PROJECT A-SURE

User Training Manual

Financial Accounting
ACCOUNTS RECEIVABLE
CUSTOMER INVOICE

CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007

Author(s): Siemens Pakistan Engineering Company Limited

Document Number
Document Number

Document Date

FI-AR-020.01/001

17 November, 2007

Version History
Version Number

17 November
2007

01 / 001

FIAR020.01/001

Version Date

Summary of Changes
NA

Ref: Minutes of Review

NA

CONFIDENTIAL
Page2

Version001

TABLE OF CONTENTS
1. SAP EASY ACCESS ................................................................................................. 7
1.1. REQUIRED USER INPUT ......................................................................................................... 7
1.2. SAP SCREEN SNAP .............................................................................................................. 7
1.3. DESCRIPTION ........................................................................................................................ 7

2. CUSTOMER................................................................................................................ 8
2.1. REQUIRED USER INPUT ......................................................................................................... 8
2.2. SAP SCREEN SNAP .............................................................................................................. 8
2.3. DESCRIPTION ........................................................................................................................ 8

3. INVOICE DATE / DOCUMENT DATE........................................................................ 9

3.1. REQUIRED USER INPUT ......................................................................................................... 9
3.2. SAP SCREEN SNAP .............................................................................................................. 9
3.3. DESCRIPTION ........................................................................................................................ 9

4. POSTING DATE ....................................................................................................... 10

4.1. REQUIRED USER INPUT ....................................................................................................... 10
4.2. SAP SCREEN SNAP ............................................................................................................ 10
4.3. DESCRIPTION ...................................................................................................................... 10

5. AMOUNT .................................................................................................................. 11
5.1. REQUIRED USER INPUT ....................................................................................................... 11
5.2. SAP SCREEN SNAP ............................................................................................................ 11
5.3. DESCRIPTION ...................................................................................................................... 11

6. CURRENCY .............................................................................................................. 12
6.1. REQUIRED USER INPUT ....................................................................................................... 12
6.2. SAP SCREEN SNAP ............................................................................................................ 12
6.3. DESCRIPTION ...................................................................................................................... 12

7. LINE ITEM TEXT - F4 HELP .................................................................................... 13

FIAR020.01/001

CONFIDENTIAL
Page3

Version001

7.1. REQUIRED USER INPUT ....................................................................................................... 13

7.2. SAP SCREEN SNAP ............................................................................................................ 13
7.3. DESCRIPTION ...................................................................................................................... 13

8. SELECTION OF SERVICES .................................................................................... 14

8.1. REQUIRED USER INPUT ....................................................................................................... 14
8.2. SAP SCREEN SNAP ............................................................................................................ 14
8.3. DESCRIPTION ...................................................................................................................... 14

9. LINE ITEM TEXT ...................................................................................................... 15

9.1. REQUIRED USER INPUT ....................................................................................................... 15
9.2. SAP SCREEN SNAP ............................................................................................................ 15
9.3. DESCRIPTION ...................................................................................................................... 15

10. PAYMENT TAB ...................................................................................................... 16

10.1. REQUIRED USER INPUT ..................................................................................................... 16
10.2. SAP SCREEN SNAP .......................................................................................................... 16
10.3. DESCRIPTION .................................................................................................................... 16

11. BASELINE DATE ................................................................................................... 17

11.1. REQUIRED USER INPUT ..................................................................................................... 17
11.2. SAP SCREEN SNAP .......................................................................................................... 17
11.3. DESCRIPTION .................................................................................................................... 17

12. PAYMENT TERM ................................................................................................... 18

12.1. REQUIRED USER INPUT ..................................................................................................... 18
12.2. SAP SCREEN SNAP .......................................................................................................... 18
12.3. DESCRIPTION .................................................................................................................... 18

13. PAYMENT METHOD .............................................................................................. 19

13.1. REQUIRED USER INPUT ..................................................................................................... 19
13.2. SAP SCREEN SNAP .......................................................................................................... 19
13.3. DESCRIPTION .................................................................................................................... 19

14. DETAILS TAB ........................................................................................................ 20

FIAR020.01/001

CONFIDENTIAL
Page4

Version001

14.1. REQUIRED USER INPUT ..................................................................................................... 20

14.2. SAP SCREEN SNAP .......................................................................................................... 20
14.3. DESCRIPTION .................................................................................................................... 20

15. DOCUMENT HEADER TEXT................................................................................. 21

15.1. REQUIRED USER INPUT ..................................................................................................... 21
15.2. SAP SCREEN SNAP .......................................................................................................... 21
15.3. DESCRIPTION .................................................................................................................... 21

16. GENERAL LEDGER ACCOUNT NO. .................................................................... 22

16.1. REQUIRED USER INPUT ..................................................................................................... 22
16.2. SAP SCREEN SNAP .......................................................................................................... 22
16.3. DESCRIPTION .................................................................................................................... 22

17. AMOUNT ................................................................................................................ 23

17.1. REQUIRED USER INPUT ..................................................................................................... 23
17.2. SAP SCREEN SNAP .......................................................................................................... 23
17.3. DESCRIPTION .................................................................................................................... 23

