DESIGN AND IMPLEMENTATION OF STATE CIVIL SERVICE PAYROL ACCOUNTING SYSTEM (A CASE STUDY CIVIL SERVICE COMMISSION ENUGU)

A project

DEPARTMENT OF COMPUTER SCIENCE

ABSTRACT Ever si ce !" #iscovere# t$e co!p%ter " # $e ce co!p%ter scie ce& "tte!pt $"s 'ee !"#e to co!p%teri(e ever) *"cet o* $%!" +i*e, T$is project -or. e/press t$e iss%e o* #esi0 i 0 " # i!p+e!e ti 0 " st"te civi+ p")ro++ "c. o-+e#0es (spee# " # "cc%r"c)) over t$e !ore te#io%s i e**icie t " # tr%e co s%!i 0 !" %"+ s)ste!, T$is s)ste! e co% ters t$e *o++o-i 0 pro'+e!s, L"te receipt o* r"- #"t" e"c$ !o t$& re0%+"r 're". #oo* t$e "cco% ti 0 !"c$i e prese t+) %se# *or #"t"

processi 0& irre0%+"r po-er s%pp+)& i " ) errors res%+ti 0 *ro! t$e !" %"+ !et$o#s o* #"t" processi 0 " # t$e o**ice c"%se# ') '%+.) *i+es " # co st" t co!p+"i ts *or errors *ro! t$e -or.ers, Co se1%e t+) " co!p%teri(e# p")ro++ "cco% ti 0 s)ste! -$e #esi0 e# to t".e c"re o* t$e "'ove pro'+e!s,

ORGANISATION OF WORK T$e st%#) is 'ei 0 or0" i(e# i seve c$"pter, C$"pter o e co t"i s t$e i tro#%ctio o* t$e project "t $" #, T$e pro'+e! is 'ei 0 st"tes2 it "+so co t"i t$e p%rpose o* t$e st%#)& "i!s scope or #e+i!it"tio or

co str"i ts& "ss%!ptio s " # #e*% ctio o* t$e ter!s, C$"pter t-o is t$e +iter"t%re revie-, T$is is -$ere t$e re+"te# -or. "'o%t p")ro++ is revie-e#, C$"pter t$ree is t$e #escriptio " # " "+)sis o* t$e e/isti 0 s)ste!, T$e #esi0 o* t$e e- s)ste! is t$e co te t o* c$"pter *o%r, C$"pter *ive i vo+ves t$e i!p+e!e t"tio o* t$e e- s)ste!, It "+so i c+%#es t$e pro0r"! #esi0 & pro0r"! *+o- c$"rts& pse%#oco#es& co%rse pro0r"! " # test r% , C$"pter si/ is t$e #oc%!e t"tio o* e- s)ste!, C$"pter seve co t"i s t$e reco!!e #"tio " # co c+%sio " # re*ere ces,

TABLE OF CONTENT Tit+e p"0e Certi*ic"tio De#ic"tio Ac. o-+e#0e!e t A'str"ct Or0" is"tio o* t$e -or. T"'+e o* co te t CHAPTER ONE 3,4 3,3 3,6 3,7 3,8 3,9 3,: 3,; I tro#%ctio 5"c.0ro% # o* t$e st%#) Pro'+e!s #e*% ctio " # " "+)sis O'jectives o* st%#) Scope o* st%#) Li!it"tio s Ass%!ptio s De*i itio o* ter!s

CHAPTER TWO 6,3 Liter"t%re Revie-

CHAPTER THREE 7,3 7,6 7,7 7,8 7,9 7,: 7,; 7,< Descriptio s " # " "+)sis o* t$e e/isti 0 s)ste! Met$o#s o* *"ct *i #i 0 T$e or0" i("tio "+ str%ct%re O'jective o* t$e e/isti 0 s)ste! I p%t& process " # o%tp%t " "+)sis I *or!"tio *+o- #i"0r"! Pro'+e! o* t$e e/isti 0 s)ste! =%sti*ic"tio *or t$e e- s)ste!

CHAPTER FOUR 8,3 8,6 8,7 8,8 8,9 8,: So*t-"re #esi0 e# " # i!p+e!e t"tio O%tp%t speci*ic"tio " # #esi0 I p%t speci*ic"tio " # #esi0 Fi+e Desi0 Proce#%re c$"r S)ste! re1%ire!e t

CHAPTER FIVE 9,3 9,6 9,7 I!p+e!e t"tio Pro0r"! #esi0 Pro0r"! *+o- c$"rt

9,8

Pse%#oco#es

CHAPTER SIX :,3 :,6 :,7 Doc%!e t"tio I#e ti*ic"tio User i *or!"tio

CHAPTER SEVEN ;,3 ;,6 Reco!!e #"tio Co c+%sio Re*ere ce

CHAPTER ONE INTRODUCTION 1.1 BACKGROUND OF THE STUDY

Co!p%ter& t$e vers"ti+e #"t" processi 0 !"c$i e& $"s 'ee ever) $%!" e #e"vo%r si ce its i c%rsio

*o% # ver) %se*%+ i

i to !" ) *ie+#s o* st%#)& i #%str)& P")ro++ is 'ei 0 prep"re# ')

