page 1 / 2

SHIPS FILING SYSTEM

ENGINE DEPARTMENT File No. Title Certificates/Documents - Class Content Class survey status and report list Class quarterly list Class engine certificates Interim certificates C/E inspection reports on CSM Class directory Engine room report Summary of voyage I#$/MD$/%$ receipts !un"ering report Sample and dispatc& instructions 'ollution control c&ec" lists 'ort aut&ority c&ec" list MS( !un"er Specifications ) Instructions %u*rication plan %$ analysis reports %ist of c&emicals in use !oiler ,ater analysis Cooling ,ater analysis -ydraulic oil analysis Defect/Damage eports for Spares. Consuma*les. Stores Delivery receipts unning &ours $ver&auling Indicator Card Details Scavenge space inspections !earing feeler clearances Cran" s&aft deflection unning &ours $ver&auling Cran" s&aft deflection %ist of Coolers and Condensers

Voyage eports

!un"er

%u*oil +nalyses and (ests

epairs Engine / Dec" Engine Supply %ist

Main Engine eports

+u/iliary Mac&inery eports

File No. Electrical

Title Maintenance plan

Content

page 2 / 2

Damage reports Megger test lists 0MS test list Cat&odic protection log !attery log Engine -istory !oo"s Mac&inery Electrical Engine Mont&ly *un"er report 1I#$.MD$. lu*s2 -andover eports epair list Engine/Dec" 34iven as&ore for repair3 Slips epair eports 1s&ore compay2 D/D preparation %ist of repairs *y cre, / s&ipyard Measurements %ist of repairs for ne/t D/D

Inventories

S&ore repairs

Dry Doc"

Circular %etters Communication In / $ut %etters (ele/es #a/es $il ecord !oo" eceipts Measuring and test equipment Mont&ly Maintenance 'laning Maintenance eports Engine Eng6 Dept6 c&ec"lists incl6 Safety equipment c&ec"ing list 0MS test reports ecords of +ctions carried out in +ccordance ,it& c&ec"lists 5or" 'ermits

$il 5aste Disposal

Measuring and (est Equipment Maintenance

C&ec"lists / 5or" 'ermits