Professional Documents
Culture Documents
Csa Constitution As Voted December 5
Csa Constitution As Voted December 5
Article I. Article II. Article III. Article IV. Article V. Article VI. Article VII. Article VIII. Article IX. Article X. Article XI. Article XII. Article XIII. Article XIV. Article XV. Article XVI. Article XVII. Article XVIII. Article XIX. Article XX. Article XXI. General ...................................................................................................................... 2 Council Composition ............................................................................................ 3 Duties of the CSA Executive Council .............................................................. 4 Duties of the CSA General Council ............................................................... 10 CSA Honourary President ............................................................................... 12 Codes of Conduct ................................................................................................ 13 Meetings of the Association ........................................................................... 14 Election Procedure ............................................................................................ 16 Applications for Council Positions............................................................... 22 Tenure of Office................................................................................................... 23 Resignation and Vacancies ............................................................................. 23 Suspension and Removal ................................................................................ 24 Transitions ............................................................................................................ 26 Standing Committees ........................................................................................ 27 Ad Hoc Committees ........................................................................................... 30 Student Action Groups ..................................................................................... 30 Finances ................................................................................................................. 31 Budgets................................................................................................................... 32 Accountability and Contracts ........................................................................ 32 Referendums ........................................................................................................ 32 Amendments ........................................................................................................ 33
Article I.
Name 1.01
General
Application 1.02 This Constitution shall apply to all members of the Commerce Students Association as defined herein, and all proceedings, rulings, and remedies defined under and taken pursuant to this Constitution shall be exhaustive. Jurisdiction 1.03 The Commerce Students Association is a self-governing body in respect of all proceedings, resolutions, executive decisions, rulings, and appeals taken and administered pursuant to the authority of this Constitution. This Constitution shall bind and govern all members of the association with no organization sitting as an appellate body to the Association. Mission and Vision 1.04 Our mission is to serve as a link between the CSA members, faculty of the I.H Asper School of Business, and members of the business community, through provision of outstanding events and services, which allow members to interactively apply their skills and knowledge outside the classroom. The CSA General Council actively encourages all commerce students to participate in the unique opportunities that the CSA General Council provides. 1.05 Our vision is to continually engage CSA Members to enhance their Asper School of Business Bachelor of Commerce (Hons.) degree experience. Membership
Every student in good standing registered in the I.H. Asper School of Business is a member of the CSA. The CSA, from time to time, by a motion passed at a duly convened CSA General Council meeting may extend to any positon the privelege of honorary membership. If a student is no longer a registered student of the I.H. Asper School of Business, they shall no longer be a member of the CSA. If a member loses their good standing with the I.H. Asper School of Business, this can also be grounds for a motion passed at a duly convened CSA General Council meeting to exclude someone from membership.
Article II.
2.01
(i) (ii) (iii) (iv) (v) (vi) (vii)
Council Composition
CSA Executive Council Composition The CSA Executive Council shall be comprised of the following positions:
President Vice President of Operations Vice President of Finance Director of Corporate Relations Director of Student Services Director of Programming Director of Marketing and Communications
Article III.
President
3.01 The President is one of two elected positions on the CSA Executive Council and takes office on April 1. 3.02 The President is directly responsible for overseeing the six other members of the CSA Executive Council as well as five members of the CSA General Council, comprising of Senator(s), UMSU Representative(s) and the Executive Assistant. 3.03 The President is a primary point of contact for external stakeholders, with exceptions noted below 3.04 The President shall maintain a close relationship with the Deans office, The Associates, and Young Associates to ensure the strategic vision and success of the council as a whole. 3.05 The President, along with the Vice President of Operations, shall sit on the Undergraduate Program Committee and Faculty Council, in accordance with the terms of reference for these groups. 3.06 The internal relations the President is responsible for overseeing include the following: UMSU Representative(s), Senator(s), Executive Assistant, I.H. Asper School of Business Deans Office, CSA Executive Council, and Student Action Group Presidents. 3.07 The external relations the President is responsible to oversee include the following: CSA Honourary President, The Associates, Young Associates, and the CSA Faculty Advisor(s). 3.08
(a) (b) (c) (d)
3.09
(a) (b)
(c)
(d)
Vice President of Operations 3.10 The Vice President of Operations (VPO) of the CSA is one of two elected positions on the CSA Executive Council. This position primarily focuses on large-scale event planning. 3.11 The VPO shall lead and support a team including the Business Banquet Co-Chairs, Manitoba International Marketing Competition (MIMC) Co-Chairs, National Business School Conference (NBSC) Co-Chairs, International Communications Co-Chairs, Special Events Coordinator, Deans Office, CSA President and CSA Executive Council. 3.12 The VPO is the second ranking member of the CSA Executive Council. As such, the VPO shall maintain a close relationship with the President to ensure the strategic vision and success of the council as a whole. 3.13 The VPO, along with the President, shall sit on both the Undergraduate Program Committee and Faculty Council. 3.14
(a) (b) (c) (d) (e) (f) (g) (h)
3.15
(a)
(b)
(c)
Vice President of Finance 3.16 The Vice President of Finance (VPF) of the Commerce Students Association (CSA) shall work closely with the controller to perform the CSAs daily accounting functions. 3.17 The VPF shall ensure the financial viability and sustainability of the council.
3.18 The VPF shall approve and monitor budgets, writes cheques and invoices, and uses his/her discretion regarding overbudget or non-budget expenses that may arise. 3.19 The VPFs primary goal shall be to ensure that there are ample funds to run the CSAs events and services. 3.20 The primary relationships of the VPF shall include the CSA Executive Council, the CSA Council, Controller, Student Action Group Presidents, and the Deans Office. 3.21
(a) (b) (c) (d) (e) (f) (g) (h)
3.22
(ii) Major decisions should be made in consultation of the Controller, and CSA President. Prior to making any decisions regarding the allocation of CSA funds, the VPF should consider the best interest of the CSA. (iii) If the CSA President and VPF/Controller cannot make a decision, the CSA Executive Council and/or Faculty Advisor(s) should be consulted. The VPF should consult with the Deans Office prior to making decisions that could affect the Asper School of Business.