18. LINE ITEM DETAIL ................................................................................................ 24

18.1. REQUIRED USER INPUT ..................................................................................................... 24
18.2. SAP SCREEN SNAP .......................................................................................................... 24
18.3. DESCRIPTION .................................................................................................................... 24

19. PROFIT CENTER ................................................................................................... 25

19.1. REQUIRED USER INPUT ..................................................................................................... 25
19.2. SAP SCREEN SNAP .......................................................................................................... 25
19.3. DESCRIPTION .................................................................................................................... 25

20. FUNCTIONS AND PRODUCTS - TELECOM ........................................................ 26

20.1. REQUIRED USER INPUT ..................................................................................................... 26
20.2. SAP SCREEN SNAP .......................................................................................................... 26
20.3. DESCRIPTION .................................................................................................................... 26

21. BACK ...................................................................................................................... 27

FIAR020.01/001

CONFIDENTIAL
Page5

Version001

21.1. REQUIRED USER INPUT ..................................................................................................... 27

21.2. SAP SCREEN SNAP .......................................................................................................... 27
21.3. DESCRIPTION .................................................................................................................... 27

22. SIMULATE .............................................................................................................. 28

22.1. REQUIRED USER INPUT ..................................................................................................... 28
22.2. SAP SCREEN SNAP .......................................................................................................... 28
22.3. DESCRIPTION .................................................................................................................... 28

23. SAVE ...................................................................................................................... 29

23.1. REQUIRED USER INPUT ..................................................................................................... 29
23.2. SAP SCREEN SNAP .......................................................................................................... 29
23.3. DESCRIPTION .................................................................................................................... 29

FIAR020.01/001

CONFIDENTIAL
Page6

Version001

1. SAP Easy Access

1.1. Required User Input
Enter transaction code "F-39" in the command line and press enter.

1.2. SAP Screen Snap

1.3. Description

Follow the menu path as shown in the screen snap and double click on "FB70 - Invoice" OR Enter
transaction code "FB70" in the command line and press enter.

FIAR020.01/001

CONFIDENTIAL
Page7

Version001

2. Customer
2.1. Required User Input
Enter "6100001" then press tab.

2.2. SAP Screen Snap

2.3. Description

Number of the customer account from which the transactions are processed. A customer account number
is a unique key used to clearly identify the customer within the SAP system.

FIAR020.01/001

CONFIDENTIAL
Page8

Version001

3. Invoice Date / Document Date

3.1. Required User Input
Enter document date then press tab.

3.2. SAP Screen Snap

3.3. Description

The document date is the date on which the original document was issued. The document date may not
be the same as the posting date on which G/L account balances or customer and vendor balances are
updated. The document date can be the issue date of an invoice or a payment, for example.

FIAR020.01/001

CONFIDENTIAL
Page9

Version001

4. Posting Date
4.1. Required User Input
Enter posting date then press tab.

4.2. SAP Screen Snap

4.3. Description

Date which is used when storing the document in Financial Accounting or Controlling.

FIAR020.01/001

CONFIDENTIAL
Page10

Version001

5. Amount
5.1. Required User Input
Enter "15000" then press tab.

5.2. SAP Screen Snap

5.3. Description

During document entry, enter the amount manually. In the last line item, you can enter a "*" - the amount
of the final line item is then the balance of all the line items previously entered. Amounts you enter may be
changed automatically by the system if automatic postings are made during postings e.g. Tax
adjustments, Cash discount adjustments.

FIAR020.01/001

CONFIDENTIAL
Page11

Version001

6. Currency
6.1. Required User Input
Enter "USD" then press tab.

6.2. SAP Screen Snap

6.3. Description

Currency Key represents the currency for amounts in the document.

FIAR020.01/001

CONFIDENTIAL
Page12

Version001

7. Line Item Text - F4 Help

7.1. Required User Input
Click on drop down button.

7.2. SAP Screen Snap

7.3. Description

Click on drop down button or press F4 to search for list of services.

Line item text contains an explanatory text on the line item. Enter a text manually or transfer a standard
text. To transfer a standard text you enter the corresponding text variable with a prefixed equals sign
(=XXXX).

FIAR020.01/001

CONFIDENTIAL
Page13

Version001

8. Selection of Services
8.1. Required User Input
Click on "Continue" icon.

8.2. SAP Screen Snap

8.3. Description

Select the relevant service and click on "Continue" icon to proceed.

FIAR020.01/001

CONFIDENTIAL
Page14

Version001

9. Line Item Text

9.1. Required User Input
Keep pressing Enter.

9.2. SAP Screen Snap

9.3. Description

Keep pressing enter to change the code in text.

Line item text contains an explanatory text on the line item. Enter a text manually or transfer a standard
text. To transfer a standard text you enter the corresponding text variable with a prefixed equals sign
(=XXXX).

FIAR020.01/001

CONFIDENTIAL
Page15

Version001

10.

Payment tab

10.1.

Required User Input

Click on "Payment" tab.

