and Conditions Sales Shipping Transportation Foreign Trade Billing Sales Support Credit Management Information and Analysis MM Materials Management Consumption-Based Planning Purchasing Guide Inventory Management Valuation and Account Assignment Invoice Verification Material Evaluation Warehouse Management Vendor Evaluation Material Ledger QM Quality Management Quality Plannning Quality Inspection Quality Certificates Quality Notifications PM Plant Maintenance Equipment and Technical Objects Preventive Maintenance

 Maintenance Order Management Maintenance History PP Production Planning Bills of Material Demand Management Routings Sales & Operations planning Master Plannning Capacity Planning Material Requirements Planning Production Orders Kanban Repetitive Manufacturing Work Centers Project System Task Management Reference Guide

PS

PD Personnel Planning and Development Organizational Management Training and Event Management Personnel Development Workforce Planning Personnel Cost Planning Room Reservations Planning Structural Graphics PA Personnel Administration and Payroll Accounting Personnel Administration Benefits Recruitment Time Management Incentive Wages Travel Expenses Payroll: Country Specifications International Development Africa (South Africa) Asian Pacific Area (Australia, China, Japan, Singapore) Europe (Austria, Belgium, Switzerland, Czech Republic, Germany, Denmark, Spain, Finland, France, Hungary, Italy, The Netherlands, Norway, Portugal, Russia, Sweden, United Kingdom) North America (Canada, Mexico, USA) South America (Argentina, Brazil) Basis Components Workflow Management Front-end Services Report Tree Computer Center Management System ABAP/4 Dictionary ABAP/4 Workbench

IN

BC

ABAP/4 Query SAP Graphics SAP Communication Style & Layout set Maintenance Modification and Enhancements Authorization Administration Computer Aided Test Tool Application Data Archiving and Reorganization