Director of Corporate Relations 3.23 The Director of Corporate Relations (DCR) of the CSA shall lead a team of Managers of Corporate Relations (MCR). 3.24 The DCR shall establish partnerships within the business community to build the Corporate Partners Program (CPP) and increase sponsorship for events of the CSA as well as student groups. The DCR shall be the main liaison for this program. 3.25 The DCR shall ensure that all corporate partners (CPs) receive their entitled sponsorship benefits as outlined in the Corporate Partners Program. 3.26 The primary relationships of the DCR include: The CSA Executive Council, MCRs, Student Action Group Presidents, CSA Event Planners containing entries in the CPP, CSA Honourary President and Business contacts. 3.27
(a) (b) (c) (d) (e) (f) (g) (h) (i) (j)
3.28
(ii) The DCR should consult with the CSA President and Deans Office prior to making decisions that could affect the Asper School of Business prior to proceeding. Other individuals that may provide valuable input are the Executive Director of The Associates, CSA Faculty Advisor(s), faculty members, past DCRs, and others as appropriate.
Director of Student Services 3.29 The Director of Student Services (DSS) shall lead and support a team including the Handbook Coordinator, Professional Development Chairs, Student Relations Chairs, the Development Officer, and the First Year Representatives. 3.30
(a) (b) (c) (d)
3.31
Director of Programming 3.32 The Director of Programming (DOP) shall lead and support a portfolio of programming members. These members shall include: Charity Chair(s), Sports Chair(s), Social Chair(s) and Graduation Chair(s). These individuals shall organize various events and provide services to the students of the Asper School of Business and the greater community. 3.33 The DOP shall organize Buddy Day the Asper School of Business orientation for all new students. The DOP may delegate responsibilities to other members of the CSA Executive Council or CSA General Council as appropriate. 3.34
(a) (b) (c)
3.35
(i) The DOP has discretionary authority to make decisions as a member of the CSA Executive Council. The DOP shall consult with the CSA Executive Council before making significant decisions. (ii) The DOP should consult with the CSA President, Faculty Advisor(s), and Deans Office prior to making decisions that could affect the Asper School of Business.
Director of Marketing and Communications 3.36 The Director of Marketing and Communications shall lead and support a team of including the Promotion Coordinators, The BottomLine Editor(s), and the Marketing IT Coordinator(s). 3.37 The Director of Marketing and Communications (DMC) is responsible for the strategic use of marketing campaigns and projects on a broad level for the CSA. 3.38 The DMC ensures the coordination of marketing positions within all STAGs and council positions to maintain an effective timeline for promotion. 3.39 The primary relationships of the DMC include: CSA Executive Council, Asper School of Business Director of Marketing and Communications, Promotion Coordinators, The BottomLine Editor(s), and the Marketing IT Chair(s). 3.40
(a) (b) (c) (d) (e) (f) (g)
3.41
(a) (b)
Article IV.
4.01 Executive Assistant: The Executive Assistant is responsible for taking and distributing minutes at all Student Action Group Committee, CSA General Council and CSA Executive Council meetings. They may be responsible for additional duties as they arise, such as assisting with events. 4.02 UMSU Representative(s): The University of Manitoba Student Union Representatives are responsible for attending UMSU meetings and acting as the liaison between the CSA and UMSU. 4.03 Senator(s): The Senators are responsible for attending University of Manitoba Senate meetings and acting as the liaison between the CSA and the Senate. 4.04 Controller: The Controller helps ensure that the CSAs financial records and accounting practices are kept up to date and accurate by working closely with the Vice President of Finance. 4.05 Manitoba International Marketing Competition (MIMC) Co-Chairs: The MIMC Co-Chairs shall be responsible for chairing the MIMC Committee. The MIMC Co-Chairs shall be responsible for the planning and execution of the competition. 4.06 Business Banquet Co-Chairs: The Business Banquet Co-Chairs shall Chair the Business Banquet Committee, and are responsible for the planning and execution of the banquet. 4.07 National Business School Conference (NBSC) Co-Chairs: The NBSC Co-Chairs shall chair the NBSC Committee. The NBSC Co-Chairs shall be responsible for the planning and execution of the conference. 4.08 International Communications Co-Chairs: The Co-Chairs of the International Communications Committee are responsible for the planning and execution of the Asian Lunar New Year Dinner, and other social events of their choosing. 4.09 Special Events Coordinator: The Special Events Coordinator is responsible for the planning and execution of the Gong Show Golf Tournament, the corporate case competition and the corporate golf tournament. The corporate golf tournament will be planned and executed in coordination with the incoming Special Events Coordinator. 4.10 Managers of Corporate Relations: Reporting to the DCR, the function of a Manager of Corporate Relations (MCR) is to meet the sponsorship needs of the CSA and STAGs by developing strong, long-term, mutually beneficial relationships between the business community and students of the Asper School of Business through the Corporate Partners Program (CPP).
