PROCUREMENT CYCLE FOR MATERIALS AND SERVICES PURCHASE REQUISITION (PR), Old Name-INDENT CREATE-ME51N, PRs-ME5A CHANGE-ME52N, DISPLAY-ME53N,

LIST OF PR

RELEASE (INDL.)-ME54N STATUS- PRREP

RELEASE (COLL.)- ME55

REQUEST FOR QUOTATION (RFQ), Old Name- ENQUIRY PROPOSAL CREATE-ME41, CHANGE-ME42, DISPLAY-ME43, RELEASEME45 CREATION OF EN!UIRY FROM DRAFT - MMRFP (T" # $%s& "' ()*+",s)(GIVE DRAFT EN!UIRY NO.) PRINT RF!-ME-A MAINTAIN !UOTATION-ME4., COMPARATIVE STATEMENT- MMCS (GIVE COLLECTIVE NO.) PURCHASE ORDER (FOR MATERIALS AND SERVICES) CREATE-ME21N, RELEASE-ME2-N ME2M0ME2N0ME2L CHANGE-ME22N, DISPLAY-ME23N

RELEASE COLLECTIVE-ME2/ LIST OF POs-

PAYMENT STATUS OF A PO- MMPMNT A) MATERIALS GOODS RECIEPT 1)IN1OUND DELIVERY-CREATE-VL31N. LIST OF MTRL DOCUs-M151. DISPLAY MAT DOC-M123 2)UNLOADING REPORT(GR 1LOC3ED STOC3)-MIGO-GOODS RECIEPT 4,& I01 DELI, MVT -123 3)MIS (RELEASE 1L3D STOC3)- MIGO 4,& MAT DOC OF UNLOADING REPORT, MVT -125 PRINT DISCREPANCY REPORT MM232D- GIVE THE NUM1ER OF MIS DOCUMENT (MVT-125) PRINT REJECTION MEMO MM232-GIVE THE NUM1ER OF MIS DOCU AFTER USAGE DECISION (INSPECTION, ELO!)" IT IS FOLLO5ED 1Y RETURN DELIVERY TO VENDOR---MIGO-RETURN DELI, REFER MIS DOCU NO. AND MVT TYPE 122

QUALITY INSPECTION !A110!A32

TRANSFER FROM R#I TO MAIN STORE 1) MM2251 (FROM 2222 TO 1222 OR MAIN STORE FOR THE ITEM) 6GIVE MAT DOC NO. OF MVT 125(MIS) 2) PRINT TFR DOCU7 MMSRV (GIVE DOCU. NO. GENERATED IN MM2251) 3) MIGO (PLACE IN STORE) REF. MATL DOCU. NO. OF MM2251 AND GIVE MVT TYPE 315 4) SRV PRINT - MMMATDOC, (GIVE DOC. NO. GENERATED IN 125(MIS)) PAR$ INVOICE, Old-Pa&me'( Re)*e+( MIR.- 4,& PO0DELIVERY NOTE MIR. (%* 8#s) "' 9#:;)*& #*<s& +%s9#&8=)- 4,& IN1OUND DELIVERY DISPLAY PAR3ED DOCU-MIR4 ) SERVICES SERVICE ENTRY SHEET (SES), Old Name -M CREATE, CHANGE, AND RELEASE (INDIV.)-ML/1N RELEASE (COLLECTIVE)-ML/5 PRINT SES (SINGLE)- MM222 MM254 PRINT SES (CONSOLIDATED)CHANGE0DELETE PAR3ED DOCU6MIR.

PAR$ INVOICE, Old Name% Pa&me'( Re)*e+( MIR.- REF. (A) SES (1) PO DISPLAY PAR3ED DOCU-MIR4 CHANGE0DELETE PAR3ED DOCU6MIR.

DELETE PAR3ED DOCUMENT- MMDELDOC RESERVATION, Old Name-SIV CREATE- M121 (MVT- 22102>10 .3---) STOC3 O(),(%)4 -MM1E GOODS ISSUE CHANGE-M122, DISPLAY-M123, LIST RESN-M125, PRINT MIGO- 4,& RESERVATION , LIST MATERIAL DOCU.s-M151 RESERVATIONMM22>1 DISPLAY 5AREHOUSE STOC3-M152, STOC3 OVERVIE5 OF A NOTESHEET PAYMENT7 NS21 (TOTAL AMOUNT ?Rs. 122220-, SINGLE MTRL-MM1E STOC3 VALUE0STOC3 FOR A PERIOD-MC.MTRL?Rs. 32220-) PRINT GOODS ISSUE DOCUMENT- ME22>C (GIVE G.I. DOCU. NO.)

MRN A). RESERVATION7 MVT - 222(@221A1)02>2(@2>1A1)0 .3---

1). MIGO-GOODS RECIEPT 4,& RESERVATION, M(&22202>20 .4----MATERIAL TYPE7ACCOUNT ASSIGNMENT CATE. FREE ISSUE TO VENDOR (FOC) MAT TYPE DESCRIPTION V0NV 1. RESERVATION 6MVT 11, RCG STORE-2244 ACT ASSIGNM.

