TT aA The Ultimate Guide Conferences, Inc Special ExTIME MANAGEMENT FOR EVENT PLANNERS Expert Techniques and Time-Saving Tips for Organizing Your Work- load, Prioritizing Your Day, and Taking Control of Your Schedule (ISBN: 0-470-83626-1) “she has done it again! Judy Allen has written an excellent, educational and user- friendly book, which is a priceless resource for planners worldwide. Time Man- agement is an essential book for all planners, new or seasoned. Judy has provided the tools for managing your time which is one of the most important skills for event planners and all professionals.” Ysabelle Allard, Meetings & Incentives Planner, Bilingual Meetings & Incentives “at last, a time management book written by someone who knows what it is t0 juggle three programs, six clients, eighteen suppliers and a family in a pear tree! Using Judy Allen’s tips have really made a difference!” Brigitte Mondor, CMP, Event Leader, Microsoft—Maritz Canada Inc. “Time is money, and organizing your time is the key to planning a successful event. Judy Allen’s new book gives event planners all the tools they need to man- age their time most efficiently.” Luis R. Rodriguez, Executive President (CEO), International Standardization for the Meeting Industry Institute (SMD, Isla Margarita, Venezuela “Judy Allen's expertise in creating larger-than-life events translates into a highly readable, inspirational volume of real-world time management tips for event planners. A must-read for event industry professionals.” Liz Ryan, President, WorldWIT/WorldWIT Radio, US. WILEYCopyright ® 2000 by Judy Allen All rights reserved. No part of this work covered by the copyrights here- in may be reproduced or used in any form or by any means—graphic, electronic or mechanical—without the prior written permission of the publisher. ‘Any request for photocopying, recording, taping or information stor- age and retrieval systems of any part of this book shall be directed in writing to the CANCOPY, 6 Adelaide Street East, Suite 900, Toronto, Ontario, M5A 1H6. Care has been taken to trace ownership of copyright material con- tained in this book. The publishers will gladly receive any information that will enable them to rectify any reference or credit line in subse- quent editions. John Wiley & Sons Canada Limited 6045 Freemont Blvd. Mississauga, Ontario LAR 4]3 Canadian Cataloguing in Publication Data Allen, Judy, 1952~ Event planning : the ultimate guide to successful meetings, corporate events, fundraising galas, conferences, conventions, incentives and other special events Includes index. ISBN 0-471-64412-9 1, Meetings - Planning. 2. Congresses and conventions ~ Planning. 3. Special events ~ Planning. |. Title. AS6.A44 2000 658.4'56 €00-930535-1 Production Credits Cover & text design: Interrobang Graphic Design Inc Printer: Tri-geaphic Printing Lid. Printed in Canada 109 This book is dedicated with all my love to my family: my father and my mother, Walter and Ruth Foote, my sister, Marilyn, my two nieces, Natasha and Jasmine. You are all so very special to me. And to Honey Sherman, Louise Cornblum, Michelle Levy, and Mary Shechtman. They are all extraordinary ladies who work tirelessly in their efforts to raise funds and lend their support to worthy causes. ‘Through them, I became involved in fund-raising galas and saw first- hand, a need I could fill by writing this book and sharing my experi- ences in event planning, This served as a beginning, and the book was then expanded to encompass my background in worldwide meetings, corporate events, conferences, conventions, incentives, and special events, in addition to gala fundraisers.