MicroEnvironmentalManagementSystem

for

LuvSolar
VentureLab
Scheelevgen15
Lund,Sweden22370

PreparedonOctober2,2014by
StevenCurtis
MarkusScheffel
PerWretlind

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TABLEOFCONTENTS:

I. AbouttheCompany
A. Vision
B. Mission
II. ScopeandBoundariesofEnvironmentalManagementSystem(EMS)
III. EnvironmentalAspects
A. Identification
B. SignificantAspects
IV. EnvironmentalLegislation&OtherRequirements
V. LuvSolarEnvironmentalPolicy
A. BeginningsoftheEnvironmentalProgramme
1. Objectivesandprogrammespecifics
B. Resources,RolesandResponsibility
VI. TrainingOctober3,2014
A. Agenda
B. ProposedExaminationQuestions
VII. MarketingCommunicationaboutEMS&EnvironmentalGoals
VIII. ExampleSteeringDocuments
IX. OperationalControl
X. EmergencyPreparedness
XI. MonitoringProgramme
XII. TrackingofEnvironmentalNonconformities
XIII. ControlofRecords

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I. AbouttheCompany

LuvSolarseekstoincreasesolarinstallationsthroughoutSweden,Europeandbeyondby
offeringcreativefinancetothoseinterestedininstallingsolarpanels.

LuvSolarleveragestwogrowthindustries:peertopeerlendingandsolarphotovoltaics.The
LuvSolarOnlineLendingandInvestmentPlatformwillprovideanavenueforthosewith
capitaltoinvestinsolarenergygeneration.Capitalinvestedintheplatformwillbeusedto
commissionsolarpanelsonarecipient'shomethroughastructuredloanprogram.

Ourbusinessaimstoempowertheindividualtocontroltheirownenergyandreduce
environmentalimpacts.ThroughtheLuvSolarOnlinePlatform,wecapitalizeonsocialand
environmentaltrendstomatchthosepeoplewithcapitallivinginurbanapartments(where
solarpanelscannotbeused)withhomeownersinsuburbanorruralregionsthatwouldliketo
installsolarpanelsbutmaynothaveaccesstofinance.

Throughtheimplementationofourinnovativebusinessmodel,wehopetoprovide:

Environmentalbenefitsthroughsolarinstallations
Apathwaytowardsenergyindependenceforhouseholdsand
Aqualityimpactinvestmentforinvestorsthatismeasurableandquantifiable

Ourvisionislargeasweacceptthatthesunshineseverywhere,andtheenergyfromitis
free.Ourmissionistofindcreativewaystofundandinstallthenecessarytoolsfor
harvestingthisfreeandabundantenergyfromthesun.

Thecompany,basedinIdeonScienceParkinLund,Sweden,currentlyemploysfive
individuals:

StevenCurtisChiefFinancialandLegalOfficer
JoeHampsonChiefTechnologyOfficer
JoshuaKirkmanChiefEngagementOfficer
MarkusScheffelChiefInvestmentOfficer
PerWretlindChiefSolarRecipientOfficer

TheremainderofthedocumentpertainstotheEnvironmentalManagementSystem(EMS)
developedforLuvSolar.EMSisusedtomanageenvironmentalaspectsassociatedwith
doingbusiness.ThebelowEMSlookstostandardisetheapproachesandtechniquesfor
managingenvironmentalaspectsandrisk.

TheEMSwillbemadeavailableinternallytoallemployeestoensureinternalcompliance.
Further,thedocumentwillbemadeavailabletothepublicatwww.luvsolar.se/ems.

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II. ScopeandBoundariesofEnvironmentalManagementSystem(EMS)

LuvSolarprovidesproductsintheformofinvestmentsandsolarpanelstothevarious
customersegments.Inlookingatthescopeofthebusiness,itisimportanttoconsiderthe
primaryproductsandservicesprovided.

