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Whoshouldregisterin CVG5366/CVG8366?
CVG5366MastersSeminarinCivilEngineering CVG8366PhDSeminarinCivilEngineering Fall2013
GeneralRule(applicable80%ofthetime) Fulltime MASc andPhDstudents presentlyregisteredinthesis aretoregisterintoseminarcourse Parttime MASc andPhDstudents canattendwithoutregistering willgetcredittowardstheirattendance MEngstudentsneednotregister,butadvisedto attendiftheywishtotransfertoMASc
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Whoshouldregisterin CVG5366/CVG8366?
Exceptions Seeflowchartavailableonwebpagefor exceptions

SeminarRequirements
Requirement
1.Attendance

Description
MASc students:6sessions PhDstudents:9sessions (onesessionsconsistsofseveral presentations inthesame day) Approved abstracttobesenttoseminar coordinator 8days priorpresentation date 25minutesincluding Q&A

2.Abstract 3.Presentation

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TimeAllocatedforPresentations

Howisattendancetaken?
1.Atthebeginningofeachsession,eachstudentwillbehandedanevaluationsheet. (Donotforgettobringapencilwithyou) 2.Fillthetoppartoftheattendancesheet.Thisisourwayoftakingattendance.

Activity Introducing thespeaker Bodyofthepresentation Questions andAnswers Evaluation byAudience

Duration 1minute 20minutes 5minutes 4 minutes

3.After eachpresentation,writedownthespeakername,presentationtitle,andevaluate thespeakerbyfillingintheblanks. 4.Youneedtodothisforeachspeaker Ifyouprovideevaluationsonlyforsomeofthespeakers,youwillobtainpartial attendancecredit Note1:Yourevaluationwilleventuallygotothespeakerafterremovingthetoppart containingyourname. Note2:Donotforgettoevaluateyourpeersthedateofyourpresentation

SamplePeerEvaluationSheet
Evaluator Information-CVG5366/CVG8366- Date:_____________________________ First Name________________________________ Last Name_____________________________ Student ID________________________________ Signature _____________________________ Supervisor________________________________ Start Term of Degree ____________________ Presentation # 1 Title ___________________________________ Speaker________________________________
Rank the following from a scale of 1(poor) to 5(excellent)

SamplePeerEvaluationfor Oneofthespeakers
Title___________________________________ Speaker________________________________
Rankthefollowingfromascaleof1(poor)to5(excellent)

EvaluatorInfo Section

Presentation # 2 Title ___________________________________ Speaker________________________________

Rank the following from a scale of 1(poor) to 5(excellent)

Quality of Slides/Figures/Tables Clarity of Problem Description Clarity of Discussion/Answers Eye Contact with Audience Overall Design of the Presentation Adherence to Time Limits
Additional comments to speaker

Quality of Slides/Figures/Tables Clarity of Problem Description Clarity of Discussion/Answers Eye Contact with Audience Overall Design of the Presentation Adherence to Time Limits
Additional comments to speaker

Presentation # 3 Title ___________________________________ Speaker________________________________

Rank The following from a scale of 1(poor) to 5(excellent)

Presentation # 4 Title ___________________________________ Speaker________________________________

Rank The following from a scale of 1(poor) to 5(excellent)

Quality of Slides/Figures/Tables Clarity of Problem Description Clarity of Discussion/Answers Eye Contact with Audience Overall Design of the Presentation Adherence to Time Limits
Additional comments to speaker

Quality of Slides/Figures/Tables Clarity of Problem Description Clarity of Discussion/Answers Eye Contact with Audience Overall Design of the Presentation Adherence to Time Limits
Additional comments to speaker

Speaker4 Evaluation (nextslide)

Presentation # 5 Title ___________________________________ Speaker________________________________

Rank The following from a scale of 1(poor) to 5(excellent)

Presentation # 6 Title ___________________________________ Speaker________________________________

