Template Letter of Appointment Date Name Address Dear ..................... Re: Appointment to the position of ...............................

(1) I am pleased to be able to advise you of your appointment to the position of ................ within our Organization/Practice/ ospital commencing on day/date. In that position you will report to Name and Title. !his "etter of Appointment and the attached Appendices will form your #ontract of $mployment. During the period of your #ontract you will be based at %Location&' but you may be re(uired to relocate to another location within the )elbourne %or other city& metropolitan area. !he appointment is a permanent' full time position sub*ect to the satisfactory completion of a three/six month probationary period commencing on XX date and concluding on YY date as discussed during your interview. During the probationary period the employment can be terminated with one day+s notice by either party. ,our employment may be terminated by the employer providing - wee.s notice or payment made in lieu thereof. ,ou may terminate your employment by providing wee.s notice. ,our employment will be terminated summarily for any of the reasons listed in Appendi/ A attached to this letter of appointment. (2) !he terms and conditions of your employment are regulated by the .............................. Award and the .................................. Agreement. (3) #onsistent with the terms of the Award and the Agreement you will be classified as ........................................... at 0rade .......... which will mean that your gross annual salary will be 1.................... 21......... per fortnight3. (4) !he re(uirements of the position are contained in the 4ob Description in Appendi/ 5 attached to this letter. (5) In that position you will be re(uired to wor. .......... hours per fortnight between the hours of ............am and .............pm )onday to 6riday. (6) If you are re(uired to perform wor. outside the hours 7 am and 7 pm )onday to 6riday' (7) or on 8aturday or 8unday' you will be paid at the appropriate overtime rates specified in the Award and/or Agreement. ,ou should note that overtime must be authorised by your immediate supervisor. (8)

,ou are re(uired to attend an Induction Program at time/day/date/location. During the Induction Program you will be provided with detailed information relating to the Occupational ealth and 8afety re(uirements and #ode of #onduct. It is necessary for you to become fully aware of the details of both documents and you will be as.ed to sign a form indicating that you have read and understood both documents. (9) As salaries are paid fortnightly into a nominated ban. account you will be as.ed to complete the appropriate form providing details of your ban. account in order to be paid. 9e loo. forward to a mutually beneficial association ................ etc etc. If you have any (ueries regarding any aspects of your appointment or the terms and conditions of your employment' please contact ................ on ................ ,ours faithfully

Appropriate Manager

Appen i! A
"#mmar$ Termination At any time' the $mployer may by notice in writing summarily terminate the services of the $mployee under this agreement if the $mployee: $ngages in any act of commission or omission constituting serious misconduct in respect of their duties; 9ilfully fails or neglects to perform or carry out their powers' functions or duties in an agreed manner; #ommits a serious or persistent breach or non<observance of any of the provisions of this agreement Is engaged in any conduct which may tend to in*ure the reputation or standing of the $mployer; =efuses or neglects to comply with any lawful and reasonable order given to them by the $mployer or any other person duly authorised by the $mployer; 9ilfully breaches the confidentiality of any client/customer/patient' $mployee or the $mployer Attends for wor. under the influence of drugs and/or alcohol.

Appen i! %
Position Description

&otes:
2>3 8tate the position to which the appointment is being made < confusion over what the position is creates the potential for disputation later in the wor.ing relationship. If the employee is li.ely to be re(uired to change location within the organisation include a reference to that possibility' but add that the employee will be consulted before being re(uired to relocate. Avoid creating the situation where the employee can claim that the contract is for appointment to a specific location. If the appointment is part time be careful about loc.ing in particular days @ it is more useful to provide wording which allows fle/ibility. If the appointment is for a fi/ed term' state that fact (uite clearly and reinforce it by stating that the appointment is from /// date to yyy date and that there is no e/pectation of continued employment beyond yyy date. It is important to state at the time of appointment how the employment can be terminated. Appendi/ A lists the reasons usually held to be sound reasons for summary termination @ that is termination on the spot with payment only up to the time of termination. It is strongly recommended that you ta.e advice before summarily terminating an employee. #hec. to ensure that you are employing the person under the correct Award and/or Agreement @ you would be amazed at the number of employers who do not get this right; usually to their cost later. Always state the Award/Agreement rate applying to the position 2if Awards/Agreements apply3. If you paying above the Award/Agreement rate' spell out that the rate is in e/cess of what you are re(uired to pay and 2if appropriate3 that the rate includes payment at least e(ual to annual leave loading 2for e/ample3. ere is a sample clause: The Employee shall be paid the rate of $ !"!!! gross per ann#m $$%&'. ( gross per )ee*+ effecti,e on and from the first f#ll pay period commencing after the date this -ontract is signed by the Employee. The rate of pay )ill be re,ie)ed in No,ember .!!/. The Employee0s rate of pay significantly exceeds the rate prescribed by the 1ealth and Allied 2er,ices 3 4ri,ate 2ector 3 5ictoria -onsolidated A)ard '%%/ $$6 "6/!./! per ann#m/$&/!.(! per )ee*+ and accordingly" the Employee ac*no)ledges that the rate of pay incl#des an amo#nt at least e7#al to '8. 9 ann#al lea,e loading" A)ard allo)ances"

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additional d#ties and payment for reasonable time )or*ed in excess of 6/ ho#rs per )ee* b#t not exceeding ( ho#rs per )ee*. 2B3 2C3 273 If you are providing a 4ob Description' ma.e sure it is up<to<date @ it might even provide you with the opportunity to redesign the position. !hese are the hours that the employer re(uires the employee to attend for wor. on a regular basis. 7 am to 7 pm )onday to 6riday 2or something li.e that3 are Dthe ordinary hours of wor.E during which an employer is not re(uired to pay overtime or penalty rates @ chec. to ensure that these are correct in your "etter of Appointment. Always ensure that you state in the "etter of Appointment that overtime needs to be authorised. Informing the employee during an Induction Program of his/her obligations in relation to O H8 and the #ode of #onduct is essential to defending any claim in which the employee states that he/she was unaware of those obligations.

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=emember that the "etter of Appointment becomes a contract and can prove to be a very useful 2or very embarrassing3 e/hibit in any proceedings.