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4.11 Charity Co-Chairs: The Charity Co-Chairs shall coordinate the Shinerama Campaign, the 5 Days for the Homeless Campaign and any CSA participation in University of Manitoba charity campaigns. This may involve coordinating with CPs, volunteers and the University of Manitoba, as well as collecting donations. Social events may also be planned to raise additional funds for the charity. The Charity Co-Chairs may establish a committee to assist in these tasks with the approval of CSA General Council. 4.12 Social Programmers: The Social Programmers shall coordinate social events for the benefit of the CSA. The Social Programmers may establish a committee to assist in these tasks and seek the assistance of the DOP. The DOP shall work closely with the Social Programmers when dealing with venues, sponsors, suppliers, promotions and security. 4.13 Graduation Coordinators: The Graduation Coordinators shall organize a dinner and dance in the fall term and winter term, coordinate grad photos, grad wear and rings. 4.14 Sports Co-Chairs: The Sports Co-Chais shall organize the intramural teams, the Bison Car Smash, The Race for Space, and other sporting events. The Sports Co-Chairs shall also organize at least one Pub Crawl. The Sports Co-Chairs shall chair the sports Committee. 4.15 Professional Development Co-Chairs: The Professional Development Co-Chairs shall be responsible for coordinating Mock Interview events, the Etiquette Evening, and a Fashion Show each year. 4.16 Student Relations Coordinators: The Student Relations Coordinators shall be responsible for coordinating Exam Crams, running the Commerce Connection Store, and locker sales each year. 4.17 Handbook Coordinator: The Handbook Coordinator is responsible for designing, developing and distributing the student handbook that is available for all Asper students. 4.18 Development Officer: The Development Officer shall build further connections with alumni and raise awareness of the Asper Student Legacy Fund to attract alumni donations. 4.19 First Year Representatives: The First Year Representatives shall be elected by all registered First Year Students in the Asper School of Business. The First Year Representatives shall be responsible for the Get Leid Social, and various charity and fundraising events. The First Year Representatives shall chair the First Year Committee. 4.20 Promotions Coordinators: Promotions Coordinators shall work closely with the Deans office to recruit new students from high school and University 1 by promoting the Asper School of Business at various events. In addition they will be responsible for coordinating and distributing business card orders for CSA members. 11
4.21 The BottomLine Editor(s): The BottomLine Editor(s) are responsible for the design, creation, and distribution of issues of The BottomLine magazine. They are in charge of writing and obtaining articles for the magazine based on events and information related to the I.H. Asper School of Business. 4.22 Marketing IT Coordinator: The Marketing IT Coordinator is in charge of managing the CSA website, the CSA and STAG email lists, and ensuring timely mail-outs of Bi-Weekly emails. Advisor Positions 4.23 Faculty Advisor(s): The Faculty Advisor(s) shall be appointed annually by the CSA Executive Council. The Faculty Advisor(s) shall act as liaisons between the Faculty and the CSA. The Faculty Advisor(s) have the option of being in attendance at the CSA General Council. The Faculty Advisor(s) shall also assist in the appeal process, as per Article 12. The Faculty Advisor(s) takes the role of a non-voting member. The Faculty Advisor(s) shall be considered as an advising position on the General Council, and not as a member of the CSA General Council as per the view and ambit of this Constitution.
Article V.
Honourary President 5.01 The Honourary President shall be appointed by the President and Director of Corporate Relations with consultation from the Executive Director of The Associates. 5.02 The Honourary President serves as the face of the Asper School of Business to the Winnipeg Business Community, which helps ensure credibility beyond the walls of the Asper School itself. 5.03 The CSA Honourary President shall assist in attending various events, speaking engagements, and helping the MCRs. 5.04 The CSA Honourary President shall attend at least one CSA Executive Council Meeting, CSA General Council Meeting, and meet at least once with the MCRs. 5.05 The Honourary President will only serve for a term of one year during the term of the current councils administration. 5.06 The Honourary President shall host a luncheon at the end of each year as a thank-you for those involved in the CPP.
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Article VI.
Codes of Conduct
CSA General Council Code of Conduct 6.01 The intent of the CSA Council Code of Conduct is to protect the Asper School, the Commerce Students Association (CSA) General Council and Executive Council, and Council members from damage to their reputations and liability. The CSA strives to enrich the Bachelor of Commerce (Hons.) undergraduate experience, and the success of this is derived from the CSA members enjoyment and their commitment to the work they are doing. The CSA Executive Council hopes to create a productive, comfortable, and fun environment for all Council members, and the CSA Code of Conduct will assist in achieving this goal. 6.02 All members of the CSA General Council shall review, sign, and agree to the CSA Council Code of Conduct. 6.03 The CSA Council Code of Conduct shall be drafted by the CSA Executive Council and must be approved by majority vote by the CSA General Council. There is no time frame on when the CSA General Council Code of Conduct must be altered. It can be altered from a motion by the CSA Executive Council and a majority vote of the CSA General Council members. CSA Volunteer Code of Conduct 6.04 The intent of the CSA Volunteer Code of Conduct is to protect to the Asper School, the CSA General Council and CSA Executive Council, and CSA Volunteers from damage to their reputations and from liability. The CSA strives to enrich the Bachelor of Commerce (Hons.) undergraduate experience, and the success of this is derived from CSA members and volunteers enjoyment and commitment to the work that they are doing. The CSA Executive Council hopes to create a productive, comfortable, and fun environment for all members, and the CSA Volunteer Code of Conduct will assist in achieving this goal. 6.05 All members of the CSA who volunteer to assist in any activity related to the CSA shall review, sign, and agree to the CSA Volunteer Code of Conduct.
6.06
The CSA Volunteer Code of Conduct shall be drafted by the CSA Executive Council and must be approved by a majority vote of the CSA General Council. There is no time frame on when the CSA Volunteer Code of Conduct must be altered. It can be altered from a motion by the CSA Executive Council and a majority vote of the CSA Council.
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Article VII.
CSA Executive Council Meetings 7.01 CSA Executive Council shall meet weekly, or otherwise as determined by the CSA Executive Council members, for the purpose of reviewing goals, discussing issues and sharing information relating to the various portfolios. CSA Executive Council Meetings shall be called by the President. 7.02 Quorum shall be 50%, including the President.