Therefore,thescopeoftheEMSincludes:

Thephysicalcompanyboundaries
Paidemployees
Buildings,infrastructure,andresources
Activitiesassociatedwithcustomerengagement(investors,solarinstallers,andsolar
recipients)
Thedevelopmentandoperationoftheonlineportalandinfrastructuretomaintain
suchaportal
Aspectsofthesolarinstallersbusiness
Installationandemploymentpractices
Sourcingandmanufacturingofsolarpanels
Endoflifeconsiderationsforthesolarpanels

TheEMSlookstoincludesolarinstallersassolarpanelsareadirectproductprovidedtothe
solarrecipients.LuvSolarhastheabilitytochoosesolarinstallersbasedoncertification,
installationpractices,hiringprocesses,etc.Further,LuvSolarcanchoosethetypeofsolar
panelstosourcewhichmeetenvironmentalandsocialgoalssetforthbythecompany.

LuvSolarinteractswithothersystems,namelyfinancialandlegislativebodies,thatimpactthe
trajectoryofthecompany.ForthescopeoftheEMS,theseregulatingbodiesareincluded
onlysomuchastoensureLuvSolarmeetsallregulatoryrequirements.

III. EnvironmentalAspects

A. Identification

ThissectionwillidentifydirectandindirectenvironmentalaspectsofLuvSolarsactivities.
Directaspectsarethosearisingfromactivitiesinternaltothecompany,whileindirectare
thoseoccurringasaresultofthecompanysoperationsbutoutsidethedirectcontrolofthe
company.Itisimportanttonotethatbycallingthemindirect,LuvSolardoesnotimplythat
theseaspectsarebeyondtheinfluenceofthecompany,butratherthattheyarenotunder
directcontrol.

ThedirectenvironmentalaspectsofLuvSolararethegreenhousegas(GHG)emissions
generatedthroughitsactivities.Thesestemfromtheproductionofelectricityconsumed
withintheoffice,aswellasrunningtheserverhostingtheonlineplatform.Anotherpractice
generatingemissionsistheplentifulpanEuropeantravelrequiredtokeepintouchwithand
meetnewcustomersandstakeholders.Asthismostlyisbyplane,theGHGemissionsare
considerable.
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AsLuvSolardoesnotmanufactureaproduct,butprovidesaservice,thelionsshareofthe
environmentalaspectsareoftenindirect.Theseaspectsaremorevaried,asmanufacturing,
transportinganddisposalofthesolarpanelsareincluded.Addressingtheseaspectsina
chronologicalorderastheyappearinthevaluechain,thefirstenvironmentalaspectstems
fromthemanufacturingofthepanels.Assaid,LuvSolardoesnotproducepanels,butdo
haveaconsiderablepossibilitytoinfluencewhichpanelsareincludedintheircertifiedpanel
scheme.Hence,aspectsofmanufacturesinteractionwiththeenvironmentarelistedhereas
LuvSolarhastheabilitytoinfluenceitsconnectionwithLuvSolarsactivities.Environmental
aspectsofsolarpanelproductionareGHGemissionsfromenergyconsumptionwithin
production,wastegenerationinminingfortherawmaterials,changedlanduseand
degradationofthesurroundingbiosphere,aswellassocialaspects.

Continuingalongthevaluechain,anotheraspectistheemissionsoftransportationofpanels
fromproductionsitetotherecipients.Lastly,attheendoflifeofthepanel,disposalofthe
solarpanelsconstituteanenvironmentalaspectintermsofwaste,somepotentially
hazardous.

AnenvironmentalaspectthathasapositiveimpactisnaturallythereductionofGHG
emissionswhenenablingtherecipientsreplacinggridelectricitywithsolarpower.

B. SignificantAspects

Thesignificantenvironmentalaspectsarethoseaspectsthathavethemostpotencyinterms
ofGHGemissionsandthelargestriskofadversesocialimpacts.Thetwoaspectsthatare
identifiedasmostsignificantaretheemissionsfromairtravelandthoseaspectsconnected
tothesourcingofpanels.Emissionsfromairtravelaremostsignificantastravelingtomeet
potentialandexistingcustomersalloverEuropeisanintegralpartofthebusinessmodelthat
occurswithahighfrequency.Whenitcomestothesourcingofpanels,wastegenerationin
connectiontominingisperceivedasaparticularlynegativeaspectasithasalargeimpact
onboththesurroundingecosystemsaswellonthelocalhumanpopulation.

