Module 5

Conferencing in Lync Server 2013

MVA Jump Start

Module Overview
Introduction to Conferencing in Lync Server 2013
Designing for Audio/Video and Web Conferencing Dial-In Conferencing in Lync Server 2013 Managing and Administering Conferencing

Lesson 1: Introduction to Conferencing in Lync Server 2013

Conferencing Modes in Lync Server 2013
New Conferencing Features in Lync Server 2013 Conference Scheduling Infrastructure Changes

Join Launcher
In-Conference Collaboration Office Web Application Server Integration Topology Impacts Conference Dial Out for non-voice enabled users Archiving for Conferences Deployment and Migration Considerations

Conferencing Modes in Lync Server 2013

A/V Conferencing
Web Conferencing Dial In Conferencing

New Conferencing Features in Lync Server 2013

Client features: Scheduling Infrastructure Changes Join Launcher Video Enhancements VDI Plugin Conference participant features: Presence while sharing Merge this call into View Show Participants

Conference admin features: Conference presenter features: Outlook Scheduling Add-in (Meeting Manage Presentable Content feature Invite Customization) Share Content and Lead Meeting Dial-out conferencing for nonActivities feature Enterprise Voice enabled users Presence while sharing Integration with Office Setup Presentation mode

Conference Scheduling Infrastructure Changes

Logo URL-URL to customer hosted logo icon

JPG/GF format 188x30 pixels

Help URL URL to customer hosted

help/support page

Legal disclaimer URL URL to customer hosted

legal information page

Custom footer text

Plain text only

Maximum 1 kB

On-premises set at global, site, pool level Office 365 set at tenant level

Join Launcher
Join Launcher

Detects and launches Lync client Launches Lync Web App (LWA) client Constructs meeting SIP URI from HTTPs:// join URL Support launching mobile clients (Lync Server 2010 with CU4)

Join Launcher changes

Windows Phone 7, Android, iOS

Support launching Windows 8 clients and Internet Explorer 10 (Lync 2013 Server) Launching LWA client from the right place

Lync 2013 Server: Proxies join request to the home server where meeting organizer is homed
Lync Server 2010 with CU4: Redirects join request to the home pool where meeting organizer is homed

Validates meeting before launching client or proxying/redirecting

Lync 2013 Join Launcher with Director

HTTPs://meet.contoso.com/joe/xkv184
Hypertext Transfer Protocol (HTTP) get Join Base URL: Lync 2013 Director meet.contoso.com SIP: getConference HTTP proxy

Lync 2013 Pool 1

Front End 1 Front End 2
Joe: organizer

Lync 2013 Pool 2

Front End 1 Front End 2

Join Launcher without Director

HTTPs://meet.contoso.com/joe/xkv184

HTTP get

Lync 2013 Pool 1

Lync 2013 Pool 2 HTTP proxy

SIP: getConference

Front End 1

Front End 2
Joe: organizer

Join Base URL: meet.contoso.com

Front End 1

Front End 2

Join Launcher Coexistence

HTTPs://meet.contoso.com/joe/xkv184 HTTP get Lync 2010 Director SIP: getConference redirect Join Base URL: meet.contoso.com

Lync 2013 Pool 1

Front End 1 Front End 2
Joe: organizer

Lync 2010 Pool 2

Front End 1 Front End 2

Join Launcher Hybrid Deployment

HTTPs://meet.contoso.com/joe/xkv184
HTTP get
Join Base URL: meet.contoso.com

Lync 2013 Director on-premises

HTTP proxy

Lync 2013 Director Online

HTTP proxy

SIP: getConference

Lync 2013 on-premises

Front End 1 Front End 2
SIP: getConference (via Edge)

Lync online Pool

Front End 1 Front End 2
Joe: organizer

In-Conference Collaboration
Solution in Lync 2013 Server

Adopt standard web technology DHTML/JavaScript over HTTPs Leverage Web Application Companions (WAC) technology to view PowerPoint presentations same as the one adopted by SharePoint 2010 Use PowerPoint broadcasting technology to drive PowerPoint presentations

Secured by token (in URL) authentication

Support sharing and viewing PowerPoint presentations on personal computers (PCs), web, and all mobile platforms No client dependency on PowerPoint viewer or Silverlight No custom packaging/de-packaging or encryption/decryption

Benefits

WAC server farm provides centralized web viewing and editing of office docs shared among Lync, Exchange, and SharePoint servers

Office Web Application Server Integration

Sharer
3. Present file 4. Broadcasting URL with file ID 1. and authentication Upload token file 6. Get the file with file ID and authentication token

Viewer
9. HTTP response with current page

Lync Content File Share

2. Save file 7. Get file

5. HTTP gets broadcast URL

8. File

Lync Web Conferencing Server

WAC Server

Lync Config Store: WAC Presentation Base URL

Topology Impacts
Topology Impacts Enterprise Edition

Reverse Proxy Lync Clients

WAC Farm

Identity MIIS AD

Director Front-end

Edge Server
Perimeter External Network

Optional

Back-end Lync Clients Internal File Store

Topology Impacts - Standard Edition

Topology Impacts Standard Edition

WAC Server Reverse Proxy Lync Clients SE Box Edge Server

Perimeter External Network

Identity AD MIIS

Lync Clients Internal

Topology Impacts - WAC External Access Topology Impacts WAC External Access

S4 requests (HTTPS) Content download requests (https)

S4 requests (HTTPS)

WAC Farm Reverse Proxy

S4 requests (HTTPS) WOPI requests (HTTPS)

File Store Identity MIIS

Lync Clients

Front-end
SIP & PSOM requests (MTLS) SIP & PSOM requests (TLS)

AD Back-end

Edge Server

External Web Farm FQDN= Reverse Proxy FQDN

Perimeter External Network

Lync Clients Internal

File Store

Conference Dial Out for non-voice enabled users

User initiates conference dial-out

Lync 2013

Lync 2010 CU4 Is MCX dial-out (mobile client)? Is user federated EV?