'%si ess& scie ces " # tec$ o+o0) i

0e er"+,

or0" i("tio & co!!ittees& 0over !e ts " # ot$er '%si ess *ir!s& it is "+so p"rt o* "cco% t #ep"rt!e t& i !) or0" i("tio "+ co cer , It is %se# *or t$e prep"r"tio o* -or.er>s s"+"r) #"i+)& -ee.+) or !o t$+),

T$e p")ro++ !o#%+e& -$ic$ $e+ps i #"t" processi 0& processes !o t$+) p")s o* "++ t$e e!p+o)ees i st"te civi+ services co!!issio , T$e !o#%+e !"i t"i s st"** %"+

+o" s& "#v" ces& t"/ " # ot$er #e#%ctio s *ro! st"** p"), It "+so per*or!s " i cre!e t o t$e s"+"r) o* 1%"+i*ie# st"** e"c$ !o t$,

T$e p")ro++ +ists ever)

e!p+o)ee *or -$o! t$e co!p%ter $"s pro#%ce# " p")ro++ c$e1%e " # s$o-s *or e"c$ e!p+o)ee -$"t #e#%ctio "re s%'tr"cte# *ro! 0ross e"r i 0s to "rrive "t et p"), T$is report is revie-e# ') t$e !" "0er o* t$e p")ro++ #ep"rt!e t 'e*ore t$e c$e1%es "re re+e"se# *or #istri'%tio , 1.2 PROBLEM DEFINITION %se#, T$is !et$o# $"s its

Over t$e )e"rs& !" %"+ !et$o# o* p")ro++ $"s 'ee

pro'+e!s, It $"s 'ee prove to 'e ver) i e**ective " # i e**icie t, So!e o* t$e pro'+e!s "re T$e jo' o* prep"ri 0 s"+"r) p")!e t i " %"++) is te#io%s c"%ses #e+"),

 As " res%+t o* t$e pro'+e! "'ove& !" %"+ !et$o#s $"ve " +ot o* #iscrep" cies " # r"ise #o%'ts i t$e vo%c$er, T$is !et$o# e co%r"0e *r"%# *i0%res "re e"si+) !" ip%+"te# " # c$" 0e#, T$e !" %"+ !et$o# re1%ires peop+e -$o "re co!pete t i !"t$e!"tics

re+"te# co!p%t"tio to #o " re+i"'+e jo', As " res%+t peop+e o* s%c$ "re ver) sc"rce,

1.3

OBJECTIVES OF STUDY

T$e st%#) "i!s "t #esi0 i 0 " p")ro++ "cco% ti 0 s)ste! t$"t -i++ $e+p to e+i!i "te i st" ces& #e+") " # *r"%#s "ssoci"te# -it$ !" %"+ c"+c%+"tio o* -or.ers s"+"ries " # e tit+e!e ts,

1.4

SCOPE OF STUDY

T$e st%#) "i!s "t #esi0 i 0 " # i!p+e!e ti 0 " st"te civi+ service co!!issio p")ro++ "cco% ti 0 s)ste! E %0%,

1.5

LIMITATIONS

I t$e process o* c"rr)i 0 o%t t$is rese"rc$ -or.& so!e *"ctors trie# to $i #er t$e *ree *+o- o* -or., T$ese *"ctors i c+%#e T !"# Ti!e *"ctors i t$e se se t$"t t$e se!ester -"s s$ort " # "s " res%+t co!'i 0 t$is -or. -it$ st%#ies -"s te#io%s,

 F $%$&"#

Fi " ces -ere r"t$er o t$e +e" si#e " # "s " res%+t it "**ecte#

t$e c"rr)i 0 o%t t$e rese"rc$ i t$"t !o et"r) co!!it!e t -"s ee#e# *or 0oi 0 to t$e c"se st%#)& p$otocop)i 0 #oc%!e t& 'ro-si 0 e,t,c, L'(")%*! %++ +'," -. +/" 0+%..? T$e st"** o* t$e p")ro++ #ep"rt!e t -ere r"t$er $osti+e " # "00ressive o-i 0 to t$e *"ct t$"t t$e *e+t o* t$is "ctivit) is co!p%teri(e# t$e) !i0$t +oose t$eir jo's to t$e co!p%ter,

1.1

ASSUMPTIONS

I* t$e #esi0 e# e- s)ste! is i!p+e!e te# it !") i!prove " # to 'e " +"r0e e/te # e $" ce# t$e "ctivities o* processi 0 st"** s"+"r) p")!e t i st"te civi+ co!!issio E %0% o**ice, T$e -or.er -i++ 'e re+ive# ') t$e te#io%s t"s.s *"ci 0 t$e! i t$e #isc$"r0e o* t$eir #%ties, T$e) -i++ $"ve !ore ti!e to t$e!se+ves " # "+so i cre"se t$eir st" #"r# o* -or.,

1.2

DEFINITIONS OF TERMS C-!3'+"*? Co!p%ter is !" "0e!e t " # '%si ess st%#ies (3@;@)& #e*i e# " co!p%ter "s " e+ectro ic #evice t$"t is c"p"'+e o* i p%tti 0 " # o%tp%tti 0& sorti 0& stori 0 " # retrieve# o* i *or!"tio store# i it, P%4*-55# List o* e!p+o)ee " # "++ t$eir -"0es " # s"+"ries i c+%#i 0 t$eir

"++o-" ce " # #e#%ctio s,

 S%5%*4# )e"r+) '"sis,

T$is is %s%"++) " !o t$+) p")!e t *or re0%+"r e!p+o)!e t o "