10.2.

SAP Screen Snap

10.3.

Description

Click on "Payment" tab to enter payment related information.

FIAR020.01/001

CONFIDENTIAL
Page16

Version001

11.

Baseline Date

11.1.

Required User Input

Enter "Baseline Date" then press Tab.

11.2.

SAP Screen Snap

11.3.

Description

Baseline date is the date to which the periods for the cash discount deadline and the due date for net
payment refer. This is the case for line items in open item accounts. For line items in G/L accounts, the
item is due immediately on this date because there are no cash discount specifications. During document
entry for open item accounts, the date may be defaulted. For this, a terms of payment key must have
been specified in the customer's/vendor's master record for which a default value is requested in the
document. The proposed date can be overwritten. If the cash discount rates (and days) have not been
entered, the baseline date for payment is the same as the due date.

FIAR020.01/001

CONFIDENTIAL
Page17

Version001

12.

Payment Term

12.1.

Required User Input

Enter "Z060" then press Tab.

12.2.

SAP Screen Snap

12.3.

Description

Enter the payment term or change the payment term defaulted from customer master record, if required.
Key for defining payment terms composed of cash discount percentages and payment periods.

FIAR020.01/001

CONFIDENTIAL
Page18

Version001

13.

Payment Method

13.1.

Required User Input

Enter appropriate "Payment Method" then press Tab.

13.2.

SAP Screen Snap

13.3.

Description

Payment methods e.g. Cheque, Demand Draft etc. which may be used in automatic payment transactions
with this customer. Use F4 to see and select possible values.

FIAR020.01/001

CONFIDENTIAL
Page19

Version001

14.

Details tab

14.1.

Required User Input

Click on "Details" tab.

14.2.

SAP Screen Snap

14.3.

Description

Click on details tab page to enter additional information.

FIAR020.01/001

CONFIDENTIAL
Page20

Version001

15.

Document Header Text

15.1.

Required User Input

Enter document header text then press tab.

15.2.

SAP Screen Snap

15.3.

Description

The document header text contains explanations or notes which apply to the document as a whole, that
is, not only for certain line items.

FIAR020.01/001

CONFIDENTIAL
Page21

Version001

16.

General Ledger Account no.

16.1.

Required User Input

Enter "6301001" then press Tab.

16.2.

SAP Screen Snap

16.3.

Description

This field contains the number of the expense or income G/L account to which the transaction figures are
updated.

FIAR020.01/001

CONFIDENTIAL
Page22

Version001

17.

Amount

17.1.

Required User Input

Enter "15000" then press tab.

17.2.

SAP Screen Snap

17.3.

Description

During document entry, enter the amount manually. In the last line item, you can enter a "*" - the amount
of the final line item is then the balance of all the line items previously entered. Amounts you enter may be
changed automatically by the system if automatic postings are made during postings e.g. Tax
adjustments, Cash discount adjustments.

FIAR020.01/001

CONFIDENTIAL
Page23

Version001

18.

Line Item Detail

18.1.

Required User Input

Double click on GL line item.

18.2.

SAP Screen Snap

18.3.

Description

Double click on GL line item to enter other requried information.

FIAR020.01/001

CONFIDENTIAL
Page24

Version001

19.

Profit Center

19.1.

Required User Input

Enter "233" as profit center, then press Enter.

19.2.

SAP Screen Snap

19.3.

Description

A profit center is a management-oriented organizational unit used for internal controlling purposes.
Dividing your company up into profit centers allows you to analyze areas of responsibility and to delegate
responsibility to decentralized units, thus treating them as "companies within the company".

FIAR020.01/001

CONFIDENTIAL
Page25

Version001

20.

Functions and Products - Telecom

20.1.

Required User Input

Click on "Continue" Button.

20.2.

SAP Screen Snap

20.3.

Description

Enter function code if prompted by the system. The code will be used for function wise reporting of
expenses and income. Use F4 to see and select allowed values.
Enter product code if prompted by the system. The code will be used for product wise reporting of
expenses and income. Use F4 to see and select allowed values.
Click on "Continue" button to proceed.

FIAR020.01/001

CONFIDENTIAL
Page26

Version001

21.

Back

21.1.

Required User Input

Click on "Back" icon.

21.2.

SAP Screen Snap

21.3.

Description

Click on "Back" icon to go back to enjoy screen.

FIAR020.01/001

CONFIDENTIAL
Page27

Version001

22.

Simulate

22.1.

Required User Input

Choose "Simulate" from the document menu.

22.2.

SAP Screen Snap

22.3.

Description

To simulate the document click on Menu bar --> Document --> Simulate. It shows overview of accounting
document after execution of all Substitutions, execution of all validations and creation of automatically
created line Items.

FIAR020.01/001

CONFIDENTIAL
Page28

Version001

23.

Save

23.1.

Required User Input

Click on "Save" icon.

23.2.

SAP Screen Snap

23.3.

Description

Click on "Save" icon to post accounting entries.

FIAR020.01/001

CONFIDENTIAL
Page29

Version001