Consultancy For Customization and Configuration of SAP FI and MM at FBR

FUND MANAGEMENT USER MANUAL
Consultancy for Customization and Configuration of SAP F and MM at F!R
USER MANUAL Budgeting
Prepared By:
Siemens SAP Team

Date: 10-02-2010
Page 1 of 75
FUND MANAGEMENT USER MANUAL Docum"nt Num#"r$

Docum"nt Num#"r 1.0 Docum"nt dat" 10-02-2010
%"rsion &istory$
%"rsion Num#"r Final Version %"rsion dat" 10-02-2010 Summary of C'ang"s R"f$ Minut"s of r"(i")
Page 2 of 75
Ta !e "# $"ntents
SE$T%&N 1 &R%'%NAL BUD'%N' PR&$ESS(((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((() SE$T%&N 2 SUPPLEMENTAR* BUD'ET(((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((+0 SE$T%&N + BUD'ET%N': ENTR* D&$UMENT(((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((,1
Page 3 of 75
FUND MANAGEMENT USER MANUAL Note

This training document does not cover all knowledge areas of SAP ERP System. It has been s ecifically re ared kee ing in view the !usiness Processes of "!R# therefore# it should be treated as a su lement and$or guide to your daily work and nothing further. This training document will only rovide e% lanation of the key and mandatory data fields and not of all the fields a earing on the screen. &owever# users may use online hel facility rovided by SAP ERP System by lacing the cursor on the field that re'uires e% lanation and ressing "I button. Legend #"r R-&-$ R = Required field O = Optional field C = Check box
Page 4 of 75

!udg"t Proc"ssing Transaction
SECTION 1 ORIGINAL BUDGING PROCESS

Before the start of financial year every Department (DDO) is responsible to prepare the bu !et for ne"t fiscal year. #ach DDO after !ettin! information from $ections prepare the bu !et for ne"t fiscal year containin! revise estimates for current year bu !et estimates for ne"t fiscal year.
1.1
Budget Preparation (Budget Docu ent Creation!
Us"r n*ut$
#nter %ransaction &o e '(OF in &omman Fiel or navi!ate throu!h tree menu.
On screen (OF Bu !et-)nitial $creen* select the Fresh ata entry option.
+ress enter or
Page 5 of 75
to run the transaction.
On screen (OF Bu !et-)nitial #ntry $creen* enter the re,uire information that is specifie as belo- table.
Us"r n*ut$
SAP R"+uir"d Fi"lds T"m*lat" .e- Diary .o Ol Diary .o 2on! %e"t G"n"ral Data Document ate 4ear Bu !et %ype
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Us"r n*uts R"+uir"d #nter iary no or clic/ on 0+urpose Diary .umber1 it -ill automatic create . Optional #nter 3ny escription #nter ate (optional) automatic create current ate. #nter year $elect one bu !et type form !iven option.

Fun Function Fun &enter &ircle &o e #nter the Fun number #nter Function -hich are !oin! to procee
Enter Fund Center Optional
+ress enter or
(OF Bu !et5 Detail #ntry $creen -ill be opene . #nter the follo-in! information.
Page 7 of 75
Us"r n*ut$
SAP R"+uir"d Fi"lds Lin" it"m Dis*lay )tem )tem Description 6evise #stimates Bu !et #stimates +ost #nter )tem one by one -hich are estimate . Description of item (Optional) #nter amount #nter amount Optional Us"r n*uts R"+uir"d
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3fter +uttin! values* !ive total amount of revise an bu !et estimates in Bu !et item entry. +ress Calculat" Ma,or Button.
Page " of 75
Double clic/ on any commitment item in 0(a7or Detail8s bo"1. )t -ill sho- more etail.
Page 1# of 75
(a7or etail of selecte commitment item +ress 0Par- Docum"nt button.
9ser -ill be receive a (alidation Prom*t.