7.03 Minutes of CSA Executive Council meetings shall be recorded by the Executive Assistant. 7.04 CSA Executive Council meetings are closed and confidential. CSA Executive council has discretionary authority to make decisions on behalf of the CSA. 7.05 As CSA Executive Council meetings are closed and confidential, no proxy votes shall be allowed, and members must be present if they want to speak to a matter or participate in a vote. CSA General Council Meetings 7.06 The CSA General Council shall meet no less than once per month, starting in April following the selection of all CSA General Council appointed positions, and continuing until the following March, except in the month of December. The CSA President shall have the authority to call CSA General Council meetings, and notice of at least one week must be given. 7.07 The agenda for each CSA General Council meeting shall be prepared by the Executive Assistant in consultation with the CSA Executive Council and the CSA General Council members. The agenda must be distributed at some point before the CSA General Council Meeting. 7.08 Meetings of Council shall follow the agenda prepared by the Executive Assistant subject to the right of the council to pass a resolution to vary the agenda. 7.09 At every CSA council meeting, the Bank Reconciliation must be considered for approval. 7.10 The CSA President will chair all council meetings. If the CSA President is absent, the Vice President of Operations will chair in the Presidents place. 7.11 Minutes of CSA General Council meetings shall be recorded by the Executive Assistant and made available to members of the CSA within seven days of each meeting. 7.12 Quorum for CSA General Council meetings shall be one half of the members of CSA General Council. 14
7.13 CSA General Council meetings are open to all members of the CSA and other invited guests subject to 7.14. 7.14 A CSA General Council meeting or any part thereof may be held in closed session or in camera, but no motions may be accepted or decisions made while in closed session or in camera. Only CSA General Council members shall be able to attend in camera or closed session meetings. 7.15 Action by the CSA General Council shall be decided by motions given and voted upon by CSA General Council Members. 7.16 Where a motion is presented and a vote is required, Roberts Rules of Orders shall apply for the motion and voting process. Any proposed vote must be made in the form of a motion.
(a) (b) The vote shall be taken by show of hands. Notwithstanding, a member may move that the vote be taken by secret ballot.
7.17 If three or more members of the CSA General Council opposes a decision of the CSA Executive Council which materially affects the CSA, the Asper School of Business student body, or the reputation of the Asper School of Business, one of those members of the CSA General Council may move that a vote be taken to express this disagreement and have it recorded in the meeting minutes. This vote shall be governed by Roberts Rules of Order and shall require a majority of the CSA General Council to be seconded. 7.18 This Motion of Disagreement shall be recoreded in the minute meetings and can be referenced in regard to future Executive Council decisions, and can also be referenced in regard to removal procedures as per Article 12. 7.19 The CSA Council Meeting shall be adjourned on a motion.
7.21 The President of the CSA shall call a STAG meeting not less than once per month for the purpose of receiving updates and resolving issues. 7.22 Minutes of STAG meetings shall be recorded by the Executive Assistant.
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16
(e)
The specific rules set out by the CRO in additional to the rules stated in this Article (Article 8) shall require approval by a moiton at a duly convened CSA General Council Meeting before taking effect.
The CSA Elections Committee 8.10 The CSA Elections Committee shall consist of the CSA President, CSA Vice President of Operations, and CSA Faculty Advisor(s). 8.11 The CSA Elections Committee will be present at all meetings in relation to the election. 8.12 A representative from the CSA Elections Committee will send out all information to the CSA General Council, STAGs, and other mailing lists with regard to the election information. 8.13 The CSA Elections Committee will handle all appeals from candidates.
8.14 The CSA Elections Committee will be present at the ballot count and the CSA Faculty Advisor(s) will directly assist the CRO and the DRO in counting the Ballots. If the Faculty Advisor(s) cannot be present, he or she may designate another faculty member as a substitute. 8.15 A Representative from the CSA Elections Committee will inform the CSA Executive Council, CSA General Council, STAGs, and all other CSA members of the election results. Nomination and Eligibility of Candidates 8.16 CSA members seeking to be considered as candidates in the election shall submit a completed nomination form and a copy of their most recent transcript to the CRO before the closing of the nomination period. The transcript shall be used to certify the candidates GPA and shall not be used for any other purpose, and shall remain strictly confidential. 8.17 The completed nominations form shall include 20 nominations from CSA members (including signatures and student numbers from the respective nominating members) during a 7 day allotted nomination period before the campaigning period, the timeline of which shall be determined by the CRO. 8.18 Candidates for the elected position of President, Vice-President of Operations, UMSU Representative, or University of Manitoba Student Senator shall be considered eligible if they meet the following qualifications:
(a) (b) (c) Good academic standing with the Asper School of Business, Have a cumulative grade point average of 2.5, Will register for courses in the Asper School of Business during the upcoming fall and winter semesters.
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(d)
Must be a full time or part time student, but must be at least registered in one class in the term of nomination, and will register for one class in each term of their tenure.
8.19 Candidates for the elected position of First Year Representative (2 Positions) shall be considered eligible if they meet the following qualifications:
(a) (b) Recognized as a First Year Asper School of Business Student, Intend to enroll in the School during the upcoming fall and winter semesters as a full time or part time student.
8.20 Eligible candidates shall be notified within twenty-four (24) hours of the closing of the nomination period. 8.21 The list of candidates shall be distributed to the student body before the start of the campaign period. 8.22 Candidates should attend any and all candidate meetings scheduled by the CRO. Candidates who fail to attend any candidate meetings shall be deemed ineligible unless a candidates representative is present, and a reasonable written or email notice is given to the CRO. This includes an All Candidates Meeting, which will mark the beginning of the campaign period. Campaign Procedures and Rules 8.23 Notwithstanding 8.08 and 8.09 The election procedure shall include the following;
(a) (b) (c) A nomination period of seven consecutive days, followed by A campaign period of seven consecutive days, followed by A voting period of not less than two weekdays. The voting period shall include daytime and evening voting hours.
8.24
(a) (b) (c) (d) (e) (f) (g)
Notwithstanding 8.09(d) and 8.09, the election rules shall include the following;
Campaigning outside of the set campaign period is strictly prohibited, Campaigning must cease at the closing of the voting period, Candidates may only run as individuals and may not run as a slate, Campaign material may not bear any logo representing any student group or organization, including but not limited to UMSU, the School, the CSA, or any student group, All campaign material must clearly indicate the date and time of the voting period, Campaign material may only be posted in public spaces, specifically excluding bathrooms and classrooms, Campaign speeches will occur during the campaign period only for the President and Vice President Operations positions,
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The CRO and/or DRO shall preside over the speeches, and question period following the speeches, If the candidate is not present, his or her speech can be read aloud by the CRO, Speeches may be no longer than five minutes and will be followed by an open Question and Answer period capped at twenty minutes in length, Questions can be taken from the floor during the question period or can be submitted anonymously to the CRO, to be read aloud to the CRO, Candidates are permitted to introduce themselves to classrooms / academic sessions based on the following: The discretion of the professor / instructor, a time limit of no more than two minutes of classroom time, and no distribution of campaign materials in the classroom / academic session.