Rank The following from a scale of 1(poor) to 5(excellent)

QualityofSlides/Figures/Tables ClarityofProblemDescription ClarityofDiscussion/Answers EyecontactwithAudience OverallDesignofthePresentation AdherencetoTimeLimits Additionalcommentstospeaker

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Quality of Slides/Figures/Tables Clarity of Problem Description Clarity of Discussion/Answers Eye Contact with Audience Overall Design of the Presentation Adherence to Time Limits
Additional comments to speaker

Quality of Slides/Figures/Tables Clarity of Problem Description Clarity of Discussion/Answers Eye Contact with Audience Overall Design of the Presentation Adherence to Time Limits
Additional comments to speaker

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PeerEvaluation
Inthefourminutesfollowingyour presentation,theaudiencewillbefilling evaluationformsaboutyourperformance. Thesewillrepresent80%ofyouroverall evaluation

GraduateCoordinatorEvaluation
Theremaining20%willbeallocatedby SeminarCoordinatorbasedonthedegreeof adherencetoSeminardeadlinesand regulations. (SeeKeyDeadlinesandRegulations) Pointswillbedeductedformissingdeadlines orifemailremindersaresenttoyou.
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YourInitialProgressCode(IPC)
Firsttimeyouregisterorattendthegraduate seminar,youwillbeassignedanIPCcode ForMASc student,theIPCisCTN6P ForPhDstudent,theIPCisCTN9P ThismeansaPhDstudentwhojuststarted attendingtheseminarneedstoContinue(CTN) registeringintotheseminaruntilhefinished attending9 SessionsandDeliverOnePresentation.
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MonitoringyourAttendance
1. Attendancerecordswillbemonitoredfromthe speakerevaluationsheet. 2. Forinstance,ifyouattendfourpresentationsoutof fiveonaparticularday,youwillbeassigned0.80in yourattendanceonthatday(typicallypostedone weekafterthedateofthesession). 3. Attheendoftheterm,wewilladdyourattendance recordsandwewillrounditup(e.g.,3.6>4)or down(e.g.,3.4>3)
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YourTermProgressCode(TPC)
AttheendofthetermyouwillbeassignedaTermProgressCode(TPC), whichdependson 1.yourIPC 2.NumberofSessionsattendedintheterm 3.Whetherornotyouhavedeliveredapresentationintheterm ForExample,ifyou 1.hadanIPC=CTN6P, 2.attended3sessionsintheterm,and 3.deliveredapresentation, youTPCwillbecomeCTN6P 3 P=CTN3,meaningyouneedtocontinue registeringintheseminaruntilyouattend3moresessions,atwhich timewillbeconsideredtohavecompletedtherequirementsofthe seminar
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SignificanceoftheTPC
1.Inthisexample,becauseyouhavenot completedyourseminarrequirements,youwill beassignedthecodeCTNinyourtranscriptat theendofyourterm 2.YourTPCattheendofthepresentterm,will becometheIPCforthenexttermyouregister

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WhathappenswhenIfinishthe requirementsoftheseminar
Whenyoucompleteallseminarrequirements 1)youwillbeassignedamarkofS (satisfactory) inyourtranscriptand 2)youwillnolongerberequiredtoregisterfor theseminar Thiscouldallowyoutoswitchtoparttimestatus ifneeded(tosavetuitionfeesforexample)

Whentoschedulemypresentation?
GraduatinginW2013,orS2013? 1.Emailgraduatecoordinatorimmediately to placeyouonthewaitinglist. Priorityinassigningdateswillbegivento studentsmakingtheirrequestfirst. Wecannothaveseminarpresentationsinthe summer
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Nowthatmypresentationhasbeen scheduled,whatsnext?
Action Description Deadline