Page 11 of 75

&lic/ 0/"s1 to par/ the ocument.
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Document has been vali ate an par/e .
+ress
Button to #"it
Page 13 of 75
FUND MANAGEMENT USER MANUAL 1." Appro#ing Budget
Document can be approve throu!h 03pprovin! 3uthority of FB61 +rocess :ill as.
$elect !usin"ss 0or-*lac" con from $3+ #asy 3ccess $creen
On screen 0Business :or/place of bu !et %est* 9ser +ath as :or/place5 Bu !et %est )nbo" :or/flo$elect Document -hich are +ar/e .
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Open ocument by left clic/in!
Page 15 of 75

9ser can vie- par/e Documents. )t can be chan!e on this sta!e* as sho-n belo- on the screen
&lic/ on &han!e Document &han!e any entry -hich you -ant &hec/ total of 6evise an bu !et estimates values &alculate ma7or +ress +ar/ Document Button &han!es -ill be save
Page 1 of 75
Page 17 of 75
+ress button after chan!in!.
Page 1! of 75
+ress Cr"at" Button %o 3
Ob7ects an 3ttachments.
&reate Document hea er screen open. $elect Docum"nt ty*" #nter til" of ocument &lic/ on im*ort !utton !ive path for savin! +ress enter or to run the transaction.
Page 1" of 75
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&lic/ on )mport Button
3ttachment a e to -or/ item messa!e receive . &lic/ on 0A**ro(" Docum"nt1 ta!.
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On screen 0Display $tep in :or/flo-1 clic/ the approve Document option. +ress Button to #"it
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Once approve by F3 or!ani;ation the DDO -ill receive the follo-in! information in his inbo"
+ostin! one (essa!e
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FUND MANAGEMENT USER MANUAL 1.$ Budget Appro#a% (D&A'&A Aut(orit)!
Document is approve from DF3<F3 3uthority of FB6. )ncase of bu !et approval<non approval* ata -ill be flo- as 3pproval sen #lectronic ata transfer by the authority Bu !et Document Bu !et ocument postin! at server. .on 3pprovalFB6 Bu !et ata (First par/e then poste by approvin! authority) Bu !et Document Bu !et ocument postin! at server. Us"r Pat' $3+:or/place icon :or/place5 Bu !et %est )nbo" :or/flo-
&lic/ on -or/flo- 1
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$elect Document
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&lic/ on &han!e Document
)f user -ants to chan!e in bu !et* then before approvin! bu !et* he can chan!e it. 2i/e as &han!e any entry -hich you -ant &hec/ total of R"(is"d and #udg"t "stimat"s values Calculat" ma,or +ress Par- Docum"nt Button &han!es -ill be save
Page 2 of 75
&han!in! fiel s
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+ar/ ocument
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Document is par/e On screen 0Display $tep in :or/flo-1 clic/ the approve Document option. +ress Button to #"it
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#n of %ransaction
SECTION " SUPPLE*ENTAR+ BUDGET

Page 3# of 75

Durin! the course of the fiscal year if the ori!inal bu !et falls short in any e"pen iture hea * the DDO -ill prepare the supplementary bu !et. %he supplementary bu !et is an a ition in e"istin! bu !et -hich increases the total bu !et for the DDO.
DDO8s FB65
".1 Prepare Supp%e entar) Budget
#nter %ransaction &o e '$9+ in &omman Fiel or navi!ate throu!h tree menu.
On screen $upplementary Bu !et-)nitial $creen* select the Fresh ata entry option
+ress enter or
On screen $upplementary Bu !et-)nitial #ntry $creen* enter the re,uire information that is specifie as belo- table.
Page 31 of 75
Us"r n*ut$
SAP R"+uir"d Fi"lds T"m*lat" .e- Diary .o Ol Diary .o G"n"ral Data Document ate 4ear Bu !et %ype Fun Function Fun &enter
Page 32 of 75
Us"r n*uts R"+uir"d #nter iary no or clic/ on 0+urpose Diary .umber1 it -ill automatic create . Optional #nter ate #nter year $elect one bu !et type form !iven option. #nter the Fun number #nter Function -hich are !oin! to procee
Enter Fund Center

&ircle &o e
Optional
+ress enter or
to run the transaction
$upplementary Bu !et5 Detail #ntry $creen -ill be opene . #nter the follo-in! information
Page 33 of 75
Us"r n*ut$
SAP R"+uir"d Fi"lds Lin" it"m Dis*lay )tem )tem Description Bu !et #stimates #nter )tem one by one -hich are estimate . Description of item (Optional) #nter amount Us"r n*uts R"+uir"d
Page 34 of 75
+ress Calculat" Ma,or Button
Page 35 of 75
$elect commitment item
Page 3 of 75
(a7or etail of selecte commitment item +ress 0Par- Docum"nt button.
9ser -ill be receive a (alidation Prom*t.