S/ .+ A55-)%$&"# o s$i*t '"sis, A**"%*0#

T$is is t$e "++o-" ce 0r" te# to " e!p+o)ee -$o -or.s

T$is represe ts t$e "cc%!%+"tio o* st"** e tit+e!e t, T$ese represe t t$e re t 0ive to " e!p+o)ee *or $is or

R"$+ S'60 ,4# $er $o%se,

F5-)&/%*+# It is " pictori"+ represe t"tio o* i *or!"tio i #"t" processi 0 ') !e" s o* s)!'o+s " # i terco T*%$03-*+ A55-)%$&"# tr" sport"tio to -or., ecti 0 +i .i 0 t$e 0e er"tio s,

T$is is t$e "++o-" ce 0ive to " st"** *or $is

CHAPTER TWO 2.7 LITERATURE REVIEW -$"t ot$ers $"ve "+re"#)

T$e revie- to re+"te# +iter"t%re -i++ 'e '"se# %po

#isc%sses o p")ro++ "cco% ti 0 s)ste!& t$e *o++o-i 0 "s? i, ii, iii, iv, Overti!e p") Overti!e r"te 5o %s p") T"/ #e#%ctio s, T$is is t$e e/tr" $o%rs -or.e# ') so!e c"te0ories o* t$e

O8"*+ !" 3%4#9

e!p+o)ees i c"+c%+"ti 0 t$e overti!e, Accor#i 0 to De*ies (3@<;) t$e ter! p")ro++ c" 'e #e*i e# "s " co ti %o%s

c"+c%+"tio o -or.ers s"+"ries -it$ #e#%ctio o* t"/ -"s t".e & " # t$e "##itio o* "++o-" ce " # 'o %s to co!e o%t -it$ t$e et s"+"r), Ae "+so st"te# t$"t overti!e p") to -or.ers is ot per!" e t p")& it c" o +) 'e te!por"++), O8"*+ !" *%+"# T$is is t$e -B %!'er o* $o%rs -or.e# *or e"c$ st"**, It -")

v"r) *ro! !o t$ to !o t$ "s t$e #")s o* t$e !o t$ v"ries, So ever) -or.er "re 'ei 0 r"te "ccor#i 0 t$e #")s o* -or. i " !o t$, Accor#i 0 to M")*i+es (3@@4) $e st"tes t$"t p")ro++ is " "spect o* "ccor#i 0 t$"t #e"+s -it$ -or.ers s"+"ries !o t$+) or )e"r+), C$et$er s.i++e# or % s.i++e# -or.er ever) 'o#) !"i t"i s co!p" ies +ist o* p")!e t i,e, p")Ds+ip,

B-$'0 3%4#9 T$e 'o %s p") is " 0i*t to $"r# -or.i 0 -or.er " # " s.i++e# -or.& t$e 'o %s !") ot 'e ever)'o#)& o +) t$ose t$"t "re serio%s -it$ -$"t t$e) "re #oi 0& so ot *or ever) st"** " # it is ot re0%+"r, Accor#i 0 to O!o+e$i -"& $e s")s it is " i ce tive sc$e!e 0ive to -or.ers to e co%r"0e t$e! eit$er to "c$ieve " 0re"ter pro#%ctivit) or "s -e++ $"r#-or.i 0 " # $i0$er per*or!" ce, T$e or0" is"tio t$eir !or"+ " # 'ee* %p $i0$ o%tp%ts, "cco% ti 0 sectio or c+er.s ') t$e perso 0ives o%t t$is 'e e*it to -or.ers to 'oost T$e i cre!e t +etters "re se t to t$e e+ #ep"rt!e t t$"t prep"res it, It is

%s%"++) !e+t to s$o- t$"t " -or.er $"s co!p+ete# " )e"r i $is o**ice, T%: ,",'&+ -$0#9 T$e 0ross s"+"r) is !"#e %p o* t"/"'+e " # o t"/"'+e

p")!e t, Ae ce& t$e t"/"'+e p")!e ts v"r) *ro! ti!e to ti!e 'ec"%se o* overti!e p")!e ts " # ot$er "++o-" ces& -$ic$ !") 'e t"/"'+e, Accor#i 0 to EETT (3@@@)& FT$e ter! p")ro++ c" 'e "s -e++ #e*i e# "s " co ti %es c"+c%+"tio o -or.ers s"+"ries -it$ t$e #e#%ctio o* t"/ $ere $e !e tio e# t$"t t"/ "re 'ei 0 p"i# "s )o% e"r i* )o% "re e"r i 0 34&444 )o% t"/ -i++ 'e #e#%ct Aere $e #e*i e# t"/"tio "s "

"ccor#i 0 to t$e !o e) )o% " # 'ei 0 p"i#,

co!p%+sor) co tri'%tio i!pose# ') " 0over !e t "%t$orit) o 0oo#s& i #ivi#%"+s corpor"te 'o#ies etc, T$e % #er t$ese -e $"ve i ci#e ce o* t"/"tio & -$ic$

i c+%#es #irect t"/ " # i #irect t"/ t$e t)pes o* i co!e t"/, i, ii, I co!e t"/ Co!p" ) t"/

iii,

Proper+) t"/ " # !isce++" eo%s #irect t"/ $e +"ter st"te t$"t #irect t"/ is ot "ccepte# ') -or.er& 'ec"%se i #irect t"/ it is t$e -or.er -$o p")s i co!e t"/ t$"t 'e"rs t$e p"i , C$i+e i #irect t"/ i* #e!" # is eit$er e+"stic or i e+"stic pro#%cer " # co s%!er s$"re t$e '%r#e to0et$er,

