PageMaker 7

Adobe®

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DeskCard
PageMaker Screen At A Glance DeskCardHints
Menu Bar
Title Bar
PageMaker Appearance
Adjust Units of Measurements in Rulers to suit
Rulers the type of publication being created, such as inches
for a printed publication or picas for a publication
Toolbox
which will be published electronically. Click File >
Preferences > General. In the dialog box Click on
the Measurements in box (drop-down menu in
Windows) and choose the measurements desired for
the Horizontal Ruler. Be sure to fill in the number of
points, if appropriate.

Margins Show or Hide Column, Ruler and Margin

(Appear as Guides to make working easier. Click View > Show
dotted lines) Guides to show guides (or Hide Guides to hide.)
These guides show on your screen but do not print.
Pasteboard When guides are showing, click View > Snap to
Guides to snap images and text to the guides.
Publication
Window
If Preparing a File that Will Not Be Double-
Control Sided, such as a proposal, be sure to set the
Palette preferences in Document Setup. Click File >
Document Setup and uncheck the box next to
Double-Sided. If you’re going to prepare a double-
sided document but want every page to be based on
Master Pages: Pages in Horizontal Colors and Styles Vertical the same Master Page, uncheck the box next to
L for Left & R for Right Publication Scroll Bar Palettes Scroll Bar Facing Pages (make sure Double-sided is checked.)
NOTE: In Windows, the Menu Bar is below the Title Bar and this toolbar appears just above the horizontal
ruler. This Toolbar can be toggled on and off through Utilities > Plug-Ins > Show / Hide Toolbar.
PageMaker Performance
Master Pages Create Better Publications by
The PageMaker Toolbox keeping a consistent, cohesive look. Master pages
allow you to create a single page (or facing pages if
the publication is page spread) which contain
1. The Pointer Tool is used to select, move and resize consistent elements, such as headers, footers, page
text objects and graphics. Title Bar
numbers and more. When items are adjusted on the
2. The Rotating Tool is used to select and rotate objects. Adobe Online master page (s), all instances of the elements are
adjusted in the publication. To access the master
3. The Line Tool is used to draw straight lines in any 1. Pointer 8. Text page, click the Master Pages icons in the lower left
direction. corner of the PageMaker window.
2. Rotating 9. Crop
4. The Rectangle Tool is used to draw squares and Use Templates. Don’t Re-invent the Wheel:
rectangles. 3. Line 10. Constrained
Line
PageMaker has numerous templates for to create a
5. The Ellipse Tool is used to draw circles and ellipses. 4. Rectangle new publication, which can be accessed from the
11. Frames: New icons (Windows only), from the Startup Screen
5. Ellipse Rectangle,
6. The Polygon Tool is used to draw polygon shapes. or from the install CD. Templates can be a preferred
Ellipse &
6. Polygon Polygon way to create an effective document rather than
7. The Hand Tool is used to scroll the publication starting from scratch. Start PageMaker and choose
Pasteboard or work area, as well as to preview and test 7. Hand 12. Zoom category for a template and choose the template.
hyperlinks.
Show Plug-In Scripts Palette to Show installed
8. The Text Tool is used to type, edit and select text. Use Adobe Online to connect to Adobe’s Plug-ins for easy (and speedier) locating. Click
website for Updates and additional content for Window > Plug-in Palettes > Show Scripts to
9. The Crop Tool is used to trim imported graphics.
your Adobe applications. Click on the Adobe reveal palette of all Plug-ins.
10. The Constrained Line Tool is used to draw vertical Online button and then click Connect in the dialog
box. Decreasing Graphics Display can Increase the
and horizontal lines.
If The Toolbox Hides Work, drag it to a new
working speed by reducing processor load. Click File
11. The Frame Tools to create placeholder shapes. > Preferences > General and adjust the Graphics
location using the Title Bar.
display settings (standard recommended.) If your
12. The Zoom Tool is used to magnify or reduce an area
To Show/Hide Toolbox, click Window > Hide computer can handle the load, however, High
of the page.
Tools (or Show Tools if hidden.) Resolution setting can give a more accurate
representation of the final publication.
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 Keyboard Shortcuts Speeding Publication
Menu Commands (Ctrl = a) Tool Shortcuts Import Text for Quicker Creation
If You’re Creating Text That Has Already been
New <Ctrl> + <N> Selection (Windows) <F9> created in a word processor (like MS Word), you can
Open <Ctrl> + <O> Selection (Mac) <Shift> + <F1> place (import) the text rather than retype it from
scratch. Select the Text tool and then click File >
Close <Ctrl> + <W> Rotate Tool <Shift> + <F2> Place… Browse to the file that contains the text and
follow the instructions in the dialog box (PageMaker
Save <Ctrl> + <S> Line Tool <Shift> + <F3> may prompt for an import filter depending on format.)
Save As… Rectangle Tool Then click and drag to create a text box with the
<Shift> + <Ctrl> + <S> <Shift> + <F4>
imported (placed) text. NOTE: If your file doesn’t
Place <Ctrl> + <D> Ellipse Tool <Shift> + <F5> appear on the list you can try one of two things –
install a filter that is compatible with the file or go to
Links Manager <Ctrl> + <Shift> + <D> Polygon Tool <Shift> + <F6> the native file and save a version of it in a different
Print Hand Tool format (such as Rich Text File or HTML.) HTML files
<Ctrl> + <P> <Shift> + <F7> will import without clicking and dragging, so make
Exit / Quit <Ctrl> + <Q> Text Tool <Alt> + <Shift> + <F1> sure your document is opened to the desired page.