CGE C=);%8#$,G#s D EE9$"s%()s V 2244(VENDOR 2. MIGO-TFR OF GOODS 4,& RES TO STORE CMT C"*s& S&",)s C);)*& V STORE). CSP C#9%&#$ S9#,)-N.(#$B#&)+ NV A 3. CONSUMPTION FROM VENDOR STORE-GOODS ISSUE, M1A M%s8 1"B<=& OB& Ass)&s NV A OTHERS, MVT21 MED M)+%8#$ I&);s - N"*V#$ NV 3 MSC M%s8 ( N"*-V#$B#&)+ ) NV 3 4. MRN FROM VENDOR STORE7 ODL O%$, LBF,%8#*& D C"*s. V OTH O&=),s V OTS S&",)s O&=), T=)* S9#,)s V TERMINOLOGY PDS P,%*&%*< D S&#&%"*),:NV NV 3 OLD NE! PAC P#8G#<) R)$#&)+ M#&),%#$s V INDENT PB,8=#s) R)CB%s%&%"* APPROVAL RELEASE STRATEGY PFL P,. FB)$ C"#$0<#s0N)9&=# V EN!UIRY PROPOSAL RE!UEST FOR !UOTATION PRO P,"H)8& R)$#&)+ ;#&),%#$s V 1ID UPDATE MAINTAIN !UOTATION PO PSE P),s"*#$ Us) I&);s MATERIAL PO NV 3 LAO0CONTRACT SERVICE PO P5M P),;#;)*& 4#: ;#&),%#$s SIV RESERVATION V M1 SERVICE ENTRY V SHEET SCR S&))$ S8,#9 - V#$B#&)+ LR0RR IN1OUND DELIVERY SFG S);%F%*%s=)+ (As=01,%8Gs) INVOICE V PAYMENT RE!UEST PAR3ING SFL S)8"*+#,:FB)$ -HSD0LDO0HFO V RATE CONTRACT CONTRACT SNV S8,#9 - N"*-V#$B#&)+ NV SPR C";9"*)*& D S9#,)s V STL C"*s& S&",)s - S&))$ V TLS L""s) T""$s V

V7VALUATED NV7NON VALUATED A7ASSET 37COST CENTER 1LAN3 7FOR ALL VALUATED STOC3 ITEMS LEAVE 1LAN3 PROIECT STAGE7 STOC3 ITEMS 7 ACCOUNT ASSIGNMENT 7 ! NON STOC3 ITEMS 7 P

PREFFERED SEARCH CRITERIAS

1) MATERIAL----PLANT MATERIAL 1Y DESCRIPTION0 MATERIAL 1Y MATERIAL TYPE 2) VENDOR----VENDORS7 PURCHASING NOTE7 ANY APPROVED DOCUMENT CAN 1E CHANGED OR DELETED ONLY AFTER CANCELLING THE RELEASE 1Y THE COMPETENT AUTHORITY. 3) PURCHASE ORDER----#) PURCHASING DOCUMENT PER RE!UIREMENT TRAC3ING NUM1ER, F)CHANGE PURCHASING DOCUMENT PER VENDOR 1. ANY IN THE DOCUMENT (EG. RELEASE, CORRECTION, ETC) CAN 1E DONE ONLY IF THE DOCUMENT IS IN CHANGE MODE. 4) PRs---- PURCHASE RE!UISITIONS PER RE!UIREMENT TRAC3ING NUM1ER PURCHASE GROUP MATERIAL,SERVICE GROUP, 2. TO SEE THE EFFECT OF AND ANY CHANGES IN 1ASIC DATA ON REPORTS A DOCUMENT, FIRST 5) RESERVATIONS----GIVE PLANT, USER NAME AND DATE COME OUT OF THE DOCUMENT AND THEN DISPLAY IT AGAIN PURCHASE GROUP7 MATERIALS7 M22-M-- (1ST 3 CHAR.s OF MTRL NO.). >) 2?MATERIAL COST?3222 7 NOTE SHEET PAYMENT ( NS21)0PO 1Y CDM 3. NO SAVED DOCUMENT, EJCEPT PAR3ED INVOICE, CAN 1E REMOVED OR SERVICES7 221-225(DEPTT. CODE) PERMANENTLY DELETED FROM THE SYSTEM. IT CAN ONLY 1E MAR3ED AS 3222?MAT. COST?122227 PO 5ITHDOC TYPE MISC. PO CASH PUR( P2-)&=#* MIGO DELETED (121)0PO 1Y CDM GROUP7 MATERIAL0SERVICE MATERIALS72ND -5TH DIGIT OF MTRL CODE 4. TO CHANGE AN APPROVED SES, DELETE PAR3ED INVOICE, REVO3E0CANCEL 12222? MATERIAL COST 7 PO 1Y CDM AS PER DOP0REG PO COMMIT. PUR0 REG PO SERVICES7 S21-S14 RELEASE OF SES ANDTHEN CHANGE THE SES. ON CHANGING RELEASED PO, GOVT. CREATE A VERSION AND RELEASE AGAIN. REPORTS.) 2 ?SERVICE COST?12222 7 NOTE SHEET PAYMENT ( NS21)0 PO 1Y CDM 12222 5. INCASE OF PAYMENT AGNST DESPATCH, DESELECT GR 1ASED IV AND IN CASE ? SERVICE COST PO 1Y CDM AS PER DOP0 MISC SERVICE PO 1Y USER 1. S9)8%#$ ,)9",&s 7'", NTPC7 &,#*s#8&%"* NTPC-MATERIALS MANAGEMENT-REPORTS OF SERVICE PO SELECT SERV 1ASED IV UNDER INVOICE TA1 IN PO ITEM DEPTT(CREATE PO IN DOC TYPE P5>)PRIOR APPROVAL IN HARD COPY IS 2. DETAILS SAP MENU-INFORMATION SYSTEMS-GENERAL REPORTS SECTION-MATERIALS