CHAPTER THREE 3.1 DESCRIPTION AND ANALYSIS OF EXISTING SYSTEM

T$is c$"pter #e"+s -it$ t$e " "+)sis o* t$e e/isti 0 s)ste!s, It is i!port" t to 0ive "cco% t o* +o- t$e e/isti 0 s)ste! +oo.s +i.e 'e*ore t$i .i 0 o $o- to #esi0 t$e e- s)ste!, I t$is c$"pter t$e pro'+e! "ssoci"tio -it$ t$e st"** p")ro++

"cco% ti 0 s)ste! o* t$e civi+ service co!!issio -i++ 'e " "+)(e# " # prese te#,

3.2

FACT AND METHOD

I t$e co%rse o* t$is st%#)& i *or!"tio -"s "c1%ire# t$ro%0$ t-o so%rces& " # t$is -"s #o e to 0"t$er i *or!"tio " # ecess"r) #"t" "'o%t t$e e/isti 0 s)ste!& so "s to "#opt " -") o* #esi0 i 0 t$e e- s)ste!, T$is so%rce i c+%#e? P* !%*4 S-'*&"#9 C$ere i *or!"tio $ere co++ecte# "t *irst $" # '"sis, "ires " # si!p+e o'serv"tio s, T$is

!et$o# i c+%#e# perso "+ i tervie-& 1%estio S"&-$,%*4 S-'*&"#9 T$is -"s "

i #irect so%rce -$ic$ i c+%#e revie- o*

e/isti 0 -or. o p")ro++& te/t'oo.s " # eve re*ere ci 0 -ritte #oc%!e ts,

3.3

ORGANISATION STRUCTURE OF STATE CIVIL SERVICE COMMISSION

CHAIRMAN COMMISSIONER 1 COMMISSIONER 11 PERMANENT SECREATRY COMMISSIONER 111

DIRECTOR OF ADMINISTRATION

DEPUTY DIR. ADMINISTRATION ASSIST. DIR ADMINISTRATION CHIEF ACCOUNT ASSIST PRINCIPAL E. SCEC. OFFICE ACCOUNTS SENIOR EXEC.OFFICE

DEPUTY DIR. ADMINISTRATION ASSIST. DIR ADMINISTRATION CHIEF ADMIN. OFFICER STATION ADMIN. OFFICER SNR. EXEC.OFFICE GENERAL DUTIES

DEPUTY DIR. ADMINISTRATION ASSIST. DIR ADMINISTRATION CHIEF EXEC. OFFICER GENERAL DUTIES PRINCIPAL E. OFFICE GENERAL DUTIES SENIOR EXECUTIVES

EXECUTIVE OFFICES GENERAL T$e civi+ service co!!issio $"s t$e co!!issio " # "#!i istr"tio , T$e MESSAGERS co!!issio s co!prise& t$e c$"ir!" " # co!!issio 3& 33& 333& " # "#!i istr"tio SECURITY is !"#e %p o* ot$er st"** o* t$e #ep"rt!e t, T$e st"** stre 0t$ o* civi+ service co!!issio E %0% is <;,

3.4

OBJECTIVES OF THE EXITING SYSTEM ee#s " #

T$e e/isti 0 s)ste! -"s #esi0 e# to !eet %p -it$ t$e *o++o-i 0 o'jective, To 'e ti!e+) 0e er"ti 0 st"** s"+"r) co!p%t"tio s

 To 'e e"s) to "pp+) " # %se To e "'+e t$e !" "0e!e t o* t$e civi+ service co!!issio co si#er so!e vit"+ #ecisio , To pro#%ce "cc%r"te res%+ts o* p")ro++ To e "'+e co tro+ o* *r"%# i est"'+is$!e t

3.5

IMPUT PROCESS; OUTPUT ANALYSIS

U #er t$e i p%t i c+%#es i *or!"tio , T$is i vo+ves 0etti 0 t$e -$o+e i *or!"tio % #er -$ic$ p")!e t o* s"+"ries c" -$e " # -$ere ee#e# c" 'e e"si+) !"#e " # "ccess o* i *or!"tio i c+%#es

'e e"si+) c"rrie# o%t, T$ese i *or!"tio

"!e o* t$e st"**& r" .& 0r"#e +eve+ step& !o t$+) '"sic& s$i*t "++o-" ce& "rre"rs "cti 0 "++o-" ce& cross p")& t"/& #e#%cti'+e& #e"t$ 'e e*it 0ro%p i s%r" ce& % io #%es& "tio "+ $o%si 0& %ti+it) "++o-" ce& re t s%'si#)& !e"+& +e"ve& -"ter s%'si#) " # tot"+ "!o% t, A++ t$ese i *or!"tio "re str%ct%re# " # "re recor#e# to serve "s i!p"ct to t$e or0" is"tio ,

P*-&"00 T$e process i vo+ves t$e processi 0 o* t$e p")!e t vo%c$er '"se# o i *or!"tio o* t$e i!p%t st"te# "'ove, 5"se# o t$ese *"cts& cert"i t$e

