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Advertised Tender Enquiry (RFP) Cost of Tender Form Is Rs
Advertised Tender Enquiry (RFP) Cost of Tender Form Is Rs
To,
M/s……………………………….
……………………………………
……………………………………
1. Quotations in sealed cover are invited for supply of item part No H6-6640-000478,
Paper Filter No 1, 180mm diameter (Whatman box of 100) (Qty-150 Box).
(b) Last date and time for receipt of tenders 17 Dec 2009 (1300 hrs)
(c) Time and date for opening of tenders 1330 hrs, 17 Dec 2009
Quotation shall remain valid till 90 days from the date of T.E. opening
And kept near the reception office at 1300 hrs on 17 Dec 2009 or to be sent by
registered post so as to reach this office by due date and time. No responsibility will be
taken for postal delay or non-delivery/non-receipt of tender documents.
5. Sealed quotations will be opened by a committee on due date and time. Your
authorized representative from the Company can attend the tender opening. If due to any
exigency the due date for opening of tenders is declared as closed holiday, in such cases
the tenders will be opened on next working day at the same time or any other day/time as
intimated by the buyer.
6. Your sealed quotations both (Technical & Commercial in case two bid are
required) should reach to this office latest by 1300 hrs on 17 Dec 2009.
7. Tenders sent by FAX will not be considered. Tenders found in sealed box will
only be considered To avoid any complications with regard to Late Receipt/Non
Receipt of Tenders, it may please be noted that responsibility rests with the
tenderer to ensure that tenders reach this HQ before due date. Late quotes will be
rejected out rightly.
8. In case your firm is not willing to quote due to any reasons, your regret should
be faxed well before the due date failing which your firm can be de-listed from vendor list.
9. Modification & Withdrawal of Bids. A bidder may modify or withdraw his bid
after submission provided that the written notice of modification or withdrawal is received
by the Buyer prior to deadline prescribed for submission of bids. A withdrawal notice may
be sent by fax but it should be followed by a signed confirmation copy to be sent by post
and such signed confirmation should reach the purchaser not later than the deadline for
submission of bids. No bid shall be modified after the deadline for submission of bids.
No bid may be withdrawn in the interval between the deadline for submission of bids and
expiration of the period of bid validity specified. Withdrawal of bid during this period will
result in Bidder’s of bid security.
Delivery Schedule :-
10. Within 90 days of signing of the contract as applicable. (this can be changed based
on nature of items. Urgency and the quantum of items tendered so as to give reasonable
DP).
11. Contract can be cancelled unilaterally by the buyer in case items are not received
within the contracted delivery period. Extension of contracted delivery period will be at the
sole discretion of the Buyer, with applicability of LD clause. Strictly spearing no extension
beyond the twice of the original period of delivery will be granted.
12. Preference, shall be given to those offer supplying within the prescribed delivery
schedule, which shall be the essence of the contract Liquidated Damages @ 0.5% per
week subject to a maximum of 10% of the undelivered stores will be recovered in case of
delay in delivery beyond the accepted delivery period as per SCOC.
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13. Earnest Money Deposit. The EMD may be submitted in the form of an Account
Payee Demand Draft, Fixed Deposit Receipt, Banker’s Cheque or Bank Guarantee from
in any of the Public Sector bank or a private sector bank authorized to conduct
Government business (ICICI Bank Ltd, Axis Bank Ltd or HDFC Bank Ltd for a sum equal
to 5% of value of tendered EMD is not required to be submitted those bidders who are
registered with Central Purchase Organisation (e.g. DGS&D), NSIC, or any department of
Ministry of Defence itself. The EMD will be forfeited if the bidder withdraws or amends,
unpairs or desgates from the tender in any respect within the validity period of their
tender. The EMD should remain valid for 45 days beyond the final bill validity period.
EMD of the unsuccessful bidders will be returned to the at the earliest after expiry of the
final bid validity & latest on or before the 30th day after the Guard of the Contract. The bid
security of the successful bidder would be returned without any interest what so ever,
after the receipt of performance security as called for the contract.
Commercial Aspects
14. Prices must be quoted on F.O.R. Destination basis by road inclusive of Packing,
Forwarding, Freight charges, Transit Insurance and any other charges as applicable. The
consignee for the contract is COD Mumbai, Kandivali (East), Mumbai – 400 101_.
15. Taxes & Levies. Details of Excise Duty, if any, are to be indicated. Exemption
Certificate for Octroi, Custom Duty, Excise and form ‘D’ for admitting CST @ 4% will be
provided if specified & applicable. FE content, if any, is to be indicated separately, for
which Custom Duty Exemption certificate is required.
17. Test Protocol :- The contractor shall supply the test protocol, which shall include
list of the test parameters, the method of carrying out the tests and the agl for each
parameter, as followed in their plant, for the item contracted for, on demand by the
inspecting officer or the inspection authority stipulated in the contract, the contractor shall
also supply, free of cost, the reference and working standards required for testing the
item, in accordance with the said test protocol, on demand by the Inspection
Officer/Inspection Authority.
18. Quality Audit :- The contractor shall permit the inspection officer/inspection
authority under the contract or his authorized representative to inspect his manufacturing
premises, manufacturing and quality control records and all other relevant records
connected with the goods offered, either during the process of manufacture or at any time
there after during the normal working hours of the factory. If, during the above said
inspection, it is found that the goods offered/supplier have not been manufactured in
accordance with the master formula or the standard operating procedure for the product,
the consignment is liable to be rejected.
