2.1 Entering and Leaving Project Oening Project To start using Microsoft Project you must first open the application. You can see several ways to do this in the diagram below: C!o"ing Project When you have finished working with Project you can close the application as shown below: Ribbon Keyboard
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$% lternatively! you can close Project with a single click: " #opyright $%&' Page ( )irst! click the Start &en' at the bottom left of the screen. You can type *Project+ into the search bo, and then press to start the application. You might see an icon here if Project has been used recently. #lick here to search for Project among your other programs. #lick the top cross to close the application. #licking the bottom cross closes the current file. Chapter 2 - Project 2010 Basics 2.2 T(e Project Screen T(e &ain )indo* When you start Project a new project file is created automatically. The view that you see by default is called the Gantt Chart view. The -antt #hart view is the default view in Project! primarily used to enter tasks. There are many views in Project! and you can customise each of them in various ways. " #opyright $%&' Page &% Ta+!e You enter information about tasks here. C(art The -antt #hart appears here and is linked to the table. Ti,e!ine .iew a condensed version of your project here. Ri++on /se these tools to perform actions in Project. Chapter 2 - Project 2010 Basics 2.- .etting He! in Project 0f you don+t know how to do something in Project! you+re not sure what a menu option means! or you just can+t remember what to do ne,t there are several ways to get help. Searc(ing /or He! To search for help in Project choose one of the options from the table below: Tool Keyboard $1
You can then type in a word or phrase to search for in the window that appears. He! in Ta+!e" When you are entering information in a table you can get 1uick help about what sort of data should go into a particular column. " #opyright $%&' Page && a2 Type in what you want to search for help on then click the search button. b2 The window will show a list of matching results. #lick the one you want. c2 The help window that opens will contain information and links to more topics. a2 To get information about a specific column let the cursor linger over the title of it! and then press when the hint appears. b2 The help window provides detailed information on the table column. Chapter 2 - Project 2010 Basics He! in 0ia!og Bo1e" Many dialog bo,es in Project provide you with detailed help on all the options available to you. )(at Haened to t(e Project .'ide2 0f you have used a previous version of Microsoft Project you may be used to using the Project Guide as a way of getting help. /nfortunately this feature has been removed from Project $%&%. " #opyright $%&' Page &$ a2 Many of the more comple, dialog bo,es have a He! button. b2 #lick the He! button to see information on how to fill in the dialog bo,. The Project .'ide provided a step3by3step list of key things you should do when planning a project. 4ach item in the list is a clickable link to a page giving help on how to achieve each of the steps. Wise 5wl can+t understand why the feature was taken out6 Chapter 2 - Project 2010 Basics 2.% Saving and Oening Project $i!e" Project $%&% includes several new features that are incompatible with previous version. When saving files in Project $%&% it+s important to know which file type to use6 $i!e $or,at" There are different file formats available for previous versions of Project. You can see these file types when you choose to save a file. Saving Project $i!e" To save a file! follow the steps shown in the diagram below: " #opyright $%&' Page &7 These are the choices of file type you will see when you save a project file. To have access to all of the new $%&% features you should use the Project 34.,5 file type. b2 0f you chose Save A" or if you are saving the file for the first time you will see this dialog bo,. c2 /se this list to choose the location to save the file in. d2 Type a name for the file and choose a file type. e2 #lick here to save the file. a2 #lick the $i!e menu and then choose either Save to save the file with the same name in the same location! or Save A" to choose a new file name 8you can also press 9 S on the keyboard2. Chapter 2 - Project 2010 Basics 2.6 )or7ing )it( O!der Project 8er"ion" :ot every new feature of Project $%&% will work with older versions of the application. There are several things you can do to ensure that everybody will be able to use your files. Saving a" an O!der $i!e T9e Project $%&% allows you to save a file so that it is compatible with older versions of Project. You can choose these file types when you save your file. Co,ati+i!it9 C(ec7ing When you save a file in an earlier format some features of your project might not work properly in this format. Project will tell you about potential problems when you save. " #opyright $%&' Page &' The file types have fairly obvious names. You can choose one from the list on the Save A" dialog bo,. fter you choose to save your file in an older format Project will show you a list of changes that have to be made to make the file compatible. #lick Contin'e to save the file with the changes listed! or click Cance! to abandon saving the file.