Content: 1.Disadvantage of Paper based flow of work. 2. Definition of Work Flow and Connection with Exchange Server or Out Look. 3.Requirment of Integration with Official Inbox. 4.Process Flow diagram. 5.Example of Leave approval. 9.Work flow Terminology. a) Event b) Task c) Object d) Work Item e) Agent 10. Work Flow Steps. 11.Work flow Graphical View. 12. Summary. 13.Thanks Requirement of Business Workflow :To Overcome The Disadvantage of Traditional Flow of Work Business Work Flow Business Work Flow Disadvantage of paper based flow of work in office environment 1.Lack of Transparency : There is no easy way to know the status of the leave application whether Approved or Not. Probably have to inquire the superior whether he has approved the Request or not . There is no easy way to track the Application Status. 2.Long lead times: Paper based approach takes more time to complete a job. 3.Lack of Deadline Monitoring: Who Knows? The manager might just be sitting on that particular task for too long time. There is no mechanism in place to ensure that the persons perform the tasks within the time span. 4.High Cost: Paper based workflows are very costly and the movement of information does not take place at right time . Business Work Flow Work Flow-The right work is brought in the right sequence in right time to the right person How to Use it? SAP Workflow can be linked with Microsoft Outlook or Lotus Notes. Each step of business transaction can be easily monitored and Process are completed from the beginning to the end. Business Work Flow Requirement to integrate with Official inbox: Usually executable work item (e.g. Information to be transfer) are received in Workflow inbox. User might forget to check their SAP inbox, but they check their regular office mail. Workflows work item can be linked with mail exchange server via SAPconnect ( This provides all in one gateway between SAP and Mail server) , So the user get the information in their regular official inbox. Process Flow Business Work Flow Business Work Flow Example Business Work Flow Brief Overview Of SAP Business Work Flow EVENT Business Workplace WORK ITEM AGENT RULE STEP WORK FLOW TASK Object Workflow Terminology Business Work Flow Event Business Work Flow Task An SAP Workflow Task represents an activity. It serve a purpose here. For Ex. Revise Absence notification, Approve absence notification. The task approve absence notification perform a business function. Submits the relevant absence notification to manager and on approval, it changes the status to approved and so on. (ex. FORMABSENCE) How does it perform in this function. It follows the logic created inside the method of an object type. So in simple terms, a work flow task refers to method of an object type. Work Flow Method Logic Business Work Flow Data Logic Key Attribute Event Methods Notification Number Object detail. Created by, Enter on Create, Approve Created , Deleted Example Of Object An Object is a specific Instance of Object Type . So, If an User Created a Leave Application Form Object of Type FORMABSENCE ,an instance with a unique number (say 100001) is created. Task Standard Task :30000365(Wf_abscr)->FORMABSENCE(Object Type)->Create(Method)->Created(Event) Business Work Flow Work Item Workplace Business Work place is like work area that an SAP user can carry out the Business Process. SAP Inbox Mail Work Item Notification Manage The request that the message received by the superior (who takes the decision) is called Work Item. Business Work Flow Agent An Agent is a person who takes the decision on the work item. In our example, manager is the agent of the workflow task Approve absence notification . In work flow we set it in Work flow Iniciator.(WI_iniciator) Business Work Flow Work Flow Steps A work flow consists of steps arranged in a sequence. A step in general refers to Business Activity. A step can therefore refer to an activity where it refer to a task. STEP Task User decision Condition Loop Send mail Document from Template Fork Work Flow Start Existence Check: Material Condition :Is Store Material? User decision :Flag Material User Decision : Un-flag Material If Yes: Send mail Yes No No Work Flow End Work Flow Works Like.. Business Work Flow Business Work Flow Notification of absent work flow Notification of Absence Created Work Flow Start Creator Approve? User Decision Superior Approved Rejected Set Flag Sent Long Text Sent Container Loop No Yes Work Flow Terminate Work flow End Revise? No Yes Delete Deleted Revise Revised Yes Business Work Flow Two Step: Work flow triggered at the time of leave request create by The Requester: Event Mail Send to the Immediate Boss for approval Approve? Decision by Immediate Boss Yes No Mail send to the HOD for Approval Yes No Mail to the requester : Please check the updated leave status in ESS Mail to the requester : Please check the updated leave status in ESS Mail to the requester : Please check the updated leave status in ESS 1 St level Approver 2 nd Level Approver Workflow Summary :- 1.Work flow means flow of work may be from one person to another person. In fact it is sequence of connected activity or exchange of information from one user to another in a sequential manner at the right time. 2.Work flow engine automate business process. 3.Work flow can be triggered by an Event. 4.Work flow contains sequential steps. 5.Task intern refers to a methods of a work flow to implement a specific logic. 6. Steps can also refer to user decision, and other programmatic control. Business Work Flow Thanks.. Business Work Flow imanimesh09@gmail.com