*"cts $"ve t$e

so!e perce t"0e t$ro%0$ -$ic$ t$e p")Ds+ip "re c"+c%+"te# or processe# i st"te civi+ service co!!issio E %0%, T$eir perce t"0e i c+%#e

T"/ De"t$ 'e e*it Gro%p i s%r" ce U io #%es N"tio "+ $o%si 0 *% #

4,48G 4,479G 7G 7,:G 9,8G

A++ t$ese st"te# "'ove t$eir #e#%ctio perce t"0e, To c"+c%+"te t$ese& -e $"ve T"/ H 4,48 344 De"t$ 'e e*it Gro%p i s%r" ce H H 79 .o'o 7 344 U io #%es H 7,: 344 N"tio "+ $o%si 0 *% # H 9,8 344 T"/ I De"t$ 'e e*it I Gro%p i s%r" ce I U io #%es I N"tio "+ $o%si 0 *% # H Tot"+ #e#%ctio / '"sic s"+"r) / '"sic s"+"r) / '"sic s"+"r) / 5"sic s"+"r)

O'+3'+ T$e o%tp%t " "+)sis is t$e co!pre$e sive report o* t$e p")Dro++i 0 process, It 'e"rs t$e i #ivi#%"+ "!o% t "s -e++ "s t$e tot"+ "!o% t p")"'+e *or st"** s"+"r) i t$"t

p"rtic%+"r !o t$, T$e "%#it #ep"rt!e t "+so $"s to c$ec. t$e report to see t$"t t$ere "re o i++e0"+ !" ip%+"tio (*r"%#), C$e "++ s"i# $"s 'ee #o e " s%!!"r) s$eet is co!p+ie# co t"i i 0 t$e tot"+ "!o% t p")"'+e *or t$"t !o t$& '" . "cco% t %!'er o* st"** e,t,c, Gross T"/"'+e it T"/ !o t$ Free p") T"/ !o t$ t$is T"/ 5"+" ce +o" I terest Lo" !"#e o* Ve$ic+e '"sic rep") Ot$ers #e#%ctio Tot"+ "##itio Tot"+ "##itio Meet p") N"!e

#%e to re*% # #"te D"te

3.1

INFORMATION FLOW DIAGRAM CHAIRMAN COMMISSIONERS PERMANENT SECRETARY

DIRECTOR OF ADMINISTRATION EXECUTIVE OFFICERS CLERKS MESSENGERS SECURITY

3.2

PROBLEMS OF THE EXISTING SYSTE;<M %"+

T$ere "re so!e pro'+e!s "ssoci"te# -it$ t$e e/isti 0 s)ste! i,e, t$e " !et$o# o* p")ro++ prep"r"tio *or -or.ers i

t$e st"te, Civi+ service co!!issio

E %0%, T$ese pro'+e!s i c+%#es, It co s%!ers tr%e " # e er0) Ti!e+) processi 0 " # i *or!"tio "ss%re#, It t".es re"so "'+e +o 0 ti!e to pro#%ce !o t$+) p")Ds+ips, S"*et) " # sec%rit) o* i *or!"tio ot 0%"r" tee#, "'o%t s"+"ries " # "++o-" ces is ot

3.=

JUSTIFICATION FOR THE NEW SYSTEM

T$e e- s)ste! is co!p%teri(e# '%t it !".e %p -it$ t$e #e!" # o* c%rre t #") pro'+e!, It is e"s) to %se " # $"s *+e/i'i+it) i oper"tio It !".es stor"0e " # retriev"+ o* p")ro++ e tries e"s) " # ti!e+) It #oes ot stress t$e %ser o* t$e s)ste! It re#%ces !" "0e!e t e/pe ses It $e+ps to re#%ce 0$ost -or.er s) #ro!e to t$e '"rest !i i!%!,

CHAPTER FOUR 4.1 SOFTWARE DESIGN AND IMPLEMENTATION

So*t s)ste! #esi0 c" 'e -e++ % #erstoo# t$ere is ee# to revie- t$e co cept o* " s)ste!, A s)ste! is " "cco!p+is$ " o'jective, or0" i(e# co++ectio o* e+e!e ts t$"t -or. to0et$er to

It co sists o* i teresti 0 p"rts oper"tes to0et$er to o'jectives, It co sists o* i ter"cti 0 p"rts oper"tes

"c$ieve so!e p%rpose o

to0et$er to "c$ieve so!e p%rpose or o'jectives, E"c$ s)ste! is co!pose# o* s%'s)ste!s& e"c$ s%'Ds)ste! 'ei 0 #e+i e"te# ') t$e 'o% #"ries, T$e i ter"ctio s " # i terco ectio s 'et-ee t$e s%'s)ste!s "re ter!e# i ter*"ces, I ter*"ces

occ%r "t t$e 'o% #"r) " # t".e t$e *or! o* i p%t " # o%tp%t, T$e so*t-"re #esi0 is 'ei 0 i stores i si#e t$e s)ste!& -$ic$ i ter"cts -it$ t$e $"r#-"re co!po e ts, E/c$" 0es o* s)ste! "re so+"r s)ste!& "cco% ti 0 s)ste!& i *or!"tio s)ste!&

#"t" processi 0 s)ste!& co!p%ter s)ste! " # so o , T$e s)ste! is !"#e %p o* t-o % its " # o%tp%t, It receives i p%t& tr" s*or!s it " # pro#%ces o%tp%t, It s$o%+# 'e ote# t$"t 'e*ore " s)ste! is #esi0 e# i vesti0"tio "re proper+) c"rrie# o%t " *"cts co++ecte# "re " "+)(e# " # recor#e#,

