Visitor registration

Each day, visitors walk in and out of your office. The reception cannot always keep pace with all these comings and goings, which makes it difficult to comply with safety requirements and maintain a clear record of visitors to your organization. With these concerns in mind, TOPdesk has developed a new module: Visitor registration.
TEXT: AMANDA DIRKSE

The Visitor Registration module is a user-friendly module in which all necessary information about your visitors, such as arrival and departure times, can be easily registered. The module enables you to regulate reception procedures, improve services and ensure the safety of your property and employees.

User-friendliness
TOPdesk has devoted much attention to simplifying the process of registering visitors. Registration is quickly achieved because TOPdesk uses existing data from other programmes, such as staff databases. Visitors can be easily linked to a host or hostess in these staff databases, while a group of visitors can be registered at once. There is also a search function which provides quick access to important information. Finally, the lists of persons are adjustable and can be printed or exported on demand.

Safety & Communication

By registering your visitors, you will always know exactly how many people are currently on your premises. In case of emergency, an overview of current occupancy can quickly be printed. This simplifies the duties of emergency personnel. Alerts can also be set up to automatically notify the service desk each time a visitor enters or leaves the building.

TOPdesk can be used to keep hosts up to date with relevant information regarding visitor regulations and appointments. For example, you can include arrival times of visitors, parking allocations and route descriptions in your emails. You will always be able to keep your employees and their visitors well-informed.

MODULE IN THE SPOTLIGHT 9