Campaign Materials and Expenses 8.25 Materials may include, but are not limited to: posters, banners, pamphlets, leaflets, brochures, and cards. The material may convey a candidates name, image and/or platform. Campaign material cannot bear the CSA logo and may not have any value to the user other than for informational purposes. 8.26 Each candidate is permitted a maximum of two large posters, whose size cannot exceed thirty-four inches by twenty-seven inches (34 X 27). Each candidate is also permitted no more than three (3) posters whose size may not exceed twenty-six inches by nineteen inches (26 X 19). 8.27 Posters are permitted only on the 100 level of the Drake Centre. No campaign material may be affixed to parts of the building other than the specified cork strips located on the 100 level of the Drake Centre. No posters are permitted on glass, doors, stairwells, in classrooms (including writing on chalkboards or whiteboards), or in tunnels leading to the Drake Centre from the Tier building. No candidate may occupy an entire wall with campaign material. 8.28 The CRO or DRO must approve all campaign materials. Approval will begin at the first meeting of the election (All Candidates Meeting), and no material may be displayed until all materials have been reviewed. If a candidate has new material that he or she would like to distribute at a later date, it must be reviewed and signed by the CRO or DRO before it may be distributed. 8.29 Each piece of campaign material must bear the signature of the CRO or DRO. Upon approval from the CRO or DRO, a candidate may photocopy an approved and signed piece of material. 8.30 Any quantity or paper whose size does not exceed eight and one half inches by eleven inches (8.5 X 11) may be used. The use of university computer services is permitted for initial design, and for reproduction using the candidates own student account. 19
8.31 No supplies or materials, prior to, during, or after the election may be stored in CSA office space. In addition, no CSA supplies or equipment may be used by a candidate for campaign purposes. 8.32 All campaign material must bear the dates of voting in legible format.
8.33 Under no circumstances will stickers / adhesives be allowed for use as campaign material. 8.34 Distribution of campaign material into lockers is strictly prohibited.
8.35 No person(s) other than the CRO, DRO, or the respective candidate themselves may remove a candidates poster(s) from any affixed place during campaigning. 8.36 No campaigning is permitted through internal University / Faculty mailing lists. Other forms of social media (including but not limited to Facebook, Twitter, etc) may be used. However, no private group on any form of social media may be used (including but not limited to a private Facebook group or event). 8.37 All campaign materials must be removed from public view within 24 hours from the conclusion of voting. 8.38 Campaign material is expected to be presented in a manner befitting the Asper School of Business. If any of the CRO, DRO, Elections Committee, or Faculty Member(s) feel that any piece of material is found to be questionable (inappropriate), it can be referred to the CRO, who may remove it without warning. The candidate will not be allowed to replace it with new material. 8.39 Campaign materials may not exceed the campaign budget specified by the CRO, who will determine the budget on a year by year basis. 8.40 All receipts must be submitted to the CRO no later than one week after the election. 8.41 Receipts must be obtained before campaign materials are distributed.
8.42 All materials used in the making and distribution of campaign material must be assessed a value. This includes, but is not limited to: paper, printing, markers, pens, tape, etc. 8.43 If no receipts are available, a value will be placed on the materials used based on the best judgment of the CRO and DRO. 8.44 A campaign expense is defined as a cost incurred to create campaigning material for the purpose of the respective election.
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Voting Process 8.45 Candidates running uncontested shall be elected by a yes/no vote. Successful candidates must receive at least one hundred (100) yes votes and at least four (4) times as many yes votes as no votes. 8.46 Candidates running for a contested position shall be elected by a simple majority of fifty percent (50%) plus one (1) of the eligible ballots. 8.47 In the event that no candidate is able to attain a majority of fifty percent (50%) plus one (1) of the eligible ballots, the candidate with the least amount of votes towards them shall be removed, and a second vote shall be held for the position, with the time to be determined by the CRO. 8.48 CSA members participating in co-op programs or in a school exchange program may vote by absentee ballot. 8.49 Candidates may designate one (1) scrutineer by submitting a written document signed by the candidate and the scrutineer to the CRO twenty-four (24) hours before the start of the voting period. The scrutineer may be present at the polling station during voting hours but may not in any way discuss the election of his or her canadidate while doing so. 8.50 The ballots shall be counted by the CRO, DRO and the Faculty Advisor(s) (or a proxy selected by the Faculty Advisor(s)) selected by the CRO. The results shall be communicated with the members of the CSA within twenty-four hours of the closing of voting period. Grievances and Complaints 8.51 All grievance and complaints shall be directed in writing to the CRO. Upon receipt of a complaint, the CRO shall determine the appropriate procedure for investigating the merits of the grievance or complaint. 8.52 Where the CRO determines that the rules established by the CRO or the rules outlined herein have been violated, the CRO shall determine the appropriate remedy, including disqualifying the candidate responsible for the violation. 8.53 All ballot boxes shall remain sealed until all grievances have been dealt with.
8.54 Complaints regarding the CRO or the fulfillment of their duties shall be directed to the CSA Elections Committee. The CSA Elections Committee shall then review the complaint and determine the appropriate remedy (if necessary).
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Disqualification 8.55 If a candidate is disqualified under any of the Elections rules in this article, they will be unable to run for any elected position for a one year period (up to and including the General Elections in the next year). They may still apply for appointed positions, and may run for an elected position after the one year period expires. Additional Rules 8.56 For any rule not listed in this constitution that is being implemented or changed, approval of the CSA General Council is required.
Article IX.