Page 37 of 75

&lic/ 0/"s1 to par/ the ocument.
Page 3! of 75
Document has been vali ate an par/e .
+ress
Button to #"it
Page 3" of 75
FUND MANAGEMENT USER MANUAL "." Budget Appro#a%'C(ange in Budget
3pprovin! 3uthority FB6 -ill be oin! this activity then bu !et -ill transfer to F3<DF3 3uthority. Us"r Pat'$
$elect !usin"ss 0or-*lac" con from $3+ #asy 3ccess $creen
On screen 0Business :or/place of bu !et %est* 9ser +ath as :or/place5 Bu !et %est )nbo" :or/flo$elect Document -hich are +ar/e .
Page 4# of 75
Page 41 of 75
Open ocument by left clic/in!
9ser can vie- par/e Documents. )t can be chan!e on this sta!e* as sho-n belo- on the screen
Page 42 of 75
&han!e any entry -hich you -ant &hec/ total of 6evise an bu !et estimates values &alculate ma7or +ress +ar/ Document Button &han!es -ill be save
Page 43 of 75
Page 44 of 75
+ress button after chan!in!.
Page 45 of 75
Page 4 of 75
+ress Cr"at" Button %o 3
Ob7ects an 3ttachments.
&reate Document hea er screen open. $elect Docum"nt ty*" #nter til" of ocument &lic/ on im*ort !utton !ive path for savin! +ress enter or to run the transaction.
Page 47 of 75
Page 4! of 75
&lic/ on )mport Button
Page 4" of 75
3ttachment a e to -or/ item messa!e receive . &lic/ on 0A**ro(" Docum"nt1 ta!.
On screen 0Display $tep in :or/flo-1 clic/ the approve Document option. +ress Button to #"it
Page 5# of 75
3pproval one (essa!e
Page 51 of 75
".$
Budget Appro#a%'c(ange in Budget (D&A'&A Aut(orit)!
Us"r Pat' $3+:or/place icon :or/place5 Bu !et %est )nbo" :or/flo-
Page 52 of 75
&lic/ on -or/flo- =
Page 53 of 75
$elect Document
Page 54 of 75
)f user -ants to chan!e in bu !et then before approve it* he can chan!e it. 2i/e as &han!e any entry -hich you -ant &hec/ total of #udg"t "stimat"s values Calculat" ma,or +ress Par- Docum"nt Button &han!es -ill be save
Page 55 of 75
&han!in! fiel s
Page 5 of 75
+ar/ ocument
Page 57 of 75
Page 5! of 75
Document is par/e On screen 0Display $tep in :or/flo-1 clic/ the approve Document option. +ress Button to #"it
Page 5" of 75
3fter approvin! ata ocument -ill be sent to (OF<3>+6<$ub Offices
#n of %ransaction
Page # of 75
SECTION $ BUDGETING, ENTR+ DOCU*ENT

$.1 Re%ea-e Budget
9sin! the same comman an steps -hich are mentione above* !o to bu !et -or/bench5 &reate ocument screen an enter information for release bu !et.
$elect 0R"l"as"d1 as B&$ value %ype. $elect 0RL 1R"l"as"d !udg"t21 as Document %ype $elect 0RELE1 as Bu !et type.
Page 1 of 75
6e,uire inputs for release bu !et
#nter Fun center* commitment item an amount for release bu !et. +ress button to save the tas/.
Page 2 of 75
Document is create as for 6elease bu !et in FB6 co e.
+ress
Button to #"it.
$." RE.APPROPRIATION' TRANS&ER BUDGET

#nter %ransaction &o e F(BB& in &omman Fiel or navi!ate throu!h tree menu.
Page 3 of 75

%ia Transaction Cod" M"nu F(BB& 3ccountin!+ublic $ector (ana!ementFun (ana!ementBu !etin!Bu !etin! &ontrol $ystem #ntry Documents&reate
On sap screen* enter 2ayout variant or copy it from copy menu* efault layout selecte an press enter.
Page 4 of 75
&lic/ &opy )con
&opyin! step is sho-n belo- on the screen.
Page 5 of 75
Page
of 75

