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FAQ AME iProcurement In Release 12 [ID 396216.1] Modified 18-SEP-2010 Type FAQ Status PUBLISHED

In this Document Purpose Questions and Answers 1. Does approval management engine (AME) support Purchase Order Approval ? 2. What Approval Methods are supported in AME ? 3. Will Employee/Supervisor Hierarchy still be supported ? 4. What is the Difference between AME or PO-based Approvals for Requisition approvals ? 5. What are the differences between AME and Purchasing Approval for Supporting Position Hierarchy ? 6. What related document types/processes can be setup to use AME : 7. Does the Change Order Request Requisition inherit the AME setup for Purchase/Internal Requisitions ? 8. Is AME enabled based on Operating Units ? 9. Does a manually added additional approver determine future approvers? 10. Does Change Managerial Approver determine future approvers? 11. Why are the Forward button and the Approve and Forward button missing on requisition notifications when using AME for approvals in 11.5.10? References

Applies to:
Oracle iProcurement - Version: 12.0.0 to 12.0.0 - Release: 12 to 12 Information in this document applies to any platform. iProcurement - Version: 12.0 to 12.0

Purpose
Release 12 General Questions for iProcurement Advanced Approval Support

Questions and Answers 1. Does approval management engine (AME) support Purchase Order Approval ?
In Release 12, customers have the option to use either AME or purchase order (PO) based approvals for Requisitions. AME approvals for Purchase orders is still not supported!

2. What Approval Methods are supported in AME ?

Parallel approval - several approvers can be simultaneously notified for a given requisition! Position hierarchy support - Position based hierarchies allow organizations the flexibility to create reporting structures that remain stable regardless of personnel changes. Enterprises already using position hierarchies via Oracle Approval Management can immediately leverage those hierarchies for the requisition approvals process. Support for FYI Notifications - Allows flexibility in keeping a person/role informed of business purchases and decisions, without requiring a response

3. Will Employee/Supervisor Hierarchy still be supported ?

Yes, Employee/Supervisor Hierarchy will continue to be supported.

4. What is the Difference between AME or PO-based Approvals for Requisition approvals ?
AME & PO-Based Approvals are 2 separate approval engines that can be used for requisition approvals. The setup for each engine is done separately and theres no automatic migration between the 2. One of the differences between the 2 engines is: PO-Based approvals currently support the ability to route an approval to the final position only. For example, a requisition > 10,000 requires the approvals from the vice president. If a manager submits the requisition, in PO Based approval it can be setup for Direct routing such that only the VP needs to approve. However, in AME this is not possible. Intermediate approvers between the manager and the VP will have to also approve the document when using AME based approvals.

5. What are the differences between AME and Purchasing Approval for Supporting Position Hierarchy ?
The Position Hierarchy method in AME has some differences which allows it to model not exactly with PO-based Approvals AME does look at the same position hierarchy as defined in the Document Type form. It looks for the hierarchy as defined in HR to see which positions roll up to other positions. AME does NOT look downwards in the position hierarchy, only upwards. For example AME Rules are set for various requisitions amounts. AME requires intermediate approvers to approve the requisition along the position hierarchy chain.

6. What related document types/processes can be setup to use AME :

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Purchase Requisition Approval AME is turned on and off via Document Types form (Requisition Purchase) Internal Requisition Approval AME is turned on and off via Document Types form (Requisition Internal) Work Confirmation Part of the new R12 Complex Services demo flow for Work Confirmation submitted by supplier. To be approved by buyer organization. AME is invoked by design. Sourcing Award Sourcing module for award approval AME is turned on and off via Sourcing Admin tab POS Supplier Approval Management New in R12 to support supplier approval AME is set by profile: POS: Use AME for Supplier Approval. ADS has set site level to NO Requester Change Order Approval For changes to requisitions AME is turned on and off via Document Types form (Change Order Request Requisition)

7. Does the Change Order Request Requisition inherit the AME setup for Purchase/Internal Requisitions ?
Change Order Request Requisition is a separate document type, and AME rules must be enabled for this doc type. It does not inherit the AME setup from Purchase/Internal Requisitions.

8. Is AME enabled based on Operating Units ?

Yes, AME is enabled based on OU. So to enable AME for multiple OUs, it has to be setup in individual Operating Units. An OU in the US may have different sets of approval rules than an OU in France.

9. Does a manually added additional approver determine future approvers?

No, even after a manually added ad-hoc approver is added, the application will still generate the approval list from the preparer.

10. Does Change Managerial Approver determine future approvers?

Yes, when using Change Managerial Approver, the changed approver is used to generate the remaining approvers.

11. Why are the Forward button and the Approve and Forward button missing on requisition notifications when using AME for approvals in 11.5.10?
iProcurement does not support the use of Forward or Approve and Forward actions when using AME. This is confirmed by iProcurement Product Management in Unpublished Bug 3857581. A change to this functionality requires an enhancement request with a business justification. As a workaround, approval administrators may adjust the hierarchy setup to minimize adhoc forwarding of requisitions to additional approvers. In addition, the Delegate option is available to approvers from within the application, although Delegate is not available in the email notification.

References
NOTE:287255.1 - HRMS Approvals Management (AME) Reporting Utility Support Tool

Related Products Oracle E-Business Suite > Procurement > Procurement > Oracle iProcurement Keywords IPROCUREMENT; INTERNAL REQUISITION; ORDER APPROVALS; POSITION HIERARCHY; PURCHASE ORDER APPROVALS; PURCHASE REQUISITION

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