9.01
9.02 A Committee on Applications shall be formed consisting of the incoming President, incoming Vice President of Operations, outgoing Vice President of Operations outgoing Vice-President of Finance, outgoing President, and one faculty member for the selection of the incoming Vice President Finance. All committee members must be present for interview applicants unless there is a pressing reason approved by the committee. 9.03 A Committee on Applications shall be formed consisting of the incoming President, incoming Vice President Operations, outgoing President, outgoing VicePresident Operations and one faculty member for the selection of all Directors. All committee members must be present for interview applicants unless there is a pressing reason approved by the committee. 9.04 Applications for the positions of Vice-President Finance, Director of Programming, Director of Student Services, Director of Corporate Relations, and Director of Marketing and Communications must be called for and publicized immediately following the annual elections, with all applications being received within seven school days of these elections. The respective Applications Committees (described in 9.02 and 9.03 above) shall choose the Vice President Finance and all Directors within fourteen calendar days of the close of Applications. 9.05 A General Applications Committee shall be formed to appoint all appointed positions (any other available position that is not an elected position), including Committee Chairs on the CSA General Council. The General Applications Committee shall consist of the incoming President, Vice President Operations, Vice President Finance, Director of Programming, Director of Student Services, Director of Corporate Relations, and Director of Marketing and Communications. All members of the General Applications Committee must be present at each interview unless there is a pressing reason approved by the committee. 22
9.06 Applications for the appointed positions of the CSA General Council shall be called for and publicized by the incoming President prior to the end of the second week in March. 9.07 In case a vote is required to select an appointed member of the CSA General Council, each member of the General Applications Committee shall have one vote. If after failing to reach a consensus in the event of a tie, the CSA President shall have the deciding vote. 9.08 The Applications Committee shall have filled all appointed positions and notified the student body of the appointments prior to the end of March except in the case of exceptional circumstances. 9.09 Applications shall be called for any unfilled position within three weeks of returning to the university in the fall.
Article X.
Tenure of Office
10.01 Each elected member shall hold office from April 1st of their incoming year to March 31st of the following year. 10.02 Members not on council at the time of the first meeting of the new council shall hold office from the time of their appointment or and acceptance to the council until the following March 31st. 10.03 Tenure may be suspended. 10.04 Tenure may be terminated by resignation or removal.
Article XI.
11.01 In the event of the resignation of the President, the Vice President Operations shall assume the office of the President for an interim period. A by-election shall be held for the position of the President. 11.02 If any elected representative does not return for the fall term or successfully completes his or her year of studies, the CRO, upon the commencement of the September term, shall conduct a new election. 11.03 Any resignation of a member of the CSA Executive Council or CSA General Council shall be submitted to the President, who shall present the resignation to the CSA Executive Council. In the case of the resignation of the CSA President, the resignation shall be submitted to the Faculty Advisor and Vice President of Operations.
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11.04 The CSA Executive Council shall report to the CSA General Council and shall make a call for Applications for the position if it is an appointed position, or shall call a byelection if the position is an elected position. 11.05 In the case of the temporary absence of the President, the Vice President of Operations shall assume the responsibilities of the President. Should the Vice President of Operations be unable to assume the position, it shall pass to the Vice President of Finance.
Article XII.
Removal of President or Vice President of Operations 12.01 A formal motion for the removal of the CSA President or Vice President Of Operations can be brought if the President or Vice President of Operations has failed to perform the duties of their office and a petition is brought forward to council containing the signatures and student numbers of two hundred and fifty (250) CSA Members. 12.02 Three quarters of the vote of the CSA General Council is required to pass a motion for the removal of the CSA President or Vice President of Operations. 12.03 A successful motion to remove the President or Vice President of Operations shall trigger a by-election for the election of a new President or Vice President Operations (depending on the position that was removed). The respective member who was removed is not barred from running once again as a candidate. 12.04 If the President or Vice President of Operations is removed under this subsection (12.01-12.02), they will be unable to run for any elected position for a one year period (up to and including the General Elections in the next year). They may still apply for appointed positions, and may run for an elected position after the one year period expires. This subsection (12.04) however shall not apply, if the member runs and successfully wins the position they were removed from in the by-election following the removal. Removal of Any CSA General Council Member (Excluding the President, Vice-President of Operations, and First Year Reprsentatives) 12.05 A formal motion for the removal of any other CSA General Council member (Excluding the President, Vice President of Operations, and First Year Representatives) can be moved by the CSA Executive Council if the CSA General Council Member in question has failed to perform the duties of their office. 12.06 Three quarters of the vote of the CSA General Council is required to pass a motion for the removal of any CSA General Council Member (excluding the President, Vice President of Operations, and First Year Representatives). 24
12.07 If a member is removed from the CSA General Council under any procedure in this section (12.05-12.06), they will be unable to run for any elected position for a one year period (up to and including the General Elections in the next year). They may still apply for appointed positions, and may run for an elected position after the one year period expires. Removal of First Year Representatives 12.08 A motion can be brought to initiate removal proceedings of a First Year Representative if the First Year Representative in question has failed to perform the duties of their office. 12.09 Three quarters of the vote of First Year students is required to pass a motion to initiate removal proceedings of a First Year Representative. 12.10 Removal proceedings shall consist of a vote by First Year students. A three quarter vote of all current first year students in favour of removal of the First Year Representative is required for the First Year Representative to be removed. 12.11 A successful removal of a First Year Representative shall trigger a by-election for a new First Year Representative. The respective removed First Year Representative will not be able to run in the by-election. 12.12 If a First Year Representative is removed from the CSA General Council under any procedure in this section (12.08-12.11), they will be unable to run for any elected position for a one year period (up to and including the General Elections in the next year). They may still apply for appointed positions, and may run for an elected position after the one year period expires. Removal Based on a Violation of the Code of Conduct 12.13 Upon a violation of the CSA Code of Conduct, the CSA Executive Council shall have the authority to suspend the CSA General Council member in question. 12.14 In the case of a CSA Executive Council member violating the Code of Conduct, the other members of the CSA Executive Council as a group shall still have the authority to continue the removal process. 12.15 The CSA Executive Council shall then have the unilateral power to use their discretion on the handling of the Code of Conduct violation, including a formal warning, reduction in responsibilities, or removal from council. 12.16 Upon the decision to remove a CSA General Council Member the CSA Executive Council shall meet with the respective member and inform them of the decision. 12.17 Upon the removal of a CSA General Council Member based on a Code of Conduct violation, the CSA Executive Council shall notify CSA General Council of this decision within 24 hours after any appeal has been rejected. 25
Appeal of a Removal based on a Violation of the Code of Conduct 12.18 To commence an appeal process within 24 hours of notice of removal, the removed member shall notify the CSA Executive Council that they wish to appeal their removal. Both the CSA Executive Council and the removed member shall submit written positions to the CSA Faculty Advisor(s) in favour of their positions within seven (7) days of the notification to the CSA Executive Council. The CSA Faculty Advisor(s) shall then meet with the removed member and the CSA Executive Council separately to hear arguments in favour of both parties positions. The final decision shall then lie with the CSA Faculty Advisor(s), who shall submit written decisions for their reasons to uphold the decision of CSA Executive Council, or to return the removed member to the CSA General Council. Disqualification 12.19 If any member is removed from the CSA General Council under this section (12.13-12.18), they will be unable to run for any elected position for a one year period (up to and including the General Elections in the next year). They may still apply for appointed positions, and may run for an elected position after the one year period expires. This subsection (12.19) however shall not apply, if the member successfully wins their appeal and is not removed from CSA General Council as per 12.18.
