Project Communication Plan

Communication Type
Meeting

Description
Gather Information for Initial Plan

Owner
HCFS Team

Audience
All Stakeholders

Frequency
FIRST Before Project Start Date

Meeting

Distribute Plan to alert stakeholders of project scope. Project Kick Off. Communicate plans and stakeholder roles/responsibilities. Encourage communication among stakeholders.

HCFS Team

All Stakeholders

Before Kick Off Meeting Before Project Start Date

Meeting

HCFS Team

All Stakeholders

At or near Project Start Date

Web/Email Meeting

Status Reports. Update stakeholders on the status of the project Team Meetings. To review detailed plans (tasks, assignments, and action items).

HCFS Team HCFS Team

All Stakeholders and Project Office Entire Project Team. Individual meetings for sub-teams, technical team, and Functional teams as appropriate.

Regularly Scheduled Regularly Scheduled. Weekly is recommended for entire team. Weekly or biweekly for sub-teams as appropriate. Regularly Scheduled. Monthly is recommended.

Meeting

Project advisory group meetings. Update HCFS Team Project Advisory Group on status and discuss critical issues. Work through issues and change requests here before escalating to the Sponsor(s). Audit/Review. Review status reports, issues, and risks. To identify and communicate potential risks and issues that may effect the schedule, budget, or deliverables. Post Project Review. Identify improvement plans, lessons learned, what worked and what could have gone better. Review accomplishments. HCFS Team

Entire Project Team

Meeting/Report

Project Office, Project Manager and select stakeholders

Monthly Scheduled by the Project Office

Meeting/Report

HCFS Team

All Stakeholders

End of Project or end of major phase

Presentation/Discussion

Periodic Demos and Target HCFS Team Presentations. To gain input from special groups and keep them abreast of the Projects status. Other. General communications HCFS Team

Specific Focus Groups or End Users

Once product has enough to show.

Email Lists, Group Discussion or Web Announcements

To be determined by the Project Team.

As needed.

Project Name: Health Care Facility System