VENDOR GUIDELINE

PROCUREMENT COMMITTEE WEBSITE

TABLE OF CONTENT
1. HOW TO LOGIN

2. HOW TO LOGOUT 3. HOW TO CHANGE PASSWORD

4. HOW TO SEE TENDER ANNOUNCEMENT 5. HOW TO SEE WINNER ANNOUNCEMENT 6. HOW TO UPLOAD YOUR DOCUMENT (UPLOAD REPOSITORY) 7. HOW TO REGISTER TENDER VIA PROCCOM WEBSITE

LOGIN, LOGOUT AND CHANGE PASSWORD

PROCUREMENT COMMITTEE WEBSITE TOTAL E&P INDONESIE

HOW TO LOGIN

STEP 1

Click Login menu on the top right corner of your monitor.

STEP 2

1 Input here Click here 2

In Login menu, input Username and Password as User Supplier and then
click Login Button.

Company Supplier Home Page Will Be Open

HOW TO LOGOUT

Click Logout menu on the top right corner to closed the page as Supplier.

HOW TO CHANGE PASSWORD

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STEP 1

Click change Password button

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STEP 2

Input your new password. Then click save.

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TENDER ANNOUNCEMENT AND WINNER ANNOUNCEMENT

PROCUREMENT COMMITTEE WEBSITE TOTAL E&P INDONESIE

HOW TO SEE TENDER ANNOUNCEMENT

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STEP 1

Click Tender Announcement menu on the top left corner of your monitor.

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STEP 2 - Tender Management Page Will Be Displayed

Choose Status option you preferred: Show All, Search tender Show Open Only, Show Close Only Click blue circle with i symbol to show details

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STEP 3

CFT details.

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HOW TO SEE WINNER ANNOUNCEMENT

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STEP 1

Click Tender Winner Announcement menu and list winner announcement will be showed.

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UPLOAD REPOSITORY
PROCUREMENT COMMITTEE WEBSITE TOTAL E&P INDONESIE

HOW TO UPLOAD YOUR DOCUMENT

You need to upload all required document before you can continue for online registration. We will review your document based on your participation in online tender registration. All document in upload repository needs to be updated once your document expired.

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STEP 1

Click Upload Repository menu on the top right corner of your monitor.

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STEP 2 UPLOAD ALL DOCUMENT

Click green plus button to add the required documents: 1. SKTPM: Valid SKTPM issued by Proccom TEPI

2.
3.

Financial Statement: Financial Report (Latest Previous Year) - click here for more detail.
PO/SO/Contract: Within 7 years related to tender click here for more detail.

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STEP 3 UPLOAD ALL DOCUMENT

1 2

Select document type you wish to upload

Fill the name of the document

4
Input the validity (expiry) stated on the document. Click save.

Click Browse and select the document file from your computer.

5 Note :
- SKTPM : No expiry - Financial Statement : 1st July Next Following Year after issuance of Financial Statement. Ex: Financial Statement 2011 will expired on 1st July 2013. - PO/SO/Contract : validity end until 7 years after contract finished.

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STEP 4 EDIT AND DELETE DOCUMENT

To edit existing document, choose data and click green circle with pencil symbol on the right column and then follow STEP 3 to re-upload your document.

To delete document, choose available data on the table and click red circle with x symbol on the right column.

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PO/SO/CONTRACT ADDITIONAL INFORMATION

Your PO/SO/Contract must be uploaded every time you register a tender. And it must related to tender you wish to participate. PO/SO/Contract document can be uploaded more than 1.

Name of your PO/SO/Contract MUST be named after tender name, for example: CTBS009999-NA (PO-Bahagia Jaya Raya, PT)

BACK TO STEP 2
UPLOAD ALL DOCUMENT
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FINANCIAL REPORT ADDITIONAL INFORMATION

By the end of June every year, all vendors and/or bidders shall have and submit the previous year Audited Financial Report
(ex: in July 2013, all vendor must submit Financial Report 2012)

This Audited Financial Report can no longer be replaced by statement letter from auditor.
This requirement applies including but not limited to CFT Registration, Prequalification, Post-qualification, SKTPM Registration, SKTPM Update, etc

For company classified as Small Business (UK), the financial report submitted is not necessary to be audited.

BACK TO STEP 2
UPLOAD ALL DOCUMENT
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TENDER REGISTRATION
PROCUREMENT COMMITTEE WEBSITE TOTAL E&P INDONESIE

HOW TO REGISTER TENDER VIA PROCCOM WEBSITE

You need to upload all required document (via Upload Repository) before you can continue for online tender registration. We will use document in Upload Repository as your registration document. Only company with SKTPM can register tender via Proccom Website (Online)

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STEP 1

Click Tender Announcement menu on the top left corner of your monitor.

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STEP 2

1. Select Tender you wish to participate (See Tender Announcement for more detail) 2. Click this button to register to tender (*).
(*) Button will only appear if you already submit mandatory document in Upload Repository.
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STEP 3

1. Choose your Business Qualification. (*) 2. Insert your Local Content percentage and statement document.
3. Click register once you finished.
(*) Make sure your Business Qualification match with the Tender Requirement.

If you register for Material Tender and have different Business Qualification, you can participate only by submit your Sole Agent or Sole Distributor Agency Letter (issued by Deperindag) in the Upload Repository.
Do not forget to upload related PO/SO/Contract in the Upload Repository.
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Thank You.
Should you have any inquiries please contact: CRD/PCE

ep-id.proc-com@total.com

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