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13.04 Each Committee (standing or ad-hoc) of the council shall keep records which shall include minutes of all meetings, and any additional information relevant to the committees performance of duties on behalf of the council.
Article XIV.
Standing Committees
14.01 Shinerama Committee: The Charity Co-Chairs shall be the Co-Chairs of the Shinerama Committee. The Shinerama Committee is responsible for conducting the annual Shinerama Campaign. This committee and campaign are open to all University of Manitoba students and are not limited to only CSA members. The Co-Chairs of the Shinerama Committee shall have the authority to appoint students and CSA members to the committee and assign them duties and responsibilities. The Shinerama Committee shall be responsible for the recruitment of volunteers for the campaign. 14.02 Marketing Team: The Director of Marketing and Communications shall be the chair of the Marketing Team (Committee). The Chair of the Marketing Committee has the authority to appoint CSA members to the Marketing Committee and assign them duties and responsibilities. University of Manitoba students can also be appointed to the Committee, but CSA members must be given priority. The Marketing Team is responsible for promoting events and services of the CSA to the Asper School of Business student body and others. 14.03 Race for Space Committee: The Sports Chairs shall be the Co-Chairs of the Race for Space Committee. The Development Officer shall also be a member of this committee. The Co-Chairs of the Race for Space Committee shall have the authority to appoint CSA members to the committee and assign them duties and responsibilities. University of Manitoba students can also be appointed to the Committee, but CSA members must be given priority. The Race for Space Committee is responsible for conducting the Race for Space event, which is a historical event held yearly to raise funds for the Asper Student Legacy Fund. 14.04 Business Banquet Committee: The Business Banquet Co-Chairs shall chair the Business Banquet Committee. The Co-Chairs of the Business Banquet Committee shall have the authority to appoint CSA members to the committee and assign them duties and responsibilities. University of Manitoba students can also be appointed to the Committee, but CSA members must be given priority. The Business Banquet Committee is responsible for conducting the annual Business Banquet event.
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14.05 National Business School Conference (NBSC) Committee: The National Business School Conference Co-Chairs shall chair the NBSC Committee. The Co-Chairs of the NBSC Committee shall have the authority to appoint CSA members to the Committee and assign them duties and responsibilities. University of Manitoba students can also be appointed to the Committee, but CSA members must be given priority. The NBSC Committee is responsible for conducting and making arrangements for the National Business School Conference.The National Business School Conference (NBSC) Logistics Committee is a sub committee of the National Business Conference Committee. The CoChairs of the NBSC Committee shall also be the Co-Chairs of the NBSC Logistics Committee. The Co-Chairs shall have the authority to appoint CSA members to the committee. The NBSC Logistics Committee is mainly responsible for logistics throughout the National Business School Conference. 14.06 Manitoba International Marketing Competition(MIMC) Committee: The Manitoba International Marketing Competition Co-Chairs shall be the Co-Chairs of the MIMC Committee. The Co-Chairs of the MIMC Committee shall have the authority to appoint CSA members to the MIMC Committee and assign them duties and responsibilities. University of Manitoba students can also be appointed to the Committee, but CSA members must be given priority. The MIMC Committee is responsible for the conducting and organizing the Manitoba International Marketing Competition and Conference. 14.07 Five Days for the Homeless Committee: The Charity Co-Chairs shall be the CoChairs of the Five Days for the Homeless Committee. They shall be responsible for organizing and conducting the Five Days for the Homeless Campaign. The Co-Chairs of the Five Days for the Homeless Committee shall have the authority to appoint any student or CSA member at the University of Manitoba to the Five Days for the Homeless Committee and assign them duties and responsibilities. The Five Days for the Homeless Committee shall be responsible for the recruitment of volunteers for the campaign. 14.08 Commerce Carol Logistics Committee: The Social Programmers shall be the CoChairs of the Commerce Carol Logistics Committee. The Committee shall be responsible for the successful completion of the Commerce Carol Event. The Commerce Carol CoChairs have the authority to appoint CSA members to the Commerce Carol Committee and assign them duties and responsibilities. University of Manitoba students can also be appointed to the Committee, but CSA members must be given priority. 14.09 Asian Lunar New Year Committee: The International Communications Co-Chairs shall co-chair the Asian Lunar New Year Committee. The Committee shall be responsible for the successful completion of the Asian Lunar New Year Event. The Asian Lunar New Year Committee Co-Chairs have the authority to appoint CSA members to the Asian Lunar New Year Committee and assign them duties and responsibilities. University of Manitoba students can also be appointed to the Committee, but CSA members must be given priority.