4.2

OUTPUT SPECIFICATION AND DESIGN

T$e o%tp%t speci*ic"tio o* t$e p")Dro++i 0 process #epe #s o " %!'er o* *"ctors -$ic$ "rise *ro! t$e p"rtic%+"r s%'ject % #er st%#) $ere& t$e civi+ service co!!issio E %0% is o%r c"re st%#), T$eir p")Dro++i 0 is '"se# o co!p%t"tio o* " st"** '"sic s"+"r)& "++o-" ces " # #e#%ctio s to 0et t$e speci*ic"tio i c+%#e D"teJ!o t$ Dep"rt!e t St"** %!'er 5"sic s"+"r) Tot"+ "++o-" ce Tot"+ #e#%ctio s et s"+"r), T$e o%tp%t

 N"!e o* '" .J"cco% t %!'er Net s"+"r) St"** 0r"#e +eve+ Arre"rs etc

4.2.1 OUTPUT DESIGN St"** I *or!"tio N"!e? Dep"rt!e t? St"** %!'er? Gr"#e? 5"sic s"+"r)? S"+"r) "rre"rs? Net s"+"r)? N"!e o* '" .? Acco% t %!'er? /// /// /// /// /// /// /// /// /// A++o-" ce Me"+ s%'si#) Uti+ities Tr" sport Ao%si 0 /// /// /// /// De#%ctio s T"/ I #ivi#%"+ I s%r" ce #%es /// /// ///

4.3

INPUT SPECIFICATION AND DESIGN

T$e i p%t speci*ic"tio #eter!i es t$e "t%re o* o%tp%t " # t$e !o#e o* stor"0e, T$e i p%t speci*ic"tio i c+%#e Mo t$ 5"sic s"+"r) A++o-" ces (!e" s%'si#)& %ti+ities& tr" sport& $o%si 0& #e#%ctio "rre"rs) De#%ctio (t"/& % io #%es& i s%r" ce #%es& st"** %!'er),

4.3.1 INPUT DESIGN St"** I *or!"tio N"!e? Dep"rt!e t? St"** %!'er? Gr"#e? 5"sic s"+"r)? S"+"r) "rre"rs? 4.4 I /// /// /// /// /// /// A++o-" ce Me"+ s%'si#) Uti+ities Tr" sport Ao%si 0 /// /// /// /// De#%ctio s T"/ I #ivi#%"+ I s%r" ce #%es /// /// ///

FILE DESIGN

t$e co te ts o* t$is -or.& " *i+e -"s #esi0 e# i to ot$er to !".e roo! *or

"#e1%"te stor"0e %p#"te, T$e *i+e -"s cre"te# "s " r" #o! *i+e, T$e *i+e "!e is p")ro++,

Fie+# N4 3 6 7 8 9 : ; < @ 34 33 36

Fi+e# N"!e Mo t$J)e"r St"** "!e St"** %!'er Gr"#e +eve+ Acco% t %!'er Dep"rt!e t 5"sic s"+"r) A++o-" ces De#%ctio N"!e o* '" . Net "rre"rs Net s"+"r)

Fi++e# T)pe A+p$" %!eric A+p$" %!eric N%!eric A+p$" %!eric A+p$" %!eric A+p$"'etic C%rre c) C%rre c) C%rre c) A+p$"'et C%rre c) C%rre c)

Fie+# Ci#t$ 36 69 39 34 39 69 34 34 34 74 34 34

Fie+# Dee!"+ D D D D 6 6 6 D 6 6 6 6

4.5

PRODUCURE CHART

INPUT DATA

KEYBOARD ACCOUNTING MACHINE BANKING STORAGE LEDATA MACHINE OPERATOR

OUTPUT DATA

SYSTEM FLOWCHART STAFF INFORMATION DOCUMENT

DATA ENTRY

COMPUTER ALLOWANCE COMPUTER STAFF EARNINGS

COMPUTER STAFF EARNINGS STAFF PAYSLIP

STAFF SALARY FILE

4.1

SYSTEM RE>UIREMENTS

For e**ective %ti+i("tio re1%ire!e t "re ee#e#,

o* t$e s)ste! t$e *o++o-i 0 so*t-"re " # $"r#-"re

4.1.1 SOFTWARE RE>UIREMENTS Oper"ti 0 s)ste! (OJS)? Ms -i #o-s 6444 L" 0%"0e? vis%"+ '"sic So*t-"re? p")ro++ pro0r"! A ti vir%s? Norto

4.1.2 HARDWARE RE>UIREMENT T$e $"r#-"re re1%ire!e t *or t$e %s"0e o* t$is s)ste! i c+%#e co!po e ts s%c$ "s? Mo#e+ :44!! I te+ Stor"0e 84 "5 ADD Me!or) 36<M5 Disp+") 9 VG Co+o%r !o itor Drive CD Ro!& F+opp) #is. #rive Pri ter A +"ser pri ter U i terr%pte# Po-er S%pp+) (UPS)