IV. EnvironmentalLegislation&OtherRequirements

ThescopeandcomplexityoftheLuvSolarbusinessmodelintroducesmuchriskasthe
companyisdependentonthechanginglegislativeenvironmentsurroundingrenewable
energy.LuvSolarpromotesrenewableenergydevelopmentaimedatmeetingtheEuropean
Union(EU)renewableenergytargets.However,membernationsdictatelegislationthat
impactthefeasibilityofsolarphotovoltaicsandthereforetheviabilityofLuvSolar.Legislative
riskcomesfrombothenvironmentallegislationandfinancialregulation.

FinancialLegislation:ThepeertopeerlendingmarketthroughoutEuroperemainsopenand
relativelyundeveloped.AsofOctober,2014,anyoneintheEUovertheageofeighteencan
lendmoneyviapeertopeerlendingschemes.However,inlookingatmarketswherethe
peertopeerlendingmarketsaremoredeveloped,namelytheUnitedStatesandAustralia,
legislationlimitsindividualswithanetworthlessthan$250,000USDtoinvestupto$2,500
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USDthroughpeertopeerlendingschemes.ShouldsimilarlegislationbeadoptedintheEU,
theinvestormarketpenetrationwouldbelimited.

EnvironmentalLegislation:TheEUhassetfirmrenewableenergytargetsof20%oftotal
electricityproductionby2020.However,feasibilityofresidentialsolarpowergenerationoften
hingesoncountryspecificenvironmentallegislation.Legislationsetsspecificrenewable
feedintariffs.Ahigherfeedintariffpromotessolarmarketpenetration.Further,legislation
candictatenetmeteringorgrossmetering,schemeswhichdictatesolarpaneldesignand
impactpanelpayoff.Gridparityisalsoofimportance.Marketswherethecurrentelectricity
pricematchesthepricetoproduceelectricityviasolarphotovoltaicsaremorefavorablefor
solarpaneldevelopment.Gridparitycanbeachievedthroughsubsidiesonsolarpanels
whichlowerthecosttoproduceelectricity.

Tostayontopofthechanginglegislative,LuvSolarwillmonitorthelegislativelandscape
internally.Thiswillaideinstrategicdevelopmentofmarkets.Further,LuvSolarwillbea
memberinstitutioninvarioussolarenergyassociationsthroughEuropeandabroadincluding:
EuropeanPhotovoltaicIndustryAssociation(EPIA),EuropeanRenewableEnergyCouncil
(EREC),SwedishSolarEnergyAssociation(SSEA),andSolarEnergyIndustriesAssociation
(SEIA).

Outsideoflegislation,LuvSolaraimstobeindustryleadersbyexceedingindustryand
societalstandards.LuvSolarwillrequiresolarinstallerstogothroughacertificationprocess
toensurecompliance.SocialimpactisattheheartofLuvSolarsvalues.Consideringthe
socialimpactofthecompanysactivitieswillbeparamounttotheoperations.

V. LuvSolarEnvironmentalPolicy

LuvSolariscommittedtoengageinenvironmentalissuesrelatedtoitsbusinessobjectives
andactivities.Asoneofthedrivingforcesinthegreentechindustry,LuvSolaritselfaimsto
contributeitsshareingreeningtheindustrybyconsideringandstrengtheningtheobjectives
statedinthisdocument.Thestatementsmadeinthispolicyshallbesupportedbyevery
employeeofLuvSolaraswellasallcontractorsincludingsuppliersandinstallers.Fromits
employees,LuvSolardemandspersonalresponsibilityandcommitmenttotheobjectives
statedbelow.

Compliance
LuvSolarcommitstomeetor(wherepossible)exceedtherespectiveapplicable
requirementsregardingtheenvironmentwhicharerelatedtoitsbusinessactivities.
Thisappliesalsoforallotherrequirementssuchasstandardsorvoluntary
commitmentstowhichLuvSolarsubscribes.

Pollutionpreventioncommitment
LuvSolarcommitstoimplementsustainablebusinesspracticesandprocessesthat
helpinreducingwaste(includingrecyclingprocesseswhereapplicable)and
preventingpollutionsuchasGHGemissionscausedbybusinesspractices.This
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appliesnotonlyforLuvSolaritselfbutalsoforitssuppliersandothercontractors
withinthesupplychainwiththeaimofdrivingenvironmentalchange.