+ress enter or to run the transaction.
On screen Bu !etin! -or/bench5 &reate Document1* enter the information in the fiel -hich are specifie belo- table.
Us"r n*ut5
SAP R"+uir"d Fi"lds B&$ Value %ype +rocess Bu !et &ate!ory Document %ype
Page 7 of 75
Us"r n*uts R"+uir"d $elect 0Bu !et1 from list $elect 0%ransfer1 From 2ist $elect 0+ayment1 cate!ory From 2ist as Bu !et
$elect 0%B-%ransfer Bu !et1 From 2ist as type
S"nd"r Fiscal 4ear Bu !et %ype Fun R"c"i("r Fiscal 4ear Bu !et %ype Fun #nter year for bu !et #nter bu !et type or copy from list #nter year #nter bu !et type or copy from list #nter fun for sen er
Enter fund for receiver
+ress enter or clic/ on list .3 rill o-n list -ill be open an select re,uire option. %ransfer Bu !et is selecte from list that is sho-n belo- on the screen.
Page ! of 75
+ress enter an +uttin! values -hich sho-n belo-.
.o sen er 2ine< receiver line messa!e come. )t -ill confirm from user to allo- automatic then press enter an allo- it. 2ines are automatic !enerate . #nter fun s center* commitment item an amount.
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$en er an 6eceiver 2ines
Page 7# of 75
+ress
button to save the tas/.
Page 71 of 75
Document has been create . .ote its number
+ress
button to #"it
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FUND MANAGEMENT USER MANUAL $.$ Surrender'Return Budget
9sin! the same comman an steps -hich are mentione above* !o to bu !et -or/bench5 &reate ocument screen an enter information for 6eturn bu !et.
$elect 0R"turn1 as B&$ value %ype. $elect 0R! 1R"turn !udg"t2 Document %ype $elect 0RTN1 as Bu !et type.
Page 73 of 75
#nter Fun center* commitment item an amount for release bu !et. +ress button to save the tas/.
Page 74 of 75
Document has been create as for 6eturn bu !et in FB6 co e.
+ress
Button to #"it.
Page 75 of 75

Consultancy For Customization and Configuration of SAP FI and MM at FBR

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FUND MANAGEMENT USER MANUAL

Consultancy for Customization and Configuration of SAP F and MM at F!R

USER MANUAL Budgeting

Siemens SAP Team

FUND MANAGEMENT USER MANUAL Docum"nt Num#"r$

FUND MANAGEMENT USER MANUAL

FUND MANAGEMENT USER MANUAL Note

FUND MANAGEMENT USER MANUAL

SECTION 1 ORIGINAL BUDGING PROCESS

Budget Preparation (Budget Docu ent Creation!

to run the transaction.

FUND MANAGEMENT USER MANUAL

FUND MANAGEMENT USER MANUAL

Enter Fund Center Optional

to run the transaction.

FUND MANAGEMENT USER MANUAL

FUND MANAGEMENT USER MANUAL

FUND MANAGEMENT USER MANUAL

FUND MANAGEMENT USER MANUAL

(a7or etail of selecte commitment item +ress 0Par- Docum"nt button.

9ser -ill be receive a (alidation Prom*t.

FUND MANAGEMENT USER MANUAL

FUND MANAGEMENT USER MANUAL

Document has been vali ate an par/e .

FUND MANAGEMENT USER MANUAL 1." Appro#ing Budget

FUND MANAGEMENT USER MANUAL

Open ocument by left clic/in!

FUND MANAGEMENT USER MANUAL

FUND MANAGEMENT USER MANUAL

FUND MANAGEMENT USER MANUAL

+ress button after chan!in!.

FUND MANAGEMENT USER MANUAL

+ress Cr"at" Button %o 3

FUND MANAGEMENT USER MANUAL

FUND MANAGEMENT USER MANUAL

&lic/ on )mport Button

3ttachment a e to -or/ item messa!e receive . &lic/ on 0A**ro(" Docum"nt1 ta!.

FUND MANAGEMENT USER MANUAL

FUND MANAGEMENT USER MANUAL

+ostin! one (essa!e

FUND MANAGEMENT USER MANUAL 1.$ Budget Appro#a% (D&A'&A Aut(orit)!

FUND MANAGEMENT USER MANUAL

FUND MANAGEMENT USER MANUAL

&lic/ on &han!e Document

FUND MANAGEMENT USER MANUAL

FUND MANAGEMENT USER MANUAL

FUND MANAGEMENT USER MANUAL

FUND MANAGEMENT USER MANUAL

SECTION " SUPPLE*ENTAR+ BUDGET

FUND MANAGEMENT USER MANUAL

to run the transaction.

FUND MANAGEMENT USER MANUAL

Enter Fund Center

FUND MANAGEMENT USER MANUAL

to run the transaction

FUND MANAGEMENT USER MANUAL

FUND MANAGEMENT USER MANUAL