BKAV

eOffice
VN PHNG IN T
TI LIU HNG DN S DNG

I.

PHN I: TRAO I THNG TIN

Ti liu ny hng dn s dng nhanh mt s tnh nng c bn ca phn mm eOffice Khuyn co: Bn hy va c hng dn ny va thao tc lun trn phn mm t hiu qu cao nht

1. Ci t phn mm
chy phn mm eOffice bn lm theo cc bc sau y:

Copy file eOffice.exe t cc my c ci t eOffice C:/eOffice/eOffice.exe v

my tnh ca mnh.

Bm p chut vo file eOffice.exe (biu tng hnh mt trng), ca s ng nhp s

xut hin. Bn hy in thng tin ca bn vo ca s ny nh sau:

o a ch email: L a ch email ca bn ang s dng Cng ty.

V d : LongPT@sonha-quangngai.gov.vn

o Mt khu: L mt khu ca email ca bn. Nu bn khng nh hoc khng bit mt

khu ca mnh hy gi s 0914.684401 (gp Mr. Long) c tr gip.

o Bn c th tick vo Ghi nh mt khu ln sau bn khng phi g li mt khu

na.

o Chn ng nhp vo h thng. Nu ca s bo Khng ng nhp c, hoc

bo Sai mt khu bn hy gi s 0914.684401 c tr gip.

o Vi ln u tin chy eOffice, ca s ghi tn s xut hin, bn hy ghi tn ca mnh

vo H v tn, chn ng hon tt

o T ln sau eOffice s t ng chy, bn ch cn g mt khu v n ng nhp

vo h thng.

2. Hi thoi
Khi mun trao i ngn vi ai trong Cng ty, bn hy thc hin nh sau:

Chn nt Hi thoi trn thanh tc v chnh ca eOffice (thanh tc v gm cc nt

km hnh nh st mn hnh pha trn), ca s hin th danh sch nhng ngi ang s dng eOffice s hin ln.

 chn ngi cn trao i bn hy bm p chut vo tn ngi , bn c th tm

thy tn ca h danh sch Tt c hoc danh sch theo Phng ban. Bn mun tm theo danh sch no th hy bm chut vo tab Tt c hoc Phng ban.

Khi ang hi thoi, bn c th gi file cho ngi ang hi thoi cng bng cch bm
vo nt Gi file trn ca s hi thoi.

Bn c th dng cch ghp cc k t nh: :) :D :( :P th hin cm xc bng hnh

nh, hoc c th chn hnh nh trc tip t thanh cng c ca ca s hi thoi

Chn Gi gi tin i

3. Gi file trc tip

Khi mun gi mt hay nhiu file ti liu cho ai bn hy lm nh sau:

Tm n file cn gi v bm chut phi vo file, mt menu s xut hin Chn Gi file bng eOffice, ca s chn ngi nhn s xut hin Bn hy bm p vo tn ngi nhn gi file. Nu mun gi file ny cho nhiu
ngi, bn hy tick vo bn cnh tn nhng ngi ri chn Gi file

4. c thng bo mi
Khi c thng bo mi n (lch lm vic lnh o, thng bo, cng cng, quy nh, bo co cng vic tun,) bn s thy c mt ca s nh gc di bn phi mn hnh t ng xut hin, bn hy bm chut vo thng tin mi hin ln.

5. Gi email cho ngi khc

gi email cho ngi khc (c th gi c cho ngi trong n v a ch c ui @sonha-quangngai.gov.vn v ngoi (khng gi c cho gmail v yahoo), bn hy lm nh sau:

Chn nt Son th gc trn bn tri ca s phn mm eOffice G a ch email ca ngi nhn vo Gi ti.
V d: LongPT@sonha-quangngai.gov.vn

G tiu bc th vo Tiu . V d: ng k phng hp Bn c th nh km file theo email bng cch chn nt Km file
G ni dung bc th

Chn nt Gi gc trn bn tri ca s son th gi th i. 3

6. Lin kt ti cc Website ca Cng ty

nhanh chng vo cc trang web thng c dng trong Cng ty m khng cn nh a ch, bn hy lm nh sau:

m website ni b ca Cng ty t eOffice bn hy bm nt Lin kt trn thanh

tc v ca eOffice.