Environmentalproductstewardship
LuvSolaraimsatcontributingtoenvironmentalconservationthroughofferingand
furtherdevelopingappropriateserviceswhichservethecompanysoverallmissionto
cutglobalGHGemissions.
LuvSolarcommitstostrengthenandcontinuouslydeveloptheproceduresforwaste
managementforproductswithwhichitisdealinginthescopeofitsbusinessand
furthertoalsotakeexternalcontractorsinresponsibilitytomeettheseobjectives.

Socialresponsibility
LuvSolarcommitstominimizethesafetyandhealthrisksforitsemployeesand
commitstoonlyworkingwiththosesuppliers/installersthatvaluethesame
committmenttosocialandworkplaceresponsibility.

Continualimprovement
LuvSolarstrivestocontinuallyimproveitsenvironmentalmanagementsystemand
performance.
LuvSolarcommitstoenvironmentallysustainablesupplychainmanagementinorder
toimproveenvironmentalprotectionanddrivetheuseofenvironmentallyfriendly
technologies.Itfurthermorestrivestoimprovetheworkingconditionsofcontractors
employeesandtocorrectconditionswithinthesupplychainwherepossibleand
withinLuvSolarsreach.
Thispolicyshallbereviewedatleastonceayearinordertoassureitmeetsthe
currentdevelopmentsandisappropriatetothedevelopmentofLuvSolarasa
company.

VI. BeginningsoftheEnvironmentalProgramme

A. Objectivesandprogrammespecifics

LuvSolaraddressesthesignificantenvironmentalaspectsregardingitsfieldofbusiness
throughavarietyofobjectives.

TheGHGemissionscausedbyLuvSolar(mainlycausedbyairtravelassociatedwith
businesstripsofitsemployees)areoffsetbythecompany.Theoffsettingisundertakenby
investinginsolarpanelsonrooftops(LuvSolarscorebusiness)onbuildingsofcivilsociety
organisationsinLundmunicipalityaswellasontherooftopsofsocialhousingprojectswithin
thecommunity.Inordertocalculatetheaggregateyearlygreenhousegasemissions,the
employeesareaskedtologtheirtravelsandsubmitthemtotheChiefFinancialOfficerwho
isinchargeofoverseeingtheoffsettingprocedures

Regardingthesourcingofsolarpanels,LuvSolarconsiderstheinherentissuesassociated
withpanelefficiency,rawmaterialrecoveryforproduction,paneltransportanddistribution,
andtheworkingconditionsassociatedwithmanufacturersandinstallers.LuvSolaraimsat
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choosingsolarpanelmanufacturesthat:

limittheuseofofrareearthmetals
produceenvironmentallyfeasibleandwiththelowestpossibleimpactonthe
environment
ensureworkingconditionsthatminimizesecurityandhealthrisksaswellasfair
wages(accordingtocollectivewageagreements).

Inordertominimizethewastethatisrelatedtoitsbusinessactivities,LuvSolardevelopsa
disposalprogrammeforsolarpanelsoncetheyreachtheirendoflifetoensurethatthe
materialsusedinthepanelsarerecycled/reusedtothehighestextentpossible,adheringto
countryandEUregulation.Inthisregard,LuvSolarwillworktogetherwithsolarinstallation
companiesthatareindirectcontactwiththecustomerwhenitcomestoinstallingand
dissemblingsolarpanelsaswellasrecyclingcompaniesfollowingthehighestandmost
currentstandards.Furthermore,thesedisposalprogrammeswillbecommunicatedtoall
relevantcontractorsandtheendcustomerstoensurenosolarpanelsaredisposed
unsustainably.

Inordertomeetlegalrequirementsandstaycompliant,LuvSolarbecomesamemberofthe
SolarIndustryassociationaswellastheSwedishSolarEnergyAssociationandthe
EuropeanAssociationforSolarcompanies.Thisensuresthelatestchangesand
developmentsregardinglawsandstandardsondifferentlevels(Swedennational,EUwide)
arereceivedandcanbeimplementedtomeetcompliance.

Inordertofurtherdeveloptheenvironmentalprogrammeathand,thestatedobjectivesshall
bereviewedevery6monthsandresultscommunicatedinaroundtablewiththeCEOand
theboard.

