DEPARTMENT OF TECHNICAL EDUCATION : CHENNAI 600 025 TRANSFER APPLICATION FORM FOR B.E. / B.TECH. / B.Arch.

DEGREE COURSES 2012-2013 TRANSFER REQUESTED FOR: ( - Tick the relevant box) 1 2 Name of the Student (in CAPITAL LETTERS) Address for Communication (Full Addresses with Postal Pin code) . . Pin code . Contact Mobile Number of the Student: WITHIN THE UNIVERSITY AFFILIATED COLLEGES INTER UNIVERSITY TRANSFER

Email ID: 3 Month and Year of admission in the FIRST YEAR (FULL TIME) First year / Direct Second year ( - Tick the relevant Box) DIRECT SECOND YEAR (LATERAL ENTRY) Month Year

Request for ( - Tick the relevant Box)

TRANSFER (Fill up details in Format I) TRANSFER CUM READMISSION (After a break of study) (Fill up details in Format II)

Name of the Institution, Branch and Semester in which he / she has Studied Even Semester ( II, IV, VI )
Name of the Engineering College Name of Branch Semester (II / IV / VI)

Name of the College, Branch and Semester to which the Transfer is Requested in III,V,VII Semesters

Name of the Engineering College

Name of Branch

Semester (III/V/VII)

Month and Year of the Even Semester Examinations (II, IV, VI) last appeared
Month Year Semester University Register Number Name of the University

Reason for requesting Transfer

UNDERTAKING
I hereby agree for the Transfer / Re-admission cum Transfer, accepting the conditions that the University may prescribe in this regard. I further agree and state that, (i) (ii) (iii) (iv) (v) (vi) I shall appear for the equivalent or additional papers, if any, that may be prescribed by the University. I shall diligently and faithfully follow the instructions and curriculum of the College to which I am transferred, that are in force time to time; I agree to pay whatever fees that are prescribed by the concerned University for such Transfer. I shall not prefer any claim or right for exemption for any papers whatsoever; I shall not prefer any representation seeking stay of or exempting from the operation of any part or in full of the conditions to be prescribed by the University / College I am aware that the transfer / Re-admission cum Transfer ordered by DOTE is subject to confirmation by the respective Anna University.

Signature of the Parent

Signature of the Student

FORMAT I
TRANSFER OF INSTITUTION (To be filled by the Principal of the Institution, in which the student is at present studying) Endorsement No. Dated:

Forwarded to the Principal . 1. 2. 3. 4. The particulars furnished by the applicant in this application are correct. He / She has not taken part in any anti-social activities. His / Her character and conduct are good / not commendable. I have No Objection to transfer the student to your Institution. 5. He / She has not been removed from Roll of the Institution for any of his / her act when he / she was a student of this college.

Name of the Student Branch of Study

: :

ATTENDANCE DETAILS IN EVEN SEMESTER OF STUDY (II / IV / VI) Total No. of Periods taken into account for calculation of attendance for the above Semester No. of Periods attended by the Student Percentage of attendance in Even Semester (II / IV / VI) during 2011-12

Note:

The attendance particulars communicated to the Controller of Examinations of the respective Anna University should be furnished above, with the proof of copy sent to the Controller of Examination.

Office Seal:

Signature of the Principal

(To be filled by the Principal of the Institution to which Transfer is requested)

Endorsement No. Name of the Student Branch of Study Semester in which Transfer is requested (III, V, VII) Sanctioned Intake in this Branch in the respective academic year : : : :

Dated:

Enclose relevant copy of Covering letter of DOTE approval as applicable(Details given in next page)

Total No. of students on Roll in this branch and semester as on date Total No. of students in this branch and semester including the transferee
Note:

: :

The application is not valid, if the above particulars are not filled up properly and submitted without Mark sheet or Hall Ticket copies and in the absence of the signature of the Principals.

Office Seal:

Signature of the Principal

FORMAT II
READMISSION CUM TRANSFER OF INSTITUTION (To be filled by the Principal of the Institution, in which the student is at present studying) Endorsement No. Dated:

Forwarded to the Principal . 1. 2. 3. 4. The particulars furnished by the applicant in this application are correct. He / She has not taken part in any anti-social activities. His / Her character and conduct are good / not commendable. I have No Objection to transfer the student to your Institution. 5. He / She has not been removed from Roll of the Institution for any of his / her act when he / she was a student of this college.

(If the particulars below are not furnished the application will not be considered) Particulars of Lack of Attendance in Odd Semester (III, V, VII) during June 2011 November 2011 Name of the Student : Reg. No of the Student Mention the Odd Semester in which the student was put into lack of attendance ( III, V, VII ) Total No. of Periods taken into account for calculation of attendance for the above Semester No. of Periods attended by the Student Percentage of the Attendance : :

: :

Note:

The attendance particulars communicated to the Controller of Examinations of the respective Anna University should be furnished above, with the proof of copy sent to the Controller of Examination.

