MINUTES FORMAT: FORMAL MEETING

Minutes of Meeting
FoIA Restricted Not for Publication Reserved Area Business - Not for Publication

Meeting: Date and Time: Venue:

Note:

COMMITTEE eg Thursday 16th October 2007 at 2.15 pm Council Chamber

These minutes contain information which the University has declared will not be routinely published under the Freedom of Information Act for the reasons specified: Minute 11804: Information that might prejudice the Universitys commercial interests Minute 11805: Information that might jeopardisethe health and safety of staff, students or the public.

Present:

Professor G Breakwell (Chair) List Members and the capacity in which they are serving e.g. Professor K Edge* Pro-Vice-Chancellor (Research) * Alternate for (if required)

Observers: In Attendance:

List Name and Post List Name and Post Include Secretary to the Committee Add list of thise present to speak to specific items with relevant minute no e.g. Prof S Skevington (Minute 3) list Members and the capacity in which they are serving

Apologies:

ACTION 1. MINUTES OF THE PREVIOUS MEETING The minuted of the meeting of the Committee held on xxx were approved as a correct record of the proceedings (and signed by the Chiar if they were!) 2. MATTERS ARISING (1) (2) Minute No, Title of Minute Minute No, Title of Minute

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MINUTES FORMAT: FORMAL MEETING

3.

ITEMS OF BUSINESS A separate consecutively numbered minute with relevant heading to be prepared for each item of business in order discussed at the meeting. The format of each minute as follows: Past Tense and Not Colloquial; an introductory paragraph which sets the scene, refers to any previous discussion (include previous minute ref) and identifies the relevant agenda paper; Subsequent paragraphs setting out the main points discussed remember to ensure balanced record (use bullet points where complicated debate); Final paragraph to set out recommendations for action/decision of the Committee (see format below); Action Column to be completed (if applicable); Refer to people by post not name. ********************************* Example: The Committee considered its draft annual report to Council for the 2006/07 Year (Paper EQ07/08-1 refers). Particular attention was drawn to the need to include the following information on the work of the Network in the report: the decision of the Network to appoint an officer of the Students' Union to act for students. the number of cases dealt with by both student and staff advisers during the year. the number of attendees at open meetings of the Network.

AGREED that Paper EQ07/08-1 be approved for submission to Executive Committee and Council, subject to the inclusion of the information set out above.* *If more than one decision, set out each decision as follows: i), ii), iii), iv) on separate lines, eg: AGREED that: i) ii) xxxxx xxxxx

Substitute 'RECOMMENDED that' for 'AGREED that' when your Committee is making a recommendation to its parent body.

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4.

RESERVED AREA BUSINESS (IF REQUIRED) The meeting then procedded to reserve area business (Minutes xxx to xxx refer).

The meeting concluded at x.xx p.m. Notes On Format Minutes to be numbered consecutively from the previous set Prepare separate set of minutes with signature line for approval by the Chair Margins 1" Left/Right and Top/Bottom Heading: Minutes of Meeting Arial 18 Bold Heading: FoIA Restricted / Reserved Area Business (if required) Arial 14 Bold Meeting / Date and Time / Venue: Arial 11 Bold Notes: Arial 9 Bold Italics Minutes: Arial 11 Left Justification Page Numbering: Arial 10 and located in the footer If note required at the end of the minute: eg. Note: Professor X declared an interest in this item of business but remained in the meeting at the invitation of the Chair. Note: Following the meeting, the Students' Union confirmed that they were satisfied with the proposed amendment. The revision of the document was therefore confirmed. Action allocated to postholder eg. Vice-Chancellor Deputy Vice-Chancellor Pro-Vice-Chancellor (Learning and Teaching) Pro-Vice-Chancellor (Research) Dean of Humanities and Social Sciences Dean of Engineering and Design Dean of Science Dean and Head of the School of Management Head of the School for Health Director of Lifelong Learning Heads of Department Architecture & Civil Engineering Biology & Biochemistry Chemical Engineering Chemistry Computer Science Economics & International Development Education Electronic & Electrical Engineering
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VC DEP VC PVC (L&T) PVC (R) DEAN HSS DEAN E&D DEAN SCIENCE DEAN MGT HEAD HEALTH D of LL HEAD A&CE B&B CHEM ENG CHEM COMP SCI EID EDUC E&E ENG

MINUTES FORMAT: FORMAL MEETING

European Studies & Modern Languages Mathematical Sciences Mechanical Engineering Pharmacy & Pharmacology Physics Psychology Social & Policy Sciences Director of Finance Director of Development and Alumni Relations Director of Policy and Planning University Secretary Director of Human Resources Director of Estates Director of Sport Director of BUCS Librarian Academic Registrar Chair Secretary ESML MATH SCI MECH ENG P&P PHYSICS PSYCH SPS D of F D of D&AR D of P&P UNI SEC D of HR D of E D of S D of BUCS LIB AC REG CHAIR SEC

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