B. Resources,RolesandResponsibility

Giventhenatureofthestartup,themissionandvisionpromoteenvironmentalstewardship.
Therefore,itistheroleofallinvolvedinthecompanytoadheretoandpromotetheLuvSolar
environmentalpolicyandprogramme.

Individualsshouldallocate510%ofworktimetoensuringcompliancetotheoutlined
environmentalprogramme.Specifictrainingswilloccurbiannuallytoensureunderstanding
andenhanceemployeeskillswithintheenvironmentalrealm.

Theresponsibilitytocarryoutspecifictasksrelatingtotheenvironmentalprogrammeand
policyaredetailedbelow:

ChiefEngagementOfficer
Overseesenvironmentalpolicyandprogrammecomplianceandannualreview
Responsibleforidentificationofpropersolarinstallersandpanels(asprimary
engagementwithinstallers/solarpanelmanufacturers)
Responsibleforoverseeingmonitoring/checkingofEMScompliance
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ChiefSolarRecipientOfficer
Overseessolarpanelendoflifedisposalprogram

ChiefFinancialandLegalOfficer
Ensurescompliancewithallnationalandinternationalenvironmentalandfinancial
regulations
Carriesoutinternalgreenhousegasemissionsauditalongwithtravelemissionsaudit

Allemployeesarerequiredtodocumenttheirenvironmentalrolesandmakethemavailable
formonitoringandcontrolofdocuments.

VII. TrainingOctober3,2014

EmployeetrainingsurroundingtheLuvSolarEMSwillensureemployeeandindustry
compliance.Trainingwilltakeplacetwiceperyeartoensureunderstanding.Trainingwillalso
askemployeestoreflectonthecompanysmissionandkeyactivitiestoensureadherenceto
EMS.

A. Agenda

1. CommitmenttoLuvSolarEMS
2. ClearDefinitionofEMSScope(w/inclusionofsolarinstallerandpanels)
3. DiscussEnvironmentalAspects(relatetomission)
4. OverviewofEnvironmentalPolicy
5. EnvironmentalProgramme
Cleardelineationofresponsibilities
Opportunitytodiscussandcontributetoprogrammegoals
6. ComplianceReview
7. Examination

B. ProposedExaminationQuestions

1. ListanddescribeenvironmentalaspectsassociatedwiththeLuvSolarbusiness
model.Justifysignificantenvironmentalaspects.
2. Whoshallyouseekinreferencetokeyaspectsoftheenvironmentalprogramme?
Selectionofsolarinstallers/sourcingofpanels
Solarpaneldisposal
TravelandCO2offsetting
3. Employeeengagementandinvolvementisimportanttous.Pleasecommentonthe
currentenvironmentalprogrammeandsuggestenvironmentalaspectstobe
consideredorchangesintheenvironmentalpolicy/programme.

VIII. MarketingCommunicationaboutEMS&EnvironmentalGoals
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IX. ExampleSteeringDocuments

Eachdocumentshouldincludethefollowingheadertoestablishproperdocument
management.

Company

Typeofdocument ex.EnvironmentalPolicy
Responsibleparty/person
Approvedby
Date
Version
Groupapplicability
Confidentiality

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X. OperationalControl

Instructionsonhowtomanagetheoffsetofairtravelemissions

1. LuvSolarcommitstocutitsgreenhousegasemissions(CO2e)by20%by2017.
2. NeverthelesscausedgreenhousegasemissionsareoffsetbyLuvSolarasdescribed
inchapterIVA.
3. Inordertobeabletocalculatetheyearlygreenhousegasemissionscausedby
businesstrips(viaairtravel)ofLuvSolaremployees,thesehavetobeaggregated.
4. Thus,everyemployeeofLuvSolarhastosubmithisorhertravelleddistance,thetype
oftransportaswellasthestartandendpointwiththeformprovidedinthecompanys
intranet(seeadministration>travels).
5. Adatabasecalculatestheaggregateddistancesandtherespectiveoverall
greenhousegasemissions.
6. Thechieffinancialofficer(CFO)andtheCEOhaveaccesstothedatabaseinorder
tokeeptrackofthedevelopmentandtobeabletofeedbackemployeesregardingthe
emissionsanddistancestravelledandtoreactonthesedevelopments.
7. Bytheendoftheyear(orthebeginningofthefollowingyear,butnotlaterthan
January20th)theCFOwillundertakestepstooffsettheoverallemissionscausedby
airtravelsforbusinesstrippurposesduringtheyear.
8. Theoffsetsarerealizedthroughinvestmentsleadingtotheinstallationofsolarpanels
onpublic(municipality)buildingsinandaroundtheSwedishcityofLund.
9. Inordertoimprovecuttinggreenhousegasemissions,theCFO,CEOandtheboard
shalldiscussthequarterlydevelopmentsoftheemissionsinordertobeabletoreact
toerroneousemissionstrendsandtosteertheemployeestravelbehaviour.During
thelastmeetingoftheyearinthefourthquarternewgoalsregardingyearlyemissions
andemissioncutsforthefollowingyearshallbeset.
10. Overall,managersareheldtopromotetheuseoftrainsorcarsharingfordistances
below700km.