20. Consignee’s Right to Rejection :- Consignee shall have right to reject the
consignment of any portion there of within 60 days after actual delivery of the
consignment, if the consignment is not in accordance with terms and condition of the
contract, whether on account of loss, deterioration of damage at the time of receipt or if
the goods don’t bear the acceptance mark of the Inspecting Officer as per the facsimile
given on the consignee’s copy of the inspection note.
22. Inspection Authority :- The Inspection will be carried out by Senior Quality
Assurance Officer, SQA Est (GS) (GS of the Area Concerned of his authorized
representative) and inspection authority is The Controller, CQA (Materials), Govt. of India,
Ministry of Defence (DGQA), Post Box No 229, Kanpur-208004
23. Mode of Offering :- As per specification IND/SL/8900 (a) sampling plan supply
and sampling and procedure for Inspection of Material Stores.
(i) The stores offered should not have been manufactured before two months
(for items having short life) six months (for other items) from the date of offering
Defence.
The firm while quoting against Tender Enquiry should indicate the Registration
Certificate No & Date and/or letter No. and Date vide which they have been registered
with DGQA.
25. Advance Sample of Containers – All Times :- The drums/tins should conform
to the quoted particulars stipulated I TE/AT under packing and making clause. Two
representative sample of drum/tin of each size/type shall have been to be approved by
CQA (M), Kanpur or SQAE (GS) of area concerned.
26. Packing and Marking :- Standard trade packing to with stand hazards of
Rial/Road transit with usual trade marking such as cat Part No, Nomenclature, Inspection
Note No & Date, Date of Manufacturing, Name of Manufacturer/Supplier. The packing
and marking shall also be subject to the approval of the Inspecting Officer.
27. Pre-Inspection Clause :- Before offering the goods to the Inspection Officer
specification the contract. The contractor shall out & a through pre-inspection of the lot
and satisfy himself that the good offered are confirming to the specification, quoted in the
contract, in all respects and in accordance with the terms and conditions of the contract.
A declaration in duplicate, to the effect, that pro-inspection of the lot offered by him has
been carried out and that the goods so offered meet the specification requirement and the
terms and condition of the contract in all respects, along with copies of test report, in
duplicate, bringing out the parameters tested while carrying out the pre-inspection and the
results there off shall be submitted by the contractor, along with the offer letter (Challan)
to the inspecting officer under the contract.
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If on examination of the lot, the inspecting officer finds that the pre-
inspection has not been carried out of if the necessary declaration and copies of test
report are not furnished along with the offer letter of if the parameters tested are
incomplete vis-a vis the specification quoted in the contract/or the lot offered do not meet
any of the terms & conditions of the contract, the stores offered is liable to be rejected by
the Inspecting Officer.
(a) Only those offers shall be evaluated which are found to be fulfilling all the
eligibility and qualifying requirements of the tender, both technically and
commercially.
(b) The Lowest ‘Acceptable’ tender shall be considered further for placement of
contract/supply order after complete clarification and price negotiations as
applicable.
30. Option Clause :- The contract shall have an Option Clause, wherein the buyer
can exercise an option to procure an additional 50% of the original contracted quality in
accordance with the same terms & conditions of the present contract. This shall be
applicable within the currency of contract. The bidder is to confirm the acceptance of the
same for inclusion in the contract. It will be entirely the discretion of the buyer to exercise
this option of not.
31. Repeat Order Clause :-The contract shall have a Repeat Order Clause, wherein
the buyer can order upto 50% quantity of the items under the present contract within six
months from the date of Successful completion of this contract, cost, items & conditions
remaining the same. Request confirm acceptance of this clause. It will be entirely the
discretion of buyer to place the repeat order or not.
32. Standard Conditions of Contract ( SCOC). Firm shall be required accept our
Standard Conditions of Contract. In addition standard clauses regarding agents/agency
commission, penalty for use of undue influence, access to books of accounts, arbitration
and laws would be incorporated in the contract. The copy of SCOC can be forwarded on
request .
33. Payments Terms. 95% Payment against Inspection note, Proof of dispatch, duly
supported by Xerox copy of Bank Guarantee and against Consignee’s provisional receipt.
Balance of 5% will be paid on receipt of items in good condition by consignees along with
user’s certificate of complete Installation and successful commissioning.
35. This RFP is being issued with no financial commitment and purchaser reserves the
right to change or vary any part thereof at any stage. Purchaser also reserves the right to
withdraw the RFP should it be so necessary at any stage.
Thanking You,
Yours faithfully,
(AK Rout)
Lt
Local Purchase Officer
for Commandant
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SCHEDULE –A-TO
Tender No : DP/H6/06/2009-2010
Date & Time to reach this office: 1300 hrs on 17 Dec 2009
Time and date of Opening of tenders 1330 hrs on 17 Dec 2009
Validity of tender required till 90 days from date of opening of Tenders
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* Unit price should be exclusive of all Government duties ,Govt. Duties/taxes etc should
be specified giving the current rate applicable.
Note: The tenders are required to spell out the rates of Customs duty, Excise duty,
sales tax, in unambiguous terms, otherwise their offers will be loaded with the
maximum rates of duties and taxes for the purpose of comparison of prices.
Tenders should furnish details about the deviation, if any, firm the tender specification
failing which the Offer will be treated as incomplete.
FOR OBTAINING/DETAILS OF SPEC./DRG, CQA (Vehicle), Ahmednagar MAY BE
CONTACTED DIRECTLY.
1. Preference to the tenders quoting FIRM & FIXED rates may be given if their offer
is found to be meeting all technical QRs.
2. Firms offering variable prices should give details of escalation formula, Which
should, however, avoid WAGE ESCALATION?
3. DELIVERY REQUIRED :