THE TAPLEJUNG SOCIETY UKS MEETING WAS HELD ON SUNDAY 7TH AUGUST 2011, AT GURKHA PALACE RESTAURANT FARNBOROUGH

GU14 6TH BETWEEN 1300-1600 HRS. The meeting was chaired by the president of TSUK Dr. Chandra Laksamba. The Secretary of the Society opened the post function meeting by welcoming everybody. RECEIVED APOLOGIES FROM EXECUTIVE MEMBERS Mr. Hemraj Idingo Mr. Hari Chamling Mr. Jaya Maden Mr. Min Gurung Mr. Man Tabebung Mr. Hari Nalbo Mr. Hem Wanem Mr. Narendra Mabohang Mr. Dilsing Menyangbo Mr. Shreechandra Gurung ADVISORS APOLOGIES: Mr. Nabin Siwa Mr. Prasad Thebe Limbu MEMBERS WHO ATTENDED THE MEETING Dr. Chandra Laksamba Chongbang Mr. Rajendra Khimding Mr.Khemraj Maden Sunwar Mr.Jit Menyangbo Mr.Nar Limbu Mr.Hangsurumba Limbu Angbuhang Mr.Hangsurumba Limbu Angbuhang Mr.Laxmi Ghising Mr.Nandakumar Mrs.Amrita Palungwa Mr.Khadananda Mr.Damabar Maden Mrs.Jyto Ghising Mrs.Kalpana Mrs. Narkumari Mr.Babindra Limbu Mr. Siri Limbu Mrs. Narkumari Mr.Kuldip Shrestha Mr.Lokendra Tabebung Mr Hindu Mokta Mr.Tanka Wanem Mr.Dalbdr Rai Mr. Bhim Bokhim Mr.Khadkahang Limbu Mr. Ashraj Bokhim Mr. Lachhimi Limbu

The following agenda was presented at the meeting where each item was discussed and decisions were taken accordingly.

Agenda 1.Minute of last meeting 2.Function overall comment

Discussion The secretary of the society read through minute of the last meeting and endorsed it. All comments both good/bad made by the attendees, were discussed in general. In addition, comments from other members who were unable to attend were addressed and all valid comments were accepted by the meeting. The committee also noted weak areas and minor misunderstanding which occurred during year to rectify them. Due to personal reason the Treasurer Mr Kuldip Shrestha was unable to attend the meeting, so the assistant Treasurer Mrs Amrita Palungwa took over and clearly presented the financial detail of the function, both verbally and in written statement. Further to this financial report, the meeting organised the services of a qualified auditor to prepare an accurate financial presentation to the AGM by the Treasurer. The Auditor will be brought from outside, and will be fully expected to sort out all the relating financial issues, which needs to be presented to the AGM in the professional manner by the Treasury teams. The meeting considered a variety of letters of appeal which were made by individual members. However, none of these members attended the meeting and they did not provide a reason for it. The meeting considered appeals made by the following members. A. Appeal by Mr.Tek Khapangi Magar requested assistance for the purpose of funding for the newly constructed school in Hampang gabisa. B. Appeal by Mr.Tanka Wanem requesting assistance for the purpose of making a landmark historical documentary of Taplejung District. C. Appeal by Mrs Pabitra Siwa requesting assistance for the purpose of building a social community hall and further various activities by Taplejunge members who reside in Dharan. Details of Individuals: A. Mr Khapangi Magar requested a sum of money for the school foundation. The society also gave him the opportunity to collect funds at the Taplejung function day. However, he is still expecting some more contribution from the members who did not contribute at the function day if they wish. The meeting decided his appeal letter would be under consideration and it will be finalised in due course of time (probably at the AGM). B: Mr Wanem forwarded his appeal letter with the flyer leaflet which was self-explanatory on behalf of the organising team back in Nepal. The appeal letter contained the name of the organising team who are trying to release the landmark historical documentary of Taplejung district. However carrying out this task is a

Action Point/Decision Mr.Laxmi Ghising All

3.Treasurer function financial statement

Mr.Kuldip Shrestha& Mrs. Amrita Palungwa

4.Members appeal letters

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problem due to the lack of finance. The meeting has looked into his request and it will be under consideration until forthcoming society AGM. D. Mrs Bardewa submitted her appeal letter to the society with the objective of obtaining funds. The meeting discussed and asked for the opinions of the members. Unfortunately this appeal had to be declined because it did not match the required criteria and the society has also been strained with its financial resources. The committee members do hope that Mrs Bardewa would understand the reason for the decision made by the meeting. The main item for this meeting was the discussion and preparation for the election of new committee members. This is necessary due to the constitution limiting the time that members may serve; in this case their tenure will expire by the end of the October 2011. The meeting formally selected the following TSUK Members for the Election Commission (EC): 1. Mr Prasad Thebe Chairman 2. Mrs Narkumari Limbu Member 3. Mr Khagendra Pathak Member 4. Mr Nabin Siwa Member 5. Mr Ganesh Ijam Member The meeting has every expectation that the above selected election committee members will be more than up to the task and that they will democratically elect the new committee members at the AGM which will be held on Saturday 26 November 2011 in Peters Church Road Frimley Green Camberley GU15 7AQ at 1000 Hrs. The meeting decided that guests would be invited to the AGM to witness this prestigious societys pro gramme. The guests would include the President of NRNA and Presidents of neighbouring districts. The formal invitations letter will be sent out very shortly. The present committee members gave various considerations to make the event a great success and to give valuable support to those who would be leading the society at the close of the AGM. All further necessary information will be sent out to everyone in due course. The meeting ended at 1600 Hrs. Thank you all for taking your time to read this minute of the meeting.

5.Preparation for AGM 2011& mount new committee members

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6.AGM Guests

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6. Any other business AOB

All

Original signed ---------------------------Mr. Laxmi Ghising Secretary Taplejung Society UK Mob: 07791856927