XI. EmergencyPreparedness

Severalpotentialeventscanbeofsuchamagnitudeandseveritytobecalledanemergency.
Thescenariopresentedhereisoneofextremeweatherconditionswhichdamagemanyof
therecipientssolarpanels(suchasstormwinds,hailstorm,ortornados).

Scenario

Inthecaseofextremeweatherconditions,preparationsarenecessaryforLuvSolarnotdue
tothefinancialdamagessufferedbytherecipients,asthesearecoveredbythehomeowner
insurances,butratherforthedisposalandreplacementofthedamagedpanels.Inthecase
ofthisscenario,manyrecipientswouldneedinformationonhowtodisposeofthepanelsin
themostenvironmentallybeneficialway,aswellasinformationonwhennewpanelscanbe
installedquickly.

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Theinformationofhowtodisposeofthepanelsiscontainedinthecountryspecific
disposalprogrammesthataredevelopedasLuvSolarentersanewcountry.Salesofficers
willberelievedoftheirnormaldutiesandwillmanhotlinesforbothincomingand,given
capacity,outgoingcallstorecipientsintheaffectedarea.Informationwillalsobeplacedon
thewebsite.

Availablemeasures:
SolarRecipientOfficer(PerWretlind)canreallocatestaffformanningahotline
forrecipientstocallinforinformation
UpdateLuvSolarswebsitewithinformation

Availableresources:
CountryspecificdisposalprogrammesResponsibilityofChiefTechnicalOfficerto

answerquestions

XII. MonitoringProgramme

MonitoringkeyenvironmentalaspectsandimpactsassociatedwithLuvSolarbusiness
practiceswillensureinternalcomplianceaswellasmeetingalllegalrequirements.Further,
monitoringwillensurecompliancewithISO14001.

Monitoringwillbedonebytheindividualsassignedtocarryoutkeyenvironmentalpolicyand
programmeobjectives.Thiswillincludecreatingthefollowinginventoriestobecompletedor
updatedonayearlybasis:

TravelEmissionsInventory
InstallerInventory
SolarPanelManufacturingInventory
EndofLifeProgramme
CompanyEnergyUsage

Muchofthedatarequiredbythemonitoringprogrammecanbeobtainedviaappropriate
companypersonnelincludingtravel,installerandsolarpanelmanufacturerpractices,
endoflifeprogram,etc.Further,theindividualtaskedwithCO2offsettingwillcollateyearly
energyusageandensurerenewableenergyisbeingsourcedwherepossible.

XIII. TrackingofEnvironmentalNonconformities

Trackingofnonconformitiesareimportantwithintwobroadareastoensureupdated
informationregardingthedynamiclegalsituationonthewebsiteandtoidentifyinternal
nonconformitiesofimproperinformationgiventostakeholders.

Legislationaffectingsolarpanelsisdevelopingdynamicallyondifferentlevelsindifferent
areas,andcanhavealargeeffectontheprofitabilityofsolarpanels.Inordertonotprovide
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potentialrecipientsorinvestorswithwronginformation,itisimportanttoensurethatthe
informationonthewebsiteiscontinuallyupdated.

Regardingimproperinformationgiventostakeholders,itisthecommunicationbetweenthe
salesofficerandthesolarrecipientthatisdeemedtobetheriskieststage.Improper
informationcannotonlyhurttherecipient,butalsotheimageofthecompