MINUTES OF COUNCIL MEETING STRATA CORPORATION NW 2671 “SUNRIDGE ESTATES” Held: Tuesday, April 19", 2005 at 7:00 PM in #320, 1215 Lansdowne Drive, Coquitlam, BC Present, Peter Slack Council President #209 Louie Sutherland Vice-President #401 Ben Abbott Landscaping Committee Chair #320 Gordon Matheson Maintenance Committee Chair #318 Joan MacDougall Bayside Property Services Ltd Regrets: Geri Campbell Treasurer #514 Lori Mitchell Raines Secretary #326 Phyllis Register Building Envelope Committee Chair #213 Guest: Georgia Title #320 CALLED TO ORDER . Peter Slack, Council President, called the meeting to order at 7:15 PM PREVIOUS MINUTES Approval of the Minutes of the Council Meeting held October 27", 2004 was tabled until the next Council Meeting when Geri Campbell is present, as she has been working on some revisions. It was moved, seconded (Abbott/Matheson) and carried, to approve the Minutes of the Council Meeting held March 8", 2005, as previously circulated. BUSINESS ARISING FROM THE MINUTES a) Gardening: Gardening services will not be provided until May. Hedge Tamers will be hired to do some minor maintenance work and assist in other duties during the restoration project. Ben Abbot will provide a list of duties and will coordinate this with Hedge Tamers directly. b) Gardening Committee: Due to the extensive building envelope repairs, there will be a great deal of gardening issues to resolve in terms of removal and replacement of various trees, shrubs and vegetation. Any Owners interested in assisting the Gardening Committee may either e-mail Ben Abbott at babbott320@shawca or contact Bayside.MINUTES OF COUNCIL MEETING - APRIL 19™, 2005, STRATA CORPORATION NW 2671 a c) Drain: The drain located at the entrance to the complex requires cleaning, as well as a e) 9) hy dD few other drains that have become blocked during construction. Cleaning will be cartied out shortly. #424 Leak: A leak that occurred due to a broken pipe was erroneously thought to be the fault of Heatherbrae Construction. Subsequently, it was determined that the pipe in question was already loose and the damage was not Heatherbrae’s fault. The charge back to Heatherbrae was therefore reversed. Pot Holes: Tabled until after the construction is complete. ‘Hot Water Tank: An adjustment was made to the charge back for the plumber who had been called, and the bill was reduced from $192.60 to $58.85. Charges for the restoration work for emergency services have been charged back but there is still an outstanding invoice for the ceiling repairs. Gell Phone: Peter Slack, Council President, has obtained a cell phone for the exclusive use of the property. This was necessary, as there are a number of calls per day relating to the project. #423 Water Damage: Heatherbrae has investigated and will be repairing the wall of the unit that was affected due to the investigation. Painting of the interior will be the Owner's responsibility. Hot Tubs and Illegal Decks: Tabled. Subsequent to the meeting, Bayside contacted the Strata Corporation's lawyer and this issue will be brought up for discussion at the Special General Meeting. Bylaws: A list of suggested changes and additions to the Bylaws was provided to the Council by Geri Campbell after she met with CHOA. These are to be forwarded to the Strata Corporation's lawyer, who will be preparing a new Bylaw package. It was moved, seconded (Sutherland/Slack) and carried unanimously to forward the Bylaws to the lawyer. NEW BUSINESS a) Lighting: Exterior lighting fixtures have been chosen and Bayside obtained a very competitive quote from Commercial Lighting. There are 204 light fixtures to be ordered. These fixtures are considered a “custorn order’, as they have to be ordered from the United States. They cannot be returned without pre-payment of the freight and a potential re-stocking charge of 50%. Prior to ordering, Bayside requested Commercial Lighting to order one fixture to ensure that the Council is happy with the look of it. It will be confirmed prior to ordering the sample that the fixture is CSA approved.é MINUTES OF COUNCIL MEETING — APRIL 19, 2005 STRATA CORPORATION NW 2671 3 b) Recovery of Expenses for Building Envelope Repairs: Hammerberg Altman Beaton & Maglio have provided an opinion on the merits of pursuing litigation against various parties for the recovery of expenses incurred by the Strata Corporation to repair the building envelope. As the potential for recovery is considered by the law firm to be excellent, a Special General Meeting will be called shortly to present a Resolution to the Owners for funding the legal costs to pursue litigation. ©) Evidence Gathering: Morrison Hershfield has been requested to gather evidence for the litigation against the various parties for recovery of costs. This is necessary documentation and it is imperative that the evidence gathering starts immediately. Alan Cadwell of the Condo Advocate. who is acting as the Project Manager, is working with Morrison Hershfield as instructed by the Strata Corporation's lawyer. d) Gutter Cleaning: Gutter cleaning is required, as a few problems with overflowing gutters have already occurred. This will be done in the areas that are not already under construction. Bayside was instructed to contact Ellis Maintenance, which will coordinate with Peter Slack to determine which gutters require cleaning. It was moved, seconded (Matheson/Sutherland) and carried unanimously to proceed to have some of the gutters cleaned. e) Electrical Room: Water was noted in the electrical room but it was not as a result of a oof leak. The gutter was full resulting in a back up into the electrical room. The gutter was cleaned and the water was extracted from the electrical room, and Ellis Maintenance has installed a new lock. There have been no further problems with water ingress at this time. f) #101 Sump Pump: A new sump pump was installed in the crawl space to relieve the water ingress. A more permanent solution is being explored. A camera was used to check the perimeter drains. Council will coordinate with Alan Cadwell and Morrison Hershfield to investigate this problem 9) Audit: Two members of Council signed and returned the Audit to Bayside. (Georgia Title was asked to leave the meeting while more confidential items were discussed.) CORRESPONDENCE Several pieces of correspondence were reviewed by Council. Council directed Bayside to respond accordingly.