FAQ1
WhydoIhavetosubmitmyslidesandtitleso early? Ifyouwantustocheckyourpresentationfor compatibility(importantforvideos,etc.),theonly timewecanaccesstheroomistheprevious Thursdayfrom8:3011:30,i.e.,7daysbeforeyour presentationdate Also,wewillusethetitleyousendustoadvertise yourtalkinourseminarannouncement
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1.Identify presentation Title

EmailTAapresentation title cced toyoursupervisor

8dayspriortothe presentation date 8dayspriortothe presentation date

2.Indicate who Inthesameemail,letusknow willintroduce you whether yoursupervisor, co supervisor, oryou will be presenting yourself tothe audience 3.Other 4.Submit presentation file Indicate anytimeconstraints in delivering thepresentation EmailTAyourPowerPoint presentation

8dayspriortothe presentation date 8dayspriortothe presentation date

4.Submitabstract emailseminar coordinator cced to 5dayspriortothe yoursupervisor a150 200 presentation date word abstractofyour 17 talk

FAQ2
Iwasunabletogetmypresentationready8 daysbeforethepresentationdate,howisthis goingtoaffectme? Youwillbecomeresponsibleforcheckingyour presentationforcompatibilitywiththe computerinSMD224 Anothersolutionmaybetoavoidvideosorhave abackupplanincasetheydonotworkas intended.
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CourseWebpage
Consultwww.graduateseminar.weebly.com
SeminarAnnouncements RegulationsforSpeakers Checkingyourattendanceandpresentation records(notyetimplementedpossibly inthe future?) Otherusefulinformationforgraduatestudents

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KnowyourAudience!
Tipson Preparing aPresentation
ThemajorityofyouraudienceareCivilEngineers whoarenot inyourarea. Thus,
Carefullyandclearlyexplaintheproblembefore gettingintotechnicalissues Explainthechallengestoberesolved,and IfyouwillbeusingtechnicaltermsorAcronyms, carefullydefinethematthebeginningofyourtalk

Afewpeopleinyouraudienceareexperts inyour researchtopic.Forthose,preparesomething excitingandnewforthesepeople.

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TypicalContentofaPresentation
Contenthighlydependsonthetypeofresearch Seekadviceofyoursupervisoronpossiblesuggestions Atypicalpresentationconsistsof: Outline BackgroundInformationandProblemDescription DescriptionofMethodology(ies),features,limitations Results(comparisons,trends,etc.) SummaryandConclusions
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RulesforPreparing yourPresentation(1)
Aslideshouldcontainnomorethan810lines.Your fontsshouldbereadablefromthebackoftheroom. Videoclips,graphicoverlays,anddataanimationscan beveryeffective forpresentinginformation Useconsistentfonts(e.g.,TimeNewRomans,orArial) throughoutyourpresentation.Donotmixfonts. Haveaconsistentcolorschemeinyourpresentation.
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RulesforPreparing yourPresentation(2)
Figuresandtablesscannedfromthesis,books,papers,etc. never showwellinapresentation.Prepareseparatefigures andtablesforyourpresentation Avoidusingsymbolsoracronymsunlessyouhaveclearly definedthem(eitherverballyorinwriting) Avoidbombardingaudiencewithinfo.Emphasizekey principles/resultsandeliminatelessimportantones Graphs/diagrams/tablesshouldbeassimple aspossible, preferablyconveyingoneideaperslide
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RulesforPreparing yourPresentation(3)
Allyournumbersshouldalmostneverhavemorethan threesignificantdigits Avoid writingcompleteparagraphsandputyourideasin aconcisepointform Numberyourslides. Itfacilitatescommunicationduring Q&Atime Carefullytimeandpracticeyourpresentation,andhavea backupplanincaseyourunoutoftime

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DeliveringyourPresentation
1. Keepeyecontactwithyouraudience 2. Donotreadyourslides.Yourexplanations shouldcomplement yourslides,notduplicate thematerialwritten 3. Useapointertodirecttheattentionofthe audiencetothepointyouaremaking

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