Republic of the Philippines DEPARTMENT OF SOCIAL WELFARE AND DEVELOPMENT KALAHI-CIDSS:KKB PROJECT A World Bank assisted Project under

IBRD Loan No. 7147PH

JOINT INSPECTION REPORT1 Name of Sub-project: Rehabilitation of 2.9 km Fmr Location: Barangay Ulamian , Libungan, Cotabato Total Approved Cost: Cost Sharing: KALAHI: Community: Barangay Unit: Municipal LGU:
FINDINGS: I.
1.Subgrade Preparation 2.Aggregates Base Coarse 3.RCPC 4.Stone Masonry & Headwall 2.265 11,208.8 3 25,388.00

Php 819,937.16 Php 683,839.16 Php 3,960.00 Php 15,500.00 Php 116,638.00

Revised Cost: Php 819,937.16

KALAHI: Php 683,839.16 Community: Barangay: Mun/Others: Php 3,960.00 Php 15,500.00 Php 116,638.00

SUB-PROJECT SCOPE OF WORK

Orig. Qty
20,300.00

Work Items

Unit Cost
3.20

Approved Cost
65,010.00

% 8%

Acc. Qty
20,300 .00 sq.m 1,577 cu.m 21.00 l.m

Actual Cost
65,010.00

% 8%

Rem. Qty.

Estimated Cost

1,660.00 21.00

372.82 3,080.00

618,880.00 64,680.00

80 % 8%

587,936.00 64,680.00

76% 8%

83 cu.m

28,944.00

__ 4% __

3%

3%

2.265 Cu.m

25,388.00

__ 3% __ 7% __ _

819,937.16 Total

717,626.00

I.

PHYSICAL DESCRIPTION (Describe any unacceptable appearance from that of the plan e.g. physical dimension, workmanship) . The farm to market road has a length of 2.9 km. There was no unacceptable appearance on the plan of the Rehabilitation of 2.9km Fmr. As to its physical dimension is concerned. All scope of works and the materials used as well as the workmanship are strictly done in accordance to the approved plan and specifications.

II.

PHYSICAL APPEARANCE (Aesthetic, Visual) . As per ocular inspection, the Rehabilitation of 2.9km was implemented well. The quality of workmanship is considerably acceptable.

III.

PROJECT QUALITY

This report should be attached to the RFR for Last Trance.

Required Material Tests ___Feild density test_________ __________________________

Actual Tests Performed ____Materials Engineer____ _______________________

IV. V.

FINANCIAL: Releases: __________________________ __________________________ __________________________ Disbursed: _______________________ _______________________ _______________________

Fund Balance as of Final Inspection: (If any) ________________________________ VI. ANY IDENTIFIED ENVIRONMENTAL IMPACT . VII. Minimal Environmental Impact was observed since EMP was strictly implemented.

MITIGATING MEASURES PROVIDED . Mitigating measures recommended in the Environmental Management Plan were Followed.

VIII. FINDINGS/COMMENTS: (Attach cost analysis for the remaining works) . . IX. Stone Masonry not yet in-placed. Some portion of item 201 was not met its thickness.

RECOMMENDATIONS:2 . . Comply the remaining works. Approved O & M and policies must be strictly implemented to sustain the original appearance of the sub-projects. INSPECTORATE TEAM:

______JERRY T. LICAYAN________________ (Mun. Engineer/LGU Representative) ______ESTRELLA GARPAO________________ (BSPMC-PIT Representative)

____________ENRIQUE C. YEE, JR.__________ Deputy Area Coordinator ___________LEAH PALENCIA_____________ (Roving Bookkeeper)

_______ROLANDO A. MARTIN_______________ (BSPMC- Chairperson) Date of Inspection : _____________________________

Notes & Comments of RIE:

____________NANCY C. BINGIL____________ (Area Coordinator)

________________________________________

Inspectorate Team should prepare official communication to the LGU & BSPMC on the results of inspection for their appropriate action. This report will form as an attachment.

Regional Infrastructure Engineer

Triggers to conduct Joint Inspection for sub-projects: When the sub-project accomplished almost 90% physical accomplishment (Particularly for Community Force Account Mode), the Deputy Area Coordinator should advise the BSPMC to request for the Joint Inspection Team (JIT). In cases where in a particular municipality, more sub-projects reach the triggers, schedules of the JIT should be coordinated by the ACT with the communities. Instructions in Accomplishing the Joint Inspection Report Sub-Project identification: 1. Name of sub-project: 2. Location: 3. Approved Cost: 4. Revised/Actual Cost:

Indicate the approved sub-project title Indicate the sitio, barangay, municipality & province where the sub-project is constructed Breakdown of sub-project cost approved by the 2nd MIBF Based on inspection and evaluation, indicate the breakdown of revised cost to complete the sub-project.

I. Sub-project Scope of Work: a. Work Items: Indicate all approved work items and additional work items incorporated to complete the sub-project b. Original Quantity: Quantity based on the approved plans & POW c. Unit Cost: Unit cost based on the approved POW d. Approved Cost: the approved item cost based on the POW e. Accomplished quantity: work item quantity accomplished based on the last reporting period or an updated report before the joint inspection. f. Actual Cost: actual cost of the work item accomplished(in placed) g. Remaining Quantity: Remaining quantity of work item to complete the sub-project h. Estimated Cost: Estimated cost of the remaining works based on the approved unit cost. II. Physical Description At the time of joint inspection, describe any acceptable or unacceptable works based from the approved plans and specifications. This could be in the form of materials used, workmanship or the actual dimension of the structure that did not conform to the approved plans. Describe the visual appearance of the sub-project. Indicate the minimum quality testing required for the sub-project and the actual tests conducted Indicate the date and amount of release received by the community per tranche Indicate the actual amount disbursed by the community on the tranches received Amount of cash remaining with the community at the time of inspection

III. Physical Appearance IV. Project Quality

V. Financial Releases Disbursed Fund Balance VI.

Environmental Impact Any identified environmental impact of the sub-project (Refer to the Environmental Management Plan) Mitigating measure provided by the community to minimized the environmental impact (refer to the EMP Reports) Specific findings and observations of the Inspectorate Team should be listed. Since the purpose of the evaluation is to facilitate the release of the Final Trance, it is noteworthy for the inspectorate team to provide a cost analysis of the remaining works to complete the sub-projects. They should take note of the remaining materials at the site/bodega, cost of labor, cash on hand and the availability of remaining local counterpart, in preparing cost matrix as against the remaining works to be undertaken. The Team may attach a separate computation for the cost analysis.

VII. Mitigating Measures VIII. Findings/Comments

IX.

Recommendations

Base on the findings from the physical description to environmental aspects, the team should provide necessary recommendations to address the observations and comments for the BSPMC, LGU and other stakeholders to rectify the work Base on the cost analysis prepared, the inspectorate team in consultation with the community should submit their recommendations to facilitate the release of the last trance.

Official communication to BSPMC and LGU informing the results of the inspection should be prepared by the Team.