R 12 Mo Ac and Sub Ledger Processes

Release 12 Financials Best Practices Multi-Org Access Control & Subledger Processes
Alyssa Johnson Solution Beacon
Agenda
Global Financial Management Shared Services Subledger Features and Best Practices
Payables Assets Receivables Advanced Collections Cash Management
Additional Tools More Information

Copyright 2009 Solution Beacon, LLC All Rights Reserved Any other commercial product names herein are trademark, registered trademarks or service marks of their respective owners.
Global Financial Management
Oracles Global Financial Management Model
Shared Services
Shared Services Multi-Org Access Control
Access multiple operating units within a single application responsibility Perform tasks for and across multiple operating units
Enter transactions Process data View information Run reports
Increase effectiveness of Shared Service Centers
What is Multi-Org Access Control?
United States
Legal Entity
Canada
Legal Entity
France
Legal Entity
Release 11i
USA
Operating Unit
CANADA
Operating Unit
FRANCE
Operating Unit
Responsibility
Responsibility
Responsibility
United States
Ledger
Canada
Ledger
France
Ledger
Release 12
USA
Operating Unit
CANADA
Operating Unit
FRANCE
Operating Unit
Responsibility
US Operations
Ledger
Northeast
Operating Unit
South
Operating Unit
Western
Operating Unit
Responsibility
Query
View data across Operating Units

9 9
Data Entry
Users can access all operating units assigned to responsibility/user
10 10
Concurrent Requests
>400 concurrent processes can be run for Multiple OUs
If OU left blank, runs for all OUs assigned to responsibility/user
11 11
Concurrent Requests
If process can be run for only Single OU, Operating Unit is required and populates this new field
12 12
Multi-Org Access Control

Setup
Define Operating Units in HR Define Security Profile composed of Operating Units Run Security List Maintenance Program Assign Security Profile to Profile Option
Profile Options
MO: Operating Unit
Used when Multi-Org is NOT enabled On upgrade, assigned operating unit of 11i responsibility
MO: Security Profile

Assign security profile name at User or Responsibility level
MO: Default Operation Unit

Assign default operating unit
13
Multi-Org Best Practices

Customizations which filter data by operating unit must be checked Virtual Private Database (VPD) feature will replace usage of CLIENT_INFO(Org Context) function in new Multi-Org Architecture Release 11i script to access specific operating unit data
begin dbms_application_info.set_client_info('&org_id'); end; / select * from po_headers /
Release 12 must request access through Security Policy in the database

begin end;
mo_global.set_policy_context('S', &org_id);
/ select * from po_headers /

14 14

Check programs where concurrent program definition has been customized, value is null on upgrade and concurrent program may not run correctly New column MULTI_ORG_CATEGORY add to table FND_CONCURRENT_PROGRAMS On upgrade, values assigned
S = Single Org M = Multi Org
Example script to set value

UPDATE FND_CONCURRENT_PROGRAMS SET MULTI_ORG_CATEGORY = {'S or M} WHERE CONCURRENT_PROGRAM_NAME = '{Program Name}'
15
Upon upgrade, MOAC will not be automatically enabled Not required to implement MOAC
Test bolt-ons, personalizations, customizations and 3rd party apps with MOAC enabled during upgrade testing
A hybrid environment where some users operate in MOAC and others do not is supported Features unconstrained by multi-org today are still unaffected in R12 MOAC MOAC may require additional internal controls or security Utilize function FNDMOPREFS to give users even more flexibility in managing their assigned Operating Units
16 16
Subledger Features and Best Practices
Payables
Payables Invoice Lines
Added between Header and Distribution Line information Improved Asset Tracking (Item Description, Manufacturer, Model, Serial Number, Warranty Number) Line Level Approval Capability
19
Payables Invoice Workbench
Invoice Workbench has significant changes

Operating Unit column added Invoice line required New button (Discard) for reversing PO matched invoices New tabs for managing invoice lines, holds, viewing and scheduling payments
Allow adequate training time
20
Payables Supplier Maintenance
Improved search functionality Notification from iSupplier portal
Ease of navigation
New Supplier Maintenance User Interface Prior Customizations will have to be addressed Can also be accessed from Professional Buyers Workbench
21
Payables Supplier Maintenance

