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    Niza N Luffy
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    The document outlines the vendor purchasing system at PCI SDN BHD. It describes the 3 main stages: ordering, material receiving, and payment. In the ordering stage, a purchase requisition is prepared, vendors are contacted for quotations, quotations are evaluated and a purchase order is generated. In the material receiving stage, goods are delivered and documents like certificates of conformity and delivery orders are submitted. Invoices are verified and accounts payable is prepared. Finally, in the payment stage, payment is arranged by preparing a payment voucher, obtaining approvals, and issuing checks or wire transfers which are sent to vendors or banks.

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    flowchart of PCI sdn bhd

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    The document outlines the vendor purchasing system at PCI SDN BHD. It describes the 3 main stages: ordering, material receiving, and payment. In the ordering stage, a purchase requisition is prepared, vendors are contacted for quotations, quotations are evaluated and a purchase order is generated. In the material receiving stage, goods are delivered and documents like certificates of conformity and delivery orders are submitted. Invoices are verified and accounts payable is prepared. Finally, in the payment stage, payment is arranged by preparing a payment voucher, obtaining approvals, and issuing checks or wire transfers which are sent to vendors or banks.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as docx, pdf, or txt
    31 views3 pages

    Flowchart

    Uploaded by

    Niza N Luffy
    The document outlines the vendor purchasing system at PCI SDN BHD. It describes the 3 main stages: ordering, material receiving, and payment. In the ordering stage, a purchase requisition is prepared, vendors are contacted for quotations, quotations are evaluated and a purchase order is generated. In the material receiving stage, goods are delivered and documents like certificates of conformity and delivery orders are submitted. Invoices are verified and accounts payable is prepared. Finally, in the payment stage, payment is arranged by preparing a payment voucher, obtaining approvals, and issuing checks or wire transfers which are sent to vendors or banks.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as docx, pdf, or txt
    of 3

    Vendors

    PCI SDN BHD PURCHASING SYSTEM (CURRENT)


    Ordering Stage

    START
    En. Razi received forecasted MMR
    for OPGW from planning section
    within 1
    st
    week of every month

    En. Razi prepare the
    MRMS and send it to
    Cik Lim & En. Sam
    for review

    En. Razi call the
    registered vendors
    for quotations
    The vendors send back their
    quotations to En. Razi

    En. Razi evaluate the
    quotations & send to
    En. Sam for review
    and approval
    Competitive
    quotations
    Uncompetitive
    quotations
    Sent for order
    confirmation
    En. Razi enter details of order in
    PO in the companys system &
    generate them
    PO 001
    PO 002
    PO with RM100K will be sent to
    Cik Lim and PO with >RM100K
    will be sent to En. Ghani for their
    signature of approval
    PO will be passed to
    Cik Anne for sorting &
    dispatching
    Local Vendors Overseas Vendors
    Raw Mat. Store
    Purchasing Section
    Bank
    Finance Department
    Purchasing Section
    Material Receiving Stage

    Deliver materials, DO, & COC to
    Raw Material Section & Invoices to
    Purchasing Section
    Arrange shipment through agent
    & send shipping documents to
    Bank & Purchasing Section
    COC
    DO
    VCAR
    Invoices
    COC
    Shipping
    Documents
    En.Min issue SRN
    / RMS2F & also
    submit RMRR &
    DO to Purchasing
    Section
    DO
    SRN/RMS2F
    RMRR
    Coded invoices will be passed to
    Cik Lim for verification & update
    AP list

    Cik Lim pass Batched
    AP & AP Ref. No to
    Finance Department
    for acknowledgment
    of receipt
    AP Reference No.
    Batched AP
    Send shipping
    documents to
    Finance
    Department
    Shipping
    Documents
    If necessary
    Finance Department
    Bank
    END
    Vendors
    Payment Stage

    En. Faris match Batched
    AP & AP Ref. No. with
    shipping documents to
    arrange payment

    En. Faris prepare PV
    and send to En.
    Fauzan for approval
    PV will sent back to En. Faris
    for cheque or TT preparation
    Printed cheque accompanied by PV
    will be sent to Cik Aliah & En.
    Ghani for signature of approval
    Cheque and TT will be sent to
    vendors or banks
    Cheque
    Telegraphic
    Transfer

    Bank will give return
    receipt of the cheque
    / TT for notification
    of payment

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