Office Seal: Endorsement No. Name of the Student Branch of Study Semester in which Transfer is requested Sanctioned Intake in this Branch in the respective academic year Total No. of students on Roll in this branch and semester as on date Total No. of students in this branch and semester including the transferee
Note:

Signature of the Principal Dated: : : :

(To be filled by the Principal of the Institution to which Transfer is requested)

:
Enclose relevant copy of Covering letter of DOTE approval applicable(Details given in next page) as

: :

The application is not valid, if the above particulars are not filled up properly and submitted without Mark sheet or Hall Ticket copies and in the absence of the signature of the Principals.

Office Seal:

Signature of the Principal

CHECK LIST The following documents proof is attached:

Transfer of Institution (within the University): ( - Tick the relevant Box) YES NO :

Sl. No. 1)

Required Documents Hall Ticket of latest Even Semester ( II / IV / VI )

Transfer of Institution (Inter University): ( - Tick the relevant Box) YES NO :

Sl. No. 1)

Required Documents Hall Ticket ( II / IV / VI ) Marksheet of all previous semesters (either Xerox or Downloaded copy) NOC issued by Anna University , Chennai 25 (for V / VII semesters only)

2) 3)

: :

Readmission cum Transfer: ( - Tick the relevant Box) YES NO : :

Sl. No. 1) 2)

Required Documents Copy of Lack of Attendance in previous Odd Semester sent to Controller of Examinations Mark sheet of previous Even Semester ( II, IV, VI )

Station: Date:

Signature of the Student

INTER UNIVERSITY TRANSFER V and VII SEMESTERS ONLY FORMAT OF NO OBJECTION CERTIFICATE *
(To be issued by Anna University, Chennai - 25)

We

have

No

objection

in

granting

Transfer

to

Selvi.

Selvan.

... (Name of the Student) who is studying ..(Semester) ...(Branch) from .. (Name of the Parent College) to (Name of the transfer condition that the student has passed in all the .... requested to College ) subject to the University. examinations pertaining to Semester I to Semester

IV / VI conducted by the Parent

REGISTRAR * Not necessary for III semester Inter University Transfer

VACANT SEATS FOR RECOMMENDATION

Transfer can be recommended against vacant seats within the permissible intake only. Details are given below

Sl.

1.

Semester to which transfer recommended III

2.

3.

VII

DOTE approval copy for reference Vacant seat within AICTE First Year 2011sanctioned intake for 12 approval copy 2011-12. Lateral Entry seats 20% for 2012-13 should not be counted. Vacant seat against AICTE Second Year sanctioned intake for Lateral Entry 2010-11 including 20% of 2011-12 Lateral entry seats approval copy Vacant seat against AICTE Second Year sanctioned intake for Lateral Entry 2009-10 including 10% of 2010-11 Lateral entry seats approval copy

Vacant seat

GENERAL INSTRUCTIONS 1 Transfer of Institution will be accorded as per guidelines issued in G.O. (Ms.) No.434, Higher Education (J2) Department, dated:23.10.2008. Please refer to the copy of the G.O. hosted in the DOTE Website. Transfer Guidelines High lights i) Students studying in Government / Aided / Constituent Colleges of University will be considered for Transfer to Government / Aided / Constituent Colleges of University. ii) Students studying in Self Financing Engineering Colleges will be considered for Transfer to another Self Financing Engineering College only. iii) Branch Transfer will not be accorded under any circumstance. iv) Transfer will be accorded within the Sanctioned Intake in the respective branch of study in the College to which Transfer is requested. v) In case of Inter University Transfer / Autonomous Institutions Transfer the student should have secured a pass in all the subjects during the previous semesters of study. vi) For Inter University Transfer / Autonomous Institutions Transfer during V and VII semester, NOC issued by Anna University , ChennaI 25 is compulsory. General Conditions: i) The application shall be considered only if both the Principals furnish their consent for the Transfer. ii) The candidate should continue his / her study in the present college till the transfer order is issued for admission to the new college by the Commissioner of Technical Education, Chennai. iii) Mere forwarding of applications for transfer by the Principals with their consent does not confer any right and claim by the candidate for such transfer and the Commissioner of Technical Education, Chennai reserves the right to accept or reject or withhold such applications on administrative grounds without assigning any reasons. iv) The transfer of a candidate from one Engineering College to another after a break in study is always subject to fulfillment of the time limit prescribed by the University. v) The Transfer guidelines will be applicable to Readmission cum Transfer also. vi) Applications submitted without the following supporting documents will not be considered for processing. a) Transfer (Proof of Hall Ticket for having attended the Even Semester examination during April / May 2012). b) Readmission cum Transfer (Proof of Mark sheets for the previous Even semester appeared and lack of attendance proof for the odd semester in which Readmission is requested.) c) Inter University / Autonomous Institutions Transfer (Mark sheets for all the semesters so far appeared) d) NOC issued by Anna University, Chennai - 25 in case of V and VII semester Inter University Transfer. Inter University / Autonomous Institution Transfer: In case of Inter University / Autonomous Institution Transfer, Transfer will be accorded only after submission of proof of pass in all the previous semesters exams. The student has to continue in the Parent Institution till the results are published and Transfer orders are effected by this office. DOTE WEBSITE ADDRESS: www.tndte.gov.in/

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