Preferences <Ctrl> + <K> Cropping Tool <Alt> + <Shift> + <F2> Use Bullets and Numbering
.(General) The Plug-in for Bullets and Numbering will help
Constrained-Line <Alt> + <Shift> + <F3> you create, automatically, a bulleted or numbered
Undo <Ctrl> + <Z> list. Create the text and then select it using the Text
Rectangle Frame <Alt> + <Shift> + <F4>
Cut <Ctrl> + <X> tool. Click Utilities > Bullets and Numbering and
Ellipse Frame Tool <Alt> + <Shift> + <F5> select whether you’re making a bulleted list (default)
Copy <Ctrl> + <C> or click the Numbers button to create a numbered
Polygon Frame Tool <Alt> + <Shift> + <F6> list. Set parameters, including how many paragraphs
Paste <Ctrl> + <V> to include in the formatting and click OK.
Window/Palette Toggles
Clear <Del> Quickly Rearrange Pages
Select All Control <Ctrl> + < ‘ > (quote) Pages in an Active Publication Can Be Easily
<Ctrl> + <A>
rearranged to suit the needs. Click Layout > Sort
Deselect All Colors <Ctrl> + <J> Pages and a window will open with thumbnail
<Ctrl> + <Shift> + <A>
Styles representations of all of the pages within your
Edit Story <Ctrl> + E> <Ctrl> + <B>
publication. Click and drag the pages to new
Find Layers <Ctrl> + <8> locations and PageMaker will automatically reorder
<Ctrl> + <F>
(and renumber) the pages based upon the changes
Find Next Master Pages <Ctrl> + <Shift> + <8> made. NOTE: It’s much easier in larger publications
<Ctrl> + <G>
Hyperlinks to organize in this view if you click Options here and
Change <Ctrl> + <H> <Ctrl> + <9> check the box next to Show detailed thumbnails.
Fill and Stroke <Ctrl> + <U>
Check Spelling <Ctrl> + <L> Save Early, Save Often
Go To Page <Ctrl> + <Alt> + <G> Your Publication is Only as Finished as its
Index Entry <Ctrl> + <Y> latest save! Click File > Save (or Save As.) Select
Zoom In Non-Printing Items <Ctrl> + <Alt> + <N> the folder and save options and name your file
<Ctrl> + < + > (plus)
Rulers (Windows adds a .PMD extension to the file.)
Zoom Out <Ctrl> + < - > (minus) <Ctrl> + <R> Additional copies of the saved file can be created by
Guides <Ctrl> + < ; > using Save As and renaming a file (such as “My
Actual Size <Ctrl> + < 1 > (one) Book Backup”). For important files, saving a copy on
Fit in Window <Ctrl> + <Ø> (zero) Frame Options <Ctrl> + <Alt> + <F> a different physical drive is strongly recommended.
TheHelpDesk
Use Word Counter Plug-in To Count If Publication Will Be Offset (Professionally) Customize Text Wrapping Around an Object
characters, words, sentences, paragraphs, text printed, make sure you use “trapping”, which by using text wrap. Place object in desired place on
objects and stories in a publication. Click Utilities > compensates for the spatial gaps which can the page – it can be above your text. With the object
Plug-ins > Word Counter and elements will be sometimes occur. Click File > Preferences > selected, Click Element > Text Wrap and select the
counted in the publication. To count words in a Trapping and check the box next to “Enable middle wrap option to wrap text around object. You
particular section, highlight the words and then Trapping”. Set parameters for trapping and click OK. can set text flow and standoff preferences here as
launch the word counter plug-in and only the NOTE: Make sure you set these options prior to well. You can customize wrapping using the dotted
highlighted words will be counted. PostScript Printing the document. lines (which represents the standoff area.)

Drop Caps Offer Dramatic Beginnings to a
paragraph, and can be done automatically in
PageMaker. With the Text tool, select the character
you’d like to apply the effect to and Click Utilities >
Plug-ins > Drop Cap and set drop cap preferences
(number of lines to drop, etc.) You can also, from
the palette, scroll from paragraph to paragraph.
Screen shots reprinted by permission from Microsoft Corporation
Make Sure the Control Palette is always in
view. The control palette is element-specific, so the
contents of the palette change depending upon
which element is selected. Skew, resize, move
choose a different font and numerous other options
can be controlled easier here. The control palette is
the easiest way to working faster.
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Wrapping Text Around Text can be an eye-
catching effect, and it’s an easy effect to achieve.
Select the Text that you will be wrapping around with
the pointer tool. Click Element > Group to force
PageMaker to treat the text as an object. Place the
text in desired location and follow the text wrapping
instructions above.
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