Ngoi ra bn cnh nt Lin kt c mi tn ch xung, bn hy bm vo mi tn

ny c thm mt danh sch cc website khc na, bn hy bm chut vo trang web bn cn m.

7. ng, m nhanh ca s eOffice

Khi phn mm eOffice ang chy, bn s thy c biu tng hnh mt trng ca phn mm gc phi bn di mn hnh

ng hay M ca s ca eOffice bn hy bm chut vo biu tng ny. Bn nn

phn mm chy lin tc kp thi nhn thng tin mi, khi khng s dng na bn ch cn bm vo biu tng mt trng ng ca s li.

Nu mun thot khi chng trnh, bn hy bm chut phi vo biu tng mt trng
v chn Thot.

8. Gi tin vo cc Mc tin chung (Thng bo, Cng cng,)

Bn s thy bn tri ca s chnh ca eOffice mt sch cc mc tin nh Thng bo, Cng cng,y l cc mc cha cc thng tin iu hnh nh: Thng bo, Cng cng,ca Cng ty. Bn c 2 cch gi thng tin vo cc mc ny nh sau:

Cch 1: o Bn hy bm chut phi vo mc cn gi tin vo ri chn Gi tin vo y

o Cc bc tip theo bn hy lm ging nh gi email.

Cch 2: o Mi mc tin s c gn vi mt a ch email, khi bn gi thng tin n a ch ny

th thng bo cng s c gi vo mc tin tng ng. V d: mc tin Thng bo c gn vi a ch ThongBao@sonha-quangngai.gov.vn, mc tin Cng Cng c gn a ch CongCong@sonha-quangngai.gov.vn. Bn c th t on a ch c gn vi mc tin no theo cch ly tn ca mc tin, b du v cc du cch v thm ui @sonha-quangngai.gov.vn.

Ch : Cc mc tin c phn quyn v khng phi ai cng c quyn hn gi tin vo , nn c th bn s nhn c thng bo Bn khng c quyn gi tin vo y khi gi thng bo vo mt mc no .

9. Tr li mt tin trong Mc tin chung

Khi bn c mt tin trong cc mc tin chung, v mun tr li tin cho tt c mi ngi c c tin ny bn hy lm nh sau: Chn chut phi vo tin ny (chn trn danh sch cc tin bn phi danh sch cc mc tin) mt menu s xut hin, bn hy chn Tr li tt c. Nu bn ch mun tr li cho ngi gi tin thi th bn hy chn Tr li. Ca s son tin s xut hin

Son ni dung tr li v bm nt Gi gc trn bn tri ca s son tin hon tt.

10.

i mt khu
thay i mt khu bn hy lm nh sau:

Chn menu Cng c trn menu ca eOffice Chn Thay i mt khu ca s thay i mt khu s xut hin Bn hy g mt khu ang s dng vo Mt khu hin ti G mt khu mi vo Mt khu mi, bn hy g li chnh xc mt khu ny vo
G li mt khu mi chc chn rng bn g ng mt khu

Chn ng hon tt. T ln ng nhp sau bn hy s dng mt khu mi ny

ng nhp chng trnh

II.

PHN II: X L VN BN

1. X l vn bn n
Khi c vn bn n cn x l, eOffice s t ng thng bo (notify) di gc mn hnh my tnh ca bn, ni dung ca thng bo gm hnh nh, tn ngi gi v trch yu ca vn bn c ni dung vn bn nhn c v xem kin x l

1.1.1 Thao tc x l khi nhn vn bn n

1) Nhp chut vo dng ch bn trong ca s notify.

Mt giao din x l vn bn hin ra cho php bn lm vic vi vn bn va chn

Nhp p chut tri m vn bn

2) Nhp p chut tri vo phn trch yu ca vn bn cn x l.

Mt ca s mi hin ra vi ni dung vn bn, cc ti liu km theo (nu c) v cc kin x l lin quan.

3) Nhp chut vo cc mc trong phn ni dung vn bn xem chi tit cc kin x l

lin quan v cc vt cng vn (vn bn khi u t u, chuyn n nhng ai,). 1.1.2 Ghi kin x l vo vn bn 1) Khi m vn bn ta s thy phn ghi kin x l ca mnh 2) Ghi kin x l vo kin. 3) kin x l ca bn s c lu li khi bn chuyn x l vn bn cho ngi khc.

Khong trng ghi kin x l

L u :

1. Bn c th to ra cc mu kin x l v dng li cho tin bng cch bm vo mc

.

2. Nu bn nhn c vn bn nhng cha x l trong khi vn bn vn cn hn, lc

ny chng trnh cng t ng nhc bn, bn ch cn kch chut vo dng ch thng bo bn trong ca s xem nhng vn bn cha x l.

3. Nu bn m cng vn ra v cha x l ngay, bn c th m li ca s x l vn bn

bng cch bm vo mc Vn bn trn thanh cng c ca eOffice.

Sau bn c th xem ni dung vn bn cng nh kin x l lin quan. 1.1.3 Chuyn x l vn bn n

1)
2)

T ca s x l vn bn chn Chn i tng cn chuyn ti.

Mt menu hin ra vi danh sch cc ni nhn c gi sn. Mt ca s nh hin ra cng vi danh sch nhng ngi thuc i tng bn va chn. 3) Chn tn ngi x l.

2. X l vn bn thng bo
Vn bn thng bo l vn bn c gi ti bn vi mc ch thng bo. Bn ch c m v xem ni dung vn bn ny. Tt c vn bn thng bo c lu trong mc Vn bn thng bo trong ca s qun l vn bn.

2.1 Cc bc x l khi nhn vn bn thng bo 1) 2) c ni dung vn bn. Kt thc vn bn v lu vo h s.

3. X l vn bn i
Vn bn i c s dng khi: To mt vn bn i mi To mt vn bn i tr li cho vn bn n. 3.1 Khi to mt vn bn i mi: T thanh cng c ca chng trnh eOffice chn mi tn s xung bn cnh nt Vn bn, mt menu hin ra. Chn Vn bn i.

Ca s son tho vn bn i xut hin.

1. D tho vn bn i
d tho ni dung vn bn i, c 2 cch

Cch 1 - D tho trn trnh son tho thng dng (MS Word, Excel,): son tho ni dung trn mt trnh son tho bt k sau gn km file ny vo vn bn, chi tit xem phn Nhp ti liu km theo. y l cch thng s dng. Cch 2 - Son ni dung trn trnh son tho ca eOffice: son trc tip trn phn ni dung ca ca s Vn bn i.

2. Nhp ti liu km theo vn bn

Bn c th gi ti liu km theo (d tho vn bn, ti liu tham kho lin quan ti vn bn, cc vn bn lin quan,..) vo mt vn bn chuyn i, bn lm nh sau: 1) Trong ca s lm vic vi vn bn, chn 2) Tm n file cn nh km vo vn bn. . Mt ca s m ra cho php bn duyt n file cn nh km.

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3) Chn Open kt thc vic chn ti liu gi km.

3. Thm vn bn lin quan

Vn bn lin quan l vn bn c s quan h v mt ni dung vi vn bn ang x l, v d nh cng vn i tr li cng vn n l hai vn bn lin quan. Cc thao tc thc hin:

1)

Trong ca s lm vic vi vn bn, chn

Ca s tm kim vn bn hin ra cho php bn tm cc vn bn lin quan trc .

2)

Tm v chn vn bn lin quan. Nhp >> ri n Thm kt thc vic thm vn bn lin quan.

3)

4. Nhp thng tin km theo vn bn

Sau khi khi to v d tho ni dung cho vn bn i, bn in cc thng tin lin quan ti vn bn:

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Trch yu: Ghi trch yu vn bn. khn: Chn mc khn t cho vn bn. Loi vn bn: Chn loi vn bn. Lnh vc: Chn lnh vc phn loi vn bn. n v son tho: Chn Phng/n v pht hnh vn bn. Thi hn x l: Chn thi hn x l ca vn bn, dng nhc cc vn bn qu hn x l.

5. Chuyn x l vn bn i 1) T ca s x l vn bn chn
. Mt menu hin ra vi danh sch cc ni nhn c gi sn. 2) Chn i tng cn chuyn ti. Mt ca s nh hin ra cng vi danh sch nhng ngi thuc i tng bn va chn. 3) Chn tn ngi x l.

4) Chn

chuyn tip vn bn i.

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6. Ly li vn bn va x l (Vn bn gi nhm a ch)

Khi bn gi nhm a ch hoc mun chnh sa li ni dung vn bn chuyn cho ngi khc, bn c th s dng tnh nng Ly li vn bn.
ly li vn bn x l

1.