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14.10 First Year Committee: The First Year Representatives shall be the Co-Chairs of the First Year Committee. The First Year Committee is responsible for events and initiatives pertaining to first year students. The First Year Committee Co-Chairs have the authority to appoint CSA members to the First Year Committee and assign them duties and responsibilities. University of Manitoba students can also be appointed to the Committee, but CSA members must be given priority. 14.11 Fashion Show Committee: The Co-Chairs of the Fashion Show Committee shall be the Professional Development Co-Chairs. The Fashion Show Committee is responsible for conducting and organizing the Fashion Show. The Fashion Show Co-Chairs have the authority to appoint CSA members to the Fashion Show Committee and assign them duties and responsibilities. University of Manitoba students can also be appointed to the Committee, but CSA members must be given priority. 14.12 Sports Committee: The Sports Co-Chairs shall co-chair the Sports Committee. The Sports Committee is responsible for the conducting and organizing various sports events throughout the year. The Sports Committee Co-Chairs have the authority to appoint CSA members to the Sports Committee and assign them duties and responsibilities. University of Manitoba students can also be appointed to the Committee, but CSA members must be given priority. 14.13 STAG Committee: The CSA President is the Chair of the STAG Committee. CSA General Council shall have the authority to appoint the President of various individual STAGs to the STAG committee upon their recognition by the CSA General Council. The STAG Committee meets for the purpose of updating all parties with relevant information. The CSA President updates the STAG presidents on current activities, and vice versa. 14.14 CSA Elections Committee: The CSA President shall be the Chair of the CSA Elections Committee. The CSA Elections Committee is responsible for overseeing CSA Elections. See 8.10 through 8.15 for additional details in regard to the CSA Elections Committee. 14.15 Applications Committee(s): See Article IX for details in regard to the formation and mandate of the respective Applications Committee(s).
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Article XV.
Ad Hoc Committees
15.01 On a motion by the CSA Executive Council, the CSA General Council may appoint ad hoc committees at any time for any purpose as considered necessary by council. 15.02 Any appointment of an ad hoc committee shall include:
(a) (b) (c) The mandate of the ad hoc committee, The date the ad hoc committee shall begin, The date the ad hoc committee shall be dissolved unless it is deemed to exist indefinitely. The date may be when a particular condition or decision has been reached, as opposed to a specific date, The ad hoc committee members or the method by which the Ad Hoc committee members shall be selected, The Chair of the ad hoc committee, or the method by which the ad hoc committee shall select a chair, The quorum for the ad hoc committee meetings,
15.03 All ad hoc committees shall consist of at least five (5) CSA General Council members.
Article XVI.
Creation of a New Student Action Group (STAG) 16.01 The CSA requires that an organized Student Action Group must complete an application to the CSA Executive Council prior to being considered for recognized status. The application shall consist of a letter stating the name of the STAG, the purpose of the student group, a statement of intent and projected goals for the opening year and for two years following, and a membership list containing at least twenty members, with names, signatures and student numbers. 16.02 The CSA Executive Council shall then decide on approving or denying the creation of the new STAG, and shall send a letter to the proposed STAG confirming such. Upon receipt of a letter of approval from the CSA Executive Council, the proposed STAG is considered to be recognized as an official STAG by the CSA. Funding of Student Action Groups 16.03 If a STAG is requesting funding, it shall submit a letter stating its proposed plans, new initiatives, the cost of these new initiatives, how these initiatives will benefit the CSA, and a proposed budget.
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16.04 The CSA Executive Council shall decide on the funding that shall be provided to the group once it has received the information required in 16.03.
Bank Account 17.03 For the purpose of handling funds, a bank account shall be maintained each year in the name of the CSA. The Vice President of Finance, President, and Vice President of Operations shall be the joint signing officers. Additional Budget Details 17.04 There will be a limit of $300.00 per event that a member of the CSA Executive Council can approve without consensus when the entire CSA Executive Council is not available for consultation (these specific transactions must be outside the normal course of business). 17.05 The budget shall be made available to any member of the CSA upon request. The CSA member will be able to make an appointment with the Vice President of Finance to review the budget, as opposed to budget being sent, circulated and reproduced. 17.06 All accounting records must be kept up to seven years in the event of a Federal Audit.
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17.07 All funds to be distributed to other student organizations shall be administered by the CSA Executive Council. 17.08 Any charitable donations made by the CSA Council must be from revenue generated from council activities, not from student fees, as approved by the CSA Council.
Article XX.
Referendums
Mandate of Referendums 20.01 By way of motion, the council may from time to time refer matters relating to the CSA to the members of the CSA through a referendum, in which a simple majority is necessary for a decision. 20.02 Referendums shall be binding to the Council. Referendum Procedure 20.03 Arguments for both sides of the referendum shall be publicized for at least fourteen days prior to the vote. This shall be in the form of posters and any other methods deemed appropriate by the CRO. 32
20.04 The CRO shall prepare ballots and prepare a master list of members of the CSA. 20.05 The CRO shall obtain a sealed ballot box. 20.06 Each member of the CSA is entitled to one vote, on a ballot initialed by the CRO. The CRO shall then note on the master list that this member has voted. 20.07 Voting shall be by secret ballot. 20.08 The referendum polls shall be open from 10am to 4pm on two (2) consecutive days, there will be a designated time for Co-op voting held from 6pm to 8pm on the first day of voting. 20.09 CSA members participating in co-op programs or in a school exchange program may vote by absentee ballot. 20.10 The ballots shall be counted by the CRO, DRO and a faculty member selected by the CRO. The results shall be communicated with the members of the CSA within twenty-four hours of the closing of voting period. 20.11 One scrutineer from each side of the referendum question may be present during the counting. 20.12 The results shall be released no more than twenty-four (24) hours after they have been ascertained.
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Constitutional Review 21.05 At least once every year, Constitutional Review will be a topic on the CSA General Council Meeting Agenda. This can occur at any meeting of the year and shall be used to discuss the Constitution and any need for change in the Constitution. This does not necessitate any amendment, but a discussion on review must occur.
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