Elders Committee

LOW POWER FM TASK FORCE

OCF BOD Q2 Report
Title: Work Plan - Time Line
This work plan is construction based, and is divided into two sections: Verbal and Graphic.
Parts of this report are very definitive and others quite open-ended because they are dependent on
situations and actions over which we have no control.
The graphic timeline begins in May of 2014 and extends up to the 2015 Oregon Country Fair, when
it must be up and running. However, certain elements will continue; specifically, Programming,
Financial Planning, and Costs.
The end result of our application to the FCC, is the requirement to be Broadcasting by Fair Time,
2015. We envision a 5 Phase Work Plan to carry us up to and beyond this date.
We will review the 5 phases. However, the graphic detail that follows, deals exclusively with the
time remaining until we become operational, and how the different tasks are interrelated.
Phase I.
Now until June 1, 2015 Broadcast Equipment Operational. (Graph page 1)
1. CountyPermits- $2,500 to $3,000 (raised)
2. BroadcastingEquipment-$5,500(need to raise). See also Phase 2. section C; our initial
programming will be run off a computer to a transmitter and then to the Broadcast Antenna.
3. Establish Programming Committee-Equal representation from KOCF Committee,
Fair Board, and Community.
A. Identify programming genre
B. Establish programming resources that fit genre
C. Build programming schedule
D. Establish on air volunteers (DJs) for scheduled programs
Phase 2. Keep station on the air! June, 2015 to June, 2016.
A. The ideal is to find a volunteer staff only production space, on site or near site.
a. Room with computer work station
b. system for recording messages into computer workstation
c. small mixer or equipment necessary for production of programming content.
B. Work station could be an i-mac loaded with;
a. Automation software
b. Production Software like Audacity or similar engineer recommended product.
c. Internet connection
d. Basic office software
C. Second i-mac located in or near broadcasting equipment racks
a. Finished programming will run from this computer to transmitter
D. Train production volunteers to build on-air resources or to acquire syndicated content.
a. Programs
b. Station Identification spots
c. KOCF informational spots
d. Fundraising informational spots
Page 1 of 4
e. Underwriting spots
f. Cross programming promotional spots
Phase 3. Locate donated space and start building or remodeling a studio. June, 2015 to June,
2016.
A. Work with Fair Staff and community members to locate a Public Radio
station/Production studio.
B. We would continue to do the work identified in phase 2 but we can now open
our training up to the public and students.
C. All work still has to be moved to the transmitter location physically. (bicycling
our content)
Phase 4. Establish Studio to transmitter link (STL). ASAP after studio is established June 1, 2015-
May 15, 2016.
A. This allows us to go live to air! No more prerecorded programming.. (bicycling our
content) Big Party!
Phase 5. Staff development June, 2016 to June, 2017 and beyond. NOTE: Some of this staff
training and development will take place as shown on the graphs in 2015!
A. Operations Coordinator- works with;
a. Programming Committee
b. RF Engineer
c. Broadcasting Engineer
d. Community
B. Volunteer Coordinator- works with;
a. DJs
b. Fundraising team
c. Community outreach
d. Underwriting team
C. Production Coordinator- works with;
a. Tech crew
b. Production volunteers (other than DJs)
c. Training
d. Programming resources
The graphic timeline listed on pages 5 and 6, represents an integration of the necessary tasks to
complete Phase 1, and some parts of Phase 2. The majority of the Categories are clear.
Seed Money
Without the contributed time, effort and seed money to date, we would never have been able to
apply and receive the construction permit for KOCF-LP that we have at the present time. Fittingly,
this task was completed.
The following graphic is an overview of the processes that need to happen for our radio station to
broadcast to the public.
Page 2 of 4
Studio > antenna > Public
Main Studio
Studio to
Transmitter Link
FM Transmitter
Broadcast
Antenna
FM Receiver
Receiving
Antenna
AUDIO
AUDIO
AUDIO
Radio
Wave
Radio
Wave
Radio Wave cable
Listener
The sections which may need some more discussion are the following:
Financial Planning
A quick word about financial issues. As noted in the attached chart, there are specific
financing requirements for specific parts of the plan before construction can proceed. This
particular section lists some (but not all) means of general financing for our efforts. Some are in
process, others need some more detailed research and review, to be most effective. These will
become an ongoing challenge.
Grants: We expect to research grant possibilities in the Fall - Winter, and after the new year
seek volunteers to help us in this ongoing endeavor.
Business Plan: The business plan (of which this work plan is a part of) have been tasked
since the beginning of the project. However, due to the fact that all meetings, work, time
involved, has been volunteer, it has had to evolve slowly. We hope to have a completed plan
by late fall. Also, many of the functions listed in previous sections are co-dependent.
Earning Venues: One means of earning money for the LPFM project is to participate in
community venues. We have already scheduled one after this years OCF and hope to do
more.
Web Donations: Our two websites are projected to be up and running by the 2014 Oregon
Country Fair. Both have donation links and both are currently projected to allow PayPal
donations. This will be a 24-7, year-round task. Henceforth the dark continuing graph
depiction.
Underwriting: As the radio station becomes known in the community, local businesses will
become potential clients for our underwriting spots.
Crowd Sourcing: As can be noted from the Chart, there needs to a concerted effort with all
types of funding in the summer, fall, and winter.
Bumper Stickers: These have been designed, printed, and donated. They have a long shelf
life and will be sold for income. They also serve to raise public awareness.
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Gifts In-Kind: While task force members have already donated, time, labor, and effort, we
also hope to draw upon the vast assorted skills of the Fair Family and Community as the
project starts to consolidate in preparation for construction of the different areas.
Recurring Costs
As with all endeavors, there will be recurring costs as the Oregon Country Fair well knows.
The following are the most easily identified, but not the least important.
Rent and Utilities: These costs should surface sometime in the spring of 2015 and will
continue.
Personnel: As the station matures, it is unreasonable to expect the station to be staffed
and supervised year round, strictly by volunteerism. Tasks such as oversight,
production, and broadcasting, will most probably exceed the minimal level of 25 hours a
week committed to in the FCC application. However, some costs may be mitigated
depending on the location of the studio and if we are able to have an involved
community partner in this regard.
Content Licenses: Are self-explanatory and recurring.
Please note: Although Dean Middleton and Michael JamesLong, contributed most of the text to
this report, the content has been accumulated through our group efforts. Several of the key
support task force members contributed to the graphs through Google Docs.
Thank you for your attention.
OCF - LPFM Task Force
Page 4 of 4
Last Edit: 6/24/2014 Page 1 of 2
KOCF Work Plan Chart
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Category < < 2 0 1 4 > >
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Seed Money
Broadcast
Equipment
Identify Broadcast
Equipment Needs
Seek Permit
Funding
Apply for Permit
Receive Permit
Broadcast
Equipment Funding
EAS cost research
EAS Funding
Locate Broadcast
Equip. + Antenna
Broadcast Equip.
Installation
Begin Broadcast
OPERATIONS
Volunteer
Personnel
Selection
Training
PROGRAMMING
Research Licensing
Fund Licensing -
ASCAP - BMI
Develop Program
Committee
Purpose committee
to BOD
Form committee
Establish
Program Schedule
Last Edit: 6/24/2014 Page 2 of 2
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Category < < 2 0 1 4 > >
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Financial
Planning
Grants
Business Plan
Earning Venues
Web Donations
Underwriting
Crowd sourcing
Bumper Stickers
Gifts In-Kind
Recurring Costs
Rent - Utilities
Engineer
Content Licenses
Color means completed.