T thanh cng c ca eOffice chn Vn bn m ca s qun l vn bn.

Ca s qun l h s vn bn hin ra. 2. 3. 4. 5. 6. Chn tab Vn bn ang x l. Chn mc Vn bn va x l. Chut phi vo vn bn cn ly li. Mt menu hin ra. Chn Ly li vn bn.

7. Vo mc Vn bn i ch x l (nu vn bn va ly li l vn bn i) hoc Vn bn n ch x l (nu vn bn va ly li l vn bn n) xem vn bn va ly li. Lu : Vn bn ch c th ly li khi ngi nhn vn bn cha m vn bn ra. Vn bn xin kin ca ngi khc, khi ly li vn bn xin kin ng ngha vi vic b vic xin kin ny

7. Lu vn bn vo h s
Khi khi to mt vn bn i hoc kt thc mt vn bn n hoc i, h thng s yu cu bn lu vn bn vo h s. H s lu vn bn c th l h s c hoc to mi (nu cn). Mun lu vn bn vo h s no bn ch cn chn vo tn h s ri nhn .

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3.2 Khi to mt vn bn i tr li cho vn bn n:

3.2.1. Cc bc khi to
1. M vn bn n cn x l.

2. Trn ca s xem chi tit vn bn chn Tr li.

Mt menu hin ra.

3. Chn Vn bn i.
Ca s vn bn i xut hin. 4. Son tho vn bn i (Gi km ti liu hoc son trn trnh son tho eOffice) ri chuyn vn bn tr li 3.3 chnh sa ni dung ti liu km theo khi nhn vn bn i 3.3.1. Cc bc thc hin 1. M vn bn cn x l.

2. Nhp p chut vo file vn bn nh km m v chnh sa ni dung.

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3. Lu li niFile dung va chnh sa. nh 3.4 Xem phin bn ti liu km theo khi x l km

3.4.1. Cc bc thc hin

Qua mi bc x l, s thay i ca cc ti liu km theo c lu thnh cc phin bn khc nhau. xem phin bn ti liu km theo 1. M vn bn cn x l. 2. Chut phi vo ti liu km theo vn bn.

Mt menu hin ra km theo tn ca cc phin bn ti liu c chnh sa. 3. Chn ti liu cn xem. Lu : m phin bn cui cng, ch cn bm p chut vo ti liu km theo. 3.5 Kt thc x l vn bn

3.5.1 Kt thc vn bn
Vic kt thc x l vn bn c thc hin khi bn hon thnh vic son tho v kim duyt ni dung ca vn bn ny. kt thc x l mt vn bn:

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1. M vn bn cn kt thc. 2. Chn Kt thc trn thanh cng c.

3. Lu vn bn vo h s.

Nu c sn h s lu, ta chn h s v nhp p vo h s (hoc chn h s ri nhp vo ). Trng hp cha c h s cn lu vn bn, ta phi to h s mi bng cch nhp nt . Nhp tn h s ri nhp vo vn bn vo h s mi ny. to h s mi, sau lu

4. y quyn vn bn
y quyn l vic trao quyn x l vn bn cho mt ngi khc trong c quan. Qu trnh y quyn trn h thng eOffice c c im sau: Vn bn chuyn n ngi y quyn ng thi s chuyn n ngi c y quyn. Vn bn c x l nu ngi y quyn hoc ngi c y quyn x l. Nu mt trong hai ngi x l th ngi cn li coi nh cng x l vn bn ny. i. y quyn x l vn bn cho ngi no 1. Trong ca s qun l vn bn, chn Tab Tra cu, thng k vn bn

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2. Chn y quyn trong mc Qun tr h thng. 3. Chn To mi.

4. Chn Phng, ngi c y quyn, loi vn bn y quyn, thi gian y quyn, hiu lc v ghi ch trong mu cp nht y quyn. 5. Chn Cp nht hon tt.

ii. Xa y quyn xa y quyn, bn thc hin theo cc bc sau:

1. Trong ca s qun l vn bn, chn Tab Tra cu, thng k vn bn

2. Chn y quyn trong mc Qun tr h thng. 3. Chn mu y quyn cn xa. 4. Chn Xa.

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