Suppliers moved to Trading Community Architecture as Parties Clean up Suppliers prior to upgrade Allow adequate training time both for Supplier forms and TCA
Ease of Navigation
Shared Services
22
Oracle Payments Funds Disbursement

Centralized Payment Engine to Manage Funds Capture and Funds Disbursements Increase Straight Through Processing Rates Better working capital management by providing realtime visibility to cash inflows and outflows Efficiently Generate Payments for Multiple Organizations, Currencies and Regions Single Payment across OUs with same LE Lower Costs associated with Transmission Protocol/ Formats Schema IBY Data repository on top of TCA
23

Select Invoices 1 Selection Batch 1 Payment Build Payment Instruction Creation Payment Instructions Transmit Payments
2
POOL OF BUILT PAYMENTS
3 Payables Payments Print Payments
24

Quick Search Quick view graphics
Shortcuts
Concurrent Requests
25
Submit Payment Process Request (Release 12) = Select Payment Batch (Release 11i ) File creation not constrained to unique combination
26
Learn new definitions and process flow All payment document formats must be in BI Publisher plan accordingly Utilize templates to expedite processing Consider straight-through processing Training, Training, Training
27
Payables AR/AP Netting

Available when Trading Partner both Customer and Supplier
Receipt Receipt $400 $400
COMPANY ABC
AR Invoices AR Invoices $500 $500 $600 $600 AP Invoices AP Invoices $300 $300 $100 $100
NETTING
Payment Payment $400 $400
Benefits
Reduced cost in Trading Relationship Reduced data entry More efficient processing Improved Cashflow
28
Payables Accounting
Run the Invoice Validation program DAILY Run Create Accounting Process DAILY Resolve issues reported in Subledger Accounting Program Report DAILY When closing period, run Transfer to GL program an additional time, to verify all accounting entries have transferred
29
Payables Period Close and Reconciliation
Start to work any exceptions in Subledger Period Close Exception Report 5 days before close Utilize Subledger Control Accounts for liability accounts to ensure only used by Payables
New Flexfield Qualifier on Natural Account
Become Familiar with Reconciliation Reports

Open Account Balance Listing (Accounts Payable Trial Balance); Newest version in CPC
R12 Proactive Intelligence Center: Oracle Payables MetaLink Doc ID: 578232.1
30
Assets
Assets Automatic Preparation of Mass Additions
Utilizes Default Rules and/or Public APIs to prepare mass addition lines automatically Benefits
Avoids customization and manual intervention Auto populates required fields such as expense account, and asset category
32
Assets Automatic Depreciation Rollback

No Longer Necessary to perform rollback manually Automatic Depreciation Rollback performed when two criteria are met:
Period is open Depreciation has been performed in that period
Performed only on selected assets as required Benefits

Enhanced Performance More Efficient Processing of Adjustments
33
Assets
Create Journal Entries is replaced by Create Accounting Relocated Setups
Journal Source and Journal Category setup now located in Subledger Accounting Intercompany account setup now located in Accounting Setup Manager
Profile Options
New - FA: Use Workflow Account Generation. Default is Yes. Workflow Account Generator functionality could be managed by Subledger Accounting Rules Obsolete - FA: Include Nonrecoverable Tax in Mass Addition. Replaced by Post Accounting Programs under Subledger Accounting. These programs manage the setup for all eligible lines from Payables to Assets for the Mass Additions Create program
Invoice distributions from Oracle Payables that interface to Assets now display the Invoice Line Number
34
Assets
If a Retirement or Reinstatement transaction has occurred, the Calculate Gain and Loss program should be run before the Create Accounting program If multiple asset books are linked to the same ledger, ensure that the natural account segment value of the asset clearing account is unique for each asset book Review group asset options carefully to determine which ones satisfy your requirements because once Group Asset Advanced Rules options are defined, they cannot be changed
35
Receivables
Receivables Customer Maintenance

New Customer Form Any customizations to 11i form must be addressed
Search Functionality
37

Backward-compatible views RA_CUSTOMERS and RA_ADDRESSES are no longer available; customizations should reference TCA tables
Navigation Tabs
Details Icon Site Information
38
Utilize Best Practices for modeling Customer Data from Metalink Doc ID: 269124.1
When considering a particular company which entities should be modeled as parties? Which should be modeled as party sites? For which of these parties do you need to create accounts? Should multiple accounts be created for any of the parties? Should multiple bill-to account sites be created for any given account? Should any account relationships be created?
39
Receivables Revenue Recognition
Revenue Recognition based on

Time
Proportionally over Time Upon Expiration of Contingencies
Events
Payment Customer Acceptance
Rules
Payment Term Thresholds Refund Policy Thresholds Customer Creditworthiness
40
Receivables Direct Refund Generation

Nov 2008 CPC addresses bug in this functionality
Apply To Refund
Electronic Credit Memo Refund Attributes Button

Generates Payables Refund Request
41
Receivables Line Level Cash Application
Receipts can be applied at line level More accurate representation Application Form
Select Receipt Select Apply in Detail
42
Receivables Line Level Cash Application

Receipt Transaction Tree Structure Detail
Receipts can be applied to one or more lines Discounts automatically applied Freight and tax can also be applied
43
Oracle Payments Funds Capture
Payments integrates with the following products to facilitate Funds Capture

- Collections - iReceivables - iStore - Order Capture - Order Management - Service - Service Contracts - Lease Management - Receivables - Student System
44

SOURCE PRODUCT
1 Create 2
Transaction Request Authorization Results Notification
Authorizes funds Acknowledgement

THIRD PARTY PAYMENT SYSTEM
Payment Attributes and Authorization for Future Settlements Acknowledgement

3
Sends request for settlement
RECEIVABLES
Request for settlement
PAYMENTS
45

Transmission Protocols supported out-of-the-box FTP Secure FTP HTTP HTTPs AS/2 Third Party Payment Systems supported out-of-the-box
Paymentech
Concord EFSnet
Wells Fargo First Data (North Platform) CyberSource
VeriSign
46
Payments Setup Workbench
Task Setup Status
Credit Card Encryption XML Templates Funds Disbursement
Ease of navigation
Funds Capture
47
Receivables Balance Forward Billing
Release 11i Consolidated Billing becomes Release 12 Balance Forward Billing More Flexible Billing Cycles Consolidation of invoices at site or account level Generate Balance Forward Bills using Bill Presentment Architecture
48
Receivables
Receivables Collections Workbench is a subset of Advanced Collections module Check MetaLink Doc ID: 389443.1, Appendix C for Advanced Collections features available for use in the Receivables Collections Workbench Utilize Subledger Control Accounts for liability accounts to ensure only used by Receivables
New Flexfield Qualifier
49
Receivables
Use parallel processing functionality to reduce processing time on large volumes of data
Automatic Receipts Creation Program (API) Automatic Remittances Creation Program (API) Revenue Recognition Master Program Late Charges program Submit Accounting Program
50
Receivables Close and Reconciliation
Run Submit Accounting Program DAILY and resolve any issues in accounting Submit Accounting runs both
Revenue Recognition Create Accounting
Utilize Unposted Items Report to identify issues Reconciliation

AR Reconciliation Report (other reports if discrepancies) Potential Reconciling Items Report Run Aging and compare with Reconciliation Report Run Journal Entries report and compare with Reconciliation Run AR to GL Reconciliation Report
51
Advanced Collections
Advance Collections
New Collections Workbench Integration with Territory Management so that Collection Territories can be independent from Sales Territories Integration with Payments so organizations can collect funds real-time with funds capture Question and answer type format simplifies setup
53
Advanced Collections
Separate License Check MetaLink Doc ID: 389443.1 for Advanced Collections process flows, features, screenshots, and upgrade considerations
54
Cash Management
Cash Management
Cash Mgmt Cash Mgmt Payables Payables Receivables Receivables Payroll Payroll Bank Bank Accounts Accounts Treasury Treasury Bank Bank Accounts Accounts Payables Payables Bank Bank Accounts Accounts Payables Payables Receivables Receivables Payroll Payroll Treasury Treasury
Cash Mgmt Cash Mgmt
TCA TCA
Banks Banks Bank Bank Accounts Accounts
Payroll Payroll
Treasury Treasury
Release11i
Release 12
56
Cash Management
Single User Interface Bank Account owned by Legal Entity instead of OU Bank/Branches are TCA Parties
Update Bank, Branch, and Account in one location
57
Cash Management Bank Accounts
Manage Payment Documents from Bank Accounts form
58
Cash Management
Verify cash clearing and cash accounts are defined at the bank accounts control level
59
Additional Tools
BI Publisher
61
BI Publisher
Utilized across entire E-Business Suite Over 850 templates across 55 products Remaining Standard reports migrated to BI Publisher in 12.1 BI Publisher report development is a new skill set which should be mastered as soon as possible
62
Integration Repository
Describes all Oracle interface endpoints
All types of interfaces Browse through tree structure Search Functionality
Drilldown to interface details
63
More Information
More Information
Release 12 Online Documentation

Oracle Financials Concepts Guide (B28873-01) Oracle Applications Upgrade Guide: Release 11i to Release 12 (B31566-01) Oracle Financials and Oracle Procurement Functional Upgrade Guide: Release 11i to Release 12 (B31543-01)
Metalink Doc ID 580299.1 Best Practices for Adopting Oracle E-Business Suite Release 12 Release 12 Information Center
Knowledge Tab of My Oracle Support
65 Copyright 2009 Solution Beacon, LLC All Rights Reserved Any other commercial product names herein are trademark, registered trademarks or service marks of their respective owners.
65
Release Update Packs
6 RUPs since Release in January 2007 Metalink Note 743368.1 Oracle E-Business Suite Release Update Pack Readme, Release 12.0.6 Apply Financials Critical Patch Collections (CPC) MetaLink Doc ID: 557869.1
If Your Current Patch Level is RUP3 or earlier
At a minimum apply November 2008 CPCs. Ideally, apply 12.0.6 (Patch 6728000) and November 2008 CPCs
RUP4, 5 or 6
Apply November 2008 CPCs (AP Patch 7456652 and AR Patch 7387254)
66
Extended Support Schedule
Release 11.5.10
Premier Support extended to November 2010 Extended Support extended to November 2013
Release 12
Premier Support extended to November 2012 Extended Support extended to November 2015
67
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Questions and Answers
Thank You! Alyssa Johnson ajohnson@solutionbeacon.com

www.solutionbeacon.com
Real Solutions for the Real World
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R 12 Mo Ac and Sub Ledger Processes

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Release 12 Financials Best Practices Multi-Org Access Control & Subledger Processes

Alyssa Johnson Solution Beacon

Additional Tools More Information

Global Financial Management

Oracles Global Financial Management Model

Shared Services Multi-Org Access Control

Increase effectiveness of Shared Service Centers

What is Multi-Org Access Control?

What is Multi-Org Access Control?

What is Multi-Org Access Control?

View data across Operating Units

What is Multi-Org Access Control?

Users can access all operating units assigned to responsibility/user

What is Multi-Org Access Control?

>400 concurrent processes can be run for Multiple OUs

If OU left blank, runs for all OUs assigned to responsibility/user

What is Multi-Org Access Control?

Multi-Org Access Control

MO: Security Profile

MO: Default Operation Unit

Multi-Org Best Practices

Release 12 must request access through Security Policy in the database

/ select * from po_headers /

Multi-Org Best Practices

Example script to set value

Multi-Org Best Practices

Subledger Features and Best Practices

Payables Invoice Lines

Payables Invoice Workbench

Invoice Workbench has significant changes

Allow adequate training time

Payables Supplier Maintenance

Improved search functionality Notification from iSupplier portal

Payables Supplier Maintenance

Oracle Payments Funds Disbursement

Oracle Payments Funds Disbursement

3 Payables Payments Print Payments

Oracle Payments Funds Disbursement

Oracle Payments Funds Disbursement

Oracle Payments Funds Disbursement

Payables AR/AP Netting

Payment Payment $400 $400

Payables Period Close and Reconciliation

Become Familiar with Reconciliation Reports

Assets Automatic Preparation of Mass Additions

Assets Automatic Depreciation Rollback

Performed only on selected assets as required Benefits

Receivables Customer Maintenance

Receivables Customer Maintenance

Details Icon Site Information

Receivables Customer Maintenance

Receivables Revenue Recognition

Revenue Recognition based on

Receivables Direct Refund Generation

Electronic Credit Memo Refund Attributes Button

Generates Payables Refund Request

Receivables Line Level Cash Application

Receivables Line Level Cash Application

Oracle Payments Funds Capture

Payments integrates with the following products to facilitate Funds Capture

Oracle Payments Funds Capture

Transaction Request Authorization Results Notification

Authorizes funds Acknowledgement