TIME MANAGEME NT

Old Saying
Time

is MONEY

Modern Belief
Time

is RESOURCE

One thing you cant recycle is wasted time

Generation of time management

1st generation--- Use of notes and checklistreactive 2nd generation---use of calendar and planning books- looking ahead, planning and scheduling 3rd generation--- clarifying values,then goal setting prioritizing, weekly and daily projects and tasks 4th generation not a matter of managing time, rather managing ourselves. You cannot kill time without injuring eternity.

Qualities of poor time manager

Inability to meet deadlines Losing sight of individual objectives and priorities Making hasty decisions Inability to prioritize Inability to take decision

What may be done at any time will be done at no time

5 Important FAQs

What is the most valuable use of my time right now? What am I ultimately trying to accomplish? What am I giving up to do this? What are my three most important projects or tasks today? Should I continue doing this?

Using Time Management to Increase Your Productivity

Set your priorities. Learn to prevent the crisis before it occurs. Stop procrastinating Learn to say NO Define your KRA (Key result Area) Forecast for future

The key is in not spending time, but in investing it.

Create a Positive Work Environment Stop Day Dreaming! Be realistic Have a mentor

Youre writing the story of your life one moment at a time.

Benefits of TM

Improved productivity Better performance leads to increased profitability Reduction of stress

Until we can manage time, we can manage nothing else

Focus on Time & Resources

9

For effective management of time there needs to be a reasonable attempt made to look at the time and resources required to complete a task:

Quality

Resources

Time

The quality of the outcome is directly influenced by the resources and time constraints involved

Time-Based Management
10

Fundamentals:
Focus

is on time and resources

of performance

Pre-analysis

Analysis

of goals and objectives

Systemization

of processes

Time Matrix
11

Urgent
Important Crises Deadlines
Interruptions Some Meetings Popular Activities

Not Urgent
Prevention Planning Recreation Pleasant Activities Busy Work Time Wasters

Not Important

Proactive v Reactive Work

12

Proactive work - concentrates on making things happen

Developing plans and schedules Focusing on key tasks Achieving deadlines & targets Managing projects

Time Robbers

Addiction to E-mails Your documents Your phone calls Interruptions Too Much Your workspace Miss appointments

Conclusion
The skills needed for time management are planning, organization, self-control and delegation

Bad time management= STRESS

Focus on over all development

Quiz: Good Time Management

Day Dreaming

Laziness

Making Notes (Stick on) Multi-tasking

Casual attitude
Focus