GUIDELINES ON PRODUCT DONATIONS

These guidelines cover product donation requests from Unilab employees as well as external stakeholders. THE REQUEST LETTER CHECKLIST Your request letter must fulfill all of the following: Furnished in original hard copy with the organizations letterhead and complete address, and addressed to Jose Antonio T. Mapa, AVP for the Unilab Foundation. Duly endorsed by a medical doctor (MD) who will be participating in the medical mission, with his/her PTR and contact number, and clear photocopy of doctors PRC ID (front & back). If the activity is endorsed by a Unilab employee, his/her name and signature should also be indicated in the request letter. An endorsement by a Unilab employee means he/she can vouch for the organization and its activities. Hand-carried, snail-mailed, faxed or e-mailed to Unilab. Fax and e-mail transmittals must be followed by the original for processing to start. Received by Corporate Affairs Division at least (2) weeks before the actual date of outreach activity to allow proper processing. Complete address and date of medical mission, target number of beneficiaries, including the contact person and contact information of the requesting party. Request letters will not be processed until all requirements are met. FOLLOW-UP CALLS Follow-up calls by the requesting party may be done with Marian Sola or Merle P. Victorino of Corporate Affairs Division at 8581000 local 7357, Monday to Friday from 1:00 to 5:00 PM. To facilitate the follow up, state clearly the complete name of the requesting party and/or the signatory to the letter. CLAIMING OF PRODUCT DONATION The product donation may be claimed at Corporate Affairs Division, Ground Floor, Bayanihan Bldg., Unilab Main Compound every Friday from 1:00 to 4:00 PM. Please look for Marian Sola. When picking up the donation, the representative of the requesting party must bring the following for authentication purposes: a. Copy of the request letter originally submitted to Unilab b. Authorization letter for person picking up the products c. Valid ID of the person picking up the products An interval of six (6) months is necessary for a new request to be considered for processing. POST-ACTIVITY REPORT & DOCUMENTATION Requesting party is required to document and provide pictures of the activity, and a list of participating doctors and medical professionals. Compliance to the documentation requirements is necessary for the requesting party to be in good standing.