CHAPTER FIVE 5.1 IMPLEMENTATION

T$is c$"pter #e"+s -it$ pro#%ci 0 " pro0r"! #esi0 "rr" 0e!e t " # "pprov"+ o* t$e pro0r"! to so+ve t$e 0ive pro0r"!, A pse%#o co#e is *%rt$er -ritte to e/p+"i t$e "+0orit$! i or#er to 0ive t$e #esi0 er proper % #erst" #i 0 o* t$e *+o-c$"rt, Fi "++)& t$e so%rce co#e& -$ic$ is t$e pro0r"!& is -ritte " # " test r% is e"r e# o%t to prove t$e e**icie c) " # "cc%r"c) o* t$e pro0r"! i so+vi 0 t$e pro'+e! *or -$ic$ it is #esi0 e#, To o't"i " !"/i!%! " # e**ective %se o* t$e e- s)ste!& t$e st"**s $"ve to e-

% #er0o tr"i i 0 *or so!e !o t$s so "s to % #erst" # $o- to oper"te t$e s)ste!, T$is -i++ "i# t$e! to $" #+e t$e e- s)ste! co *i#e t+) " # e**ective+),

5.2

P*-?*%! D"0 ?$

T$e pro0r"! -"s -ritte *or t$e i!p+e!e t"tio o* t$e st%#) " # t$e pro0r"! -"s #esi0 % #er !o#%+es& -$ic$ is t%r $"s s%' !o#%+es, E"c$ o* t"s.& -$ic$ is

+o0ic"++) +i .e# to0et$er to pro#%ce " so+%tio *or t$e e tire pro'+e!, A %se*%+ too+ -$ic$ "i#e# t$e evo+%tio o* " -or."'+e pro0r"! is t$e *+o-c$"rt -$ic$ is i++%str"te# 'e+o-, P

Optio n

E!"#$ti%" P&o'&()

R"t$&n B S"*"#tion Option Option 1 + ,t(-- p(. in-o Option + #/(n'" No Y", Optio n1 Y", Optio n No R"t$&n
Di,p*(. inp$t -o&) -o& 1(t( "nt&.

Di,p*(. #/(n'", p(,,0o&1 -o& A1)in #/(n'" p(,,0o&1

C S"*"#tion Option Option 1 + ,"(&#/ Option + $p'&(1" Option 2 + 3(#/$p Option 4 + 1"*"t" #o&1

P S"(&#/ t/" R"#o&1,

Optio n1

Optio n

Up1(t" t/" R"#o&1,

Optio n2

B(#5 D(t( B(,"

Optio n4

D"*"t" t/" R"#o&1

R"t$&n

Di,p*(. ,(*" *i,t in ( '&i1 -o&) R"t$&n E

S"*"#t option Option 1 + A&&(n'" 1#on Option + C(,#(1" Option 2 + Tit*" /o&i6ont(* Option 4 + Optio n1

Y",

A&&(n'" 1Con

Optio n

Y",

Win1o0, in #(,#(1", -o&)

Optio n2 Optio n4

Y", Y",

A&&(n'" )$*tip*" 0in1o0, in ( -i*" /o&i6ont(* -o&) A&&(n'" )$*tip*" 0in1o0, in ( -i*" %"&ti#(*

R"t$&n

S"*"#t option Option 1 + A3o$t t/" App*i#(tion Option + H"*p P

Optio n1

Di,p*(. in-o&)(tion (3o$t A$t/o& (n1 App*i#(tion,

Optio n

Di,p*(. /"*p in-o&)(tion A3o$t t/" -o&)

R"t$&n

5.3

PSUEDOCODE

Optio A H Fi+e Optio 5 H E#it Optio C H Recor# Optio D H Report Optio E H Ci #oOptio F H Ae+p

I* optio is A Do E+se I* optio 5 Do E+se I* optio C Do E+se I* optio D Do E+se I* optio E Do E+se I* optio F Do E+se Stop Optio A Se+ect optio Optio " is ope Optio is E#it I* optio H 3 t$e #isp+") ope #i"+o0 -i #oE+se I* optio H 6 t$e e/it t$e pro0r"! E+se Ret%r Optio 5 Se+ect optio Optio I is st"** p") i *or!"tio Optio 6 is c$" 0e p"ss-or#

I* optio H 3 t$e #isp+") i p%t *or #"t" e tr) E+se I* optio H 6 t$e #isp+") c$" 0e p"ss-or# *or! E+se Ret%r Optio C Se+ect optio Optio 3 is se"rc$ Optio 6 is %p#"te Optio 7 is '"c.%p Optio 8 is #e+ete recor# I* optio is 3 t$e #isp+") se"rc$ *or! " # se"rc$ recor# E+se I* optio is 6 t$e #isp+") %p#"te *or! " # %p#"te recor# E+se I* optio is 7 t$e #isp+") '"c.%p *or! " # '"c.%p t$e #"t"'"se E+se I* optio is 8 t$e #isp+") #e+ete *or! " # #e+ete recor# E+se Recor# Optio D Disp+") s"+"r) +ist i " 0ri# *or! Ret%r Optio E Optio 3 is "rr" 0e ico

Optio 6 is c"sc"#i 0 Optio 7 is tit+e $ori(o t"++) Optio 8 is tit+e vertic"++) I* optio is 3 "rr" 0e ico s E+se I* optio is 6 "rr" 0e -i #o- i c"sc"#e# *or! E+se I* optio is 7 t$e "rr" 0e !%+tip+e -i #o- i " $ori(o t"+ tit+e *or! E+se I* optio is 8 "rr" 0e !%+tip+e -i #o- i " vertic"+ *or! E+se Ret%r Optio F Se+ect optio Optio 3 is "'o%t t$e "pp+ic"tio Optio 6 is $e+p I* optio is 3 #isp+") i *or!"tio "'o%t t$e "pp+ic"tio E+se I* optio is 6 #isp+") $e+p i 0ri# *or! E+se Ret%r

