TIME MANAGEMENT

Take care of the moments and the years will take care of themselves Maria Edgeworth

TIME MANAGEMENT

Time management is the art of:

Arranging
Organizing Scheduling Budgeting ones time

For the purpose of generating more effective work and productivity.

TIME MANAGEMENT Why do we need to manage time?

TIME MANAGEMENT Why do we need to manage time?

TIME MANAGEMENT
Effective Time Management

1. 2. 3. 4.

Plan & Priority Things Delegation of Responsibility Use support Tools Evaluate Time Management

TIME MANAGEMENT
Plan & Priorities

Apply Pareto Principle (80 / 20)

TIME MANAGEMENT
Time Management Matrix

URGEN IMPORTANT I Crisis Pressing Issue Deadlines Meetings

NOT URGEN II Preparation Planning Prevention Relationship Building Personal Development

NOT IMPORTANT

III Interruptions Some Emails Popular Activities

IV Trivia Some Phone Calls Excessive TV/ Games Time Wasters

TIME MANAGEMENT
Time Management Matrix

URGEN

I
IMPORTANT

II

DO IT NOW
(MANAGE)

III

IV

TIME MANAGEMENT
Time Management Matrix

NOT URGEN IMPORTANT

II

DECIDE WHEN TO DO IT
(FOCUS)

III

IV

TIME MANAGEMENT
Time Management Matrix

URGEN

I
III
NOT IMPORTANT

II

IV

DELEGATE IT
(USE CAUSION or AVOID)

TIME MANAGEMENT
Time Management Matrix

URGEN

NOT URGEN

II

III
NOT IMPORTANT

IV

ONLY DO WHEN WE HAVE TIME

(AVOID)

TIME MANAGEMENT
Plan & Priorities

Create a TO DO LIST
1. List out all things that you need to do Prioritize them (A most priority, B less than A, C less than B)

No 1 2 3

Task Writing Report Fix AC for Guest Shift briefing

Priority C A B

Status

TIME MANAGEMENT
Plan & Priorities

Create a TO DO LIST
2. Re arrange the list

No 1 2 3

Task Fix AC for guest Shift briefing Writing report

Priority A B C

Status Done Done Follow Up

TIME MANAGEMENT
Plan & Priorities

Celebrate small achievements

TIME MANAGEMENT
Delegation of Responsibility

Dont duplicate work Offer help when possible Share information Ask for right help

Say Smart NO

TIME MANAGEMENT
Use support Tools

Computer/ Ipad/ Laptop Hand Phone Note Book USB

TIME MANAGEMENT
Use support Tools
Organize your desk. / work station. Keep everything you need constantly within easy reach.

TIME MANAGEMENT
Evaluate your Time Management

Check your Work Diary And ask yourself: Did you do good or not good? Why good, why not good? How you can use time more wisely?