No

Is user anonymous?

No

No

Yes

Yes

Yes

Use Use user user voice voice policy policy

Use Use organizer organizer voice voice policy policy

Use Use user user voice voice policy policy

Archiving for Conferences

Lync Server 2013

Exchange Server 2013

Lync Server Front End

Session transcripts Web Conference Archives

Lync Server Front End

Mailbox Server

Exchange Store

Lync Server Front End

(Optional) Archiving Db for archiving users without Exchange 2013 mailboxes

Deployment and Migration Considerations

Deployment Enabling Web conferencing Enabling A/V conferencing Enabling audio when using a PSTN phone Enabling external users to join the conference
Migration Migrating users based on conferencing needs Migrating existing meetings and meeting content

Lesson 2: Designing for Audio/Video and Web Conferencing

Discussion: Assessing Business and Compliance Requirements
Discussion: Choosing Between Hosted and On-Premises

Conferencing

Conferencing Policies for Audio/Video and Web Conferencing

Designing Audio/Video and Web Conferencing Policies Designing Simple URLs Discussion: Calculating Network Requirements for Conferencing Data Lync Bandwidth Calculator

Discussion: Assessing Business and Compliance Requirements

Give some examples of compliance requirements that might affect

conferencing. Do you have experience with the adoption of video conferencing after initial deployment and trials? How do the different conferencing modalities affect the network usage? How can you control the usage and impact of different conferencing modalities?

Discussion: Choosing Between Hosted and On-Premises Conferencing

What are the reasons for choosing on-premises over hosted

conferencing? How can legislative requirements affect the choice between onpremises and hosted conferencing?

Conferencing Policies for Audio/Video and Web Conferencing

Designing Audio/Video and Web Conferencing Policies

Scaling Video Meeting size PSTN dial-in PSTN dial-out Security Application and desktop sharing Content download and file transfer Anonymous participants Preventing recording of Meetings

Designing Simple URLs Three Simple URLs that must be created are: Meet Connects users to the conferencing services Dialin Provides access for users to use dial-in conferencing Admin Optional URL that connects a user to Microsoft Lync Server 2013 Control Panel

Discussion: Calculating Network Requirements for Conferencing Data

Do you think profiling your users is useful for your network

requirements design?

Do the audio and video streams always send data?

Do you have examples to share on network requirements for

conferencing?

Lync Bandwidth Calculator

With the Lync Server 2013 Bandwidth Calculator, you can enter

information about your users and the Lync Server features that you want to deploy, and the calculator will determine bandwidth requirements for the WAN that connects sites in your deployment. A Microsoft Excel spreadsheet that calculates WAN bandwidth requirements for a Lync Server deployment based on administratorspecified user profiles and network information

Lync Bandwidth Calculator Output Overview

Lesson 3: Dial-In Conferencing in Lync Server 2013

Dial-In Conferencing Support
Requirements for Dial-in Conferencing Configuration Options for Dial-in Conferencing

Deploy Dial-In Conferencing

Dial-In Conferencing Support

Enterprise Users Anonymous Users

Enterprise users who dial in from an office IP phone or from Lync 2013 are not prompted for their phone number because they are already authenticated

Requirements for Dial-in Conferencing

Hardware and software requirements:
Application

service (same as Front End servers) Attendant (same as Front End servers) Announcement (same as Front End servers)

Conferencing Conferencing Load

Port requirements:
balancer is configured for the ports used by any application that runs in the pool file format mono

Audio file requirements:

WMA 16-bit

48-kbps
Speech A

2-pass CBR

level at -24DB

Authenticated user requirements:

unique phone number or extension assigned to the account

Configuration Options for Dial-in Conferencing

Application service Conferencing Attendant application Conferencing Announcement application Dial-in Conferencing Settings Web page Lync Server 2013 Mediation server and PSTN gateway File store User store

Lync Server Control Panel

Lync Server Management Shell

Deploy Dial-In Conferencing

Configure a dial-in conferencing region
Configure a dial-in conferencing number

Lesson 4: Managing and Administering Conferencing

Using Lync Server Control Panel to Manage and Administer

Conferencing Policies Using Lync Server Management Shell to Manage and Administer Conferencing Configuration Conferencing Configuration Settings

Using Lync Server Control Panel to Manage and Administer Conferencing Policies
Modify Global Conferencing Policy
Create Site policy Select a Lync site Configure the Site policy settings Create a User (tag) Policy Configure the user policy settings Assign to one or more users directly

Using Lync Server Management Shell to Manage and Administer Conferencing Configuration

To use cmdlets to configure conferencing settings for Lync Server 2013:

1.

Configure conferencing settings

2.
3.

Change conferencing settings

Create additional conferencing settings for specific sites

Conferencing Configuration Settings Content

Example: ContentGracePeriod

Media

Example: ClientMediaPortRangeEnabled
Example: ClientAudioPort Example: ClientVideoPortRange

Audio

Video

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