CHAPTER SIX 1.1 DOCUMENTATION ecess"r) to provi#e

Doc%!e t"tio 0ives " #et"i+e# report o* "++ t$e i *or!"tio

t$e %ser -it$ t$e % #erst" #i 0 o* t$e p%rpose " # $o- to %se t$e #esi0 e# pro0r"! *or t$e s)ste! to "c$ieve its o'jectives, T$is $e+p i c"rr)i 0 o%t *%rt$er rese"rc$ " # i!prove!e t o t$e s)ste!& "+so co!pre$e sive i *or!"tio "'o%t t$e e- s)ste!, I vie- o* t$is& t$e #oc%!e t"tio o* t$is project is #o e i t-o sectors "!e+) I#e ti*ic"tio User i *or!"tio

1.2

IDENTIFICATION

T$e i#e ti*ic"tio e t"i+s t$e tit+e o* t$e project " # co cise st"te!e t o* its *% ctio , Pro0r"! ID? A%t$or? P%rpose? P")ro++ !" "0e!e t s)ste! Ov%ev% C+e!e t ,O, To or0" i(e " # !" ip%+"te p")ro++ i *or!"tio i st"te civi+ service co!!issio E %0%, Pro0r"!!i 0 +" 0%"0e? U( :,4 (vis%"+ 5"sic :,4)

Oper"ti 0 s)ste! s%pport? Ci #o- OJS (Ci #o- @<)

1.3

USER INFORMATION

T$e "pp+ic"tio pro0r"! is !e % #rive , T$e !e % $"s optio t$"t 0%i#e t$e %ser i ever) ste!, To r% e**ective+) t$e *o++o- step is to 'e t".e , To 'e0i t$e pro0r"!, 5oot t$e co!p%ter to -i #o At t$e -i #o-s c+ic. t$e (st"rt) ico o t$e t"s.'"r " # se+ect (r% ) 5ro-se t$e #is. t$"t $o%ses t$e "pp+ic"tio " # se+ect (p")ro++ !" "0e!e t s)ste!),

CHAPTER SEVEN 2.7 2.1 RECOMMENDATION AND CONCLUSION RECOMMENDATION

A"vi 0 " "+)(e# #"t" co++ecte# *ro! i tervie-e# " # perso "+ o'serv"tio s !"#e ') t$e rese"rc$ers& t$e *o++o-i 0 reco!!e #"tio "re $ere') !"#e? T$is p")ro++ s)ste! s$o%+# 'e co!p%teri(e#, T$is i vo+ves "!o 0 ot$er t$i 0s& tr"i i 0 o* t$e p")ro++ st"**, T$e *o++o-i 0 #"t" processi 0 perso "re esse ti"+2 " s)ste! " "+)st& " pro0r"!!e& oper"tor " # #"t" c+er.s, St" #D') po-er 0e er"tor s$o%+# 'e !"#e "v"i+"'+e 'ec"%se irre0%+"r po-er s%pp+) $"s "#verse e**ect o s%pp+) i,e, (UPS) co!p%ter& " # "s -e++ % i terr%pte# po-er e+

2.2

CONCLUSION

A p")ro++ is " co!pi+e# +ist o* e!p+o)ees " # "++ t$eir -"0es " # s"+"ries& i c+%#i 0 t$eir "++o-" ces " # #e#%ctio , It is %s%"++) co #%cte# ') st"** o* t$e "cco% ts #ep"rt!e t o* " or0" i("tio , P")Dro++i 0 is ot " ver) e"s) t"s.& it is 1%ite

te#io%s& " +ot o* c"+c%+"tio "re c"rrie# o%t " # t$is to " +"r0e e/te t !".es it #i**ic%+t " # ti!e co s%!i 0, D%e to t$is *"ct& t$e p")ro++ e/ercise cost " +ot o* !o e) " # co%+# "+so +"c. "cc%r"c), T$e i tro#%ctio o* co!p%ter $"s $e+pe# " +ot i t$e *ie+# o* "cco% ti 0 especi"++) p")Dro++i 0, T$e co!p%te -it$ it sop$istic"te# *e"t%res $"s c"rrie# '%r#e *"ce# ') st"** o* t$e p")ro++ #ep"rt!e t, It !".es t$e p")ro++

process ver) e"s)& i teresti 0 " # +"'o%r s"vi 0, T$e co!p%teri(e# p")ro++ s)ste! "%to!"tic"++) pro#%ce " # 0e er"te ti!e+) " # ver) "cc%r"te reports,

REFERENCES O!o+e$i -" E,O, (3@@7) 5%."! =, (3@<@) F% #"!e t"+ o* Cost Acco% ti 0

D"t" Processi 0 M"c!i++" E#%c"tio Lt#, Lo #o Co!p%ter I *or!"tio S)ste!

A#"! D, R " # C"0er (3@<:) U0-% O, I (6448)

M" "0e!e t I *or!"tio S)ste! M" %"+ E**ective E!p+o)er Co!!% ic"tio ,

5+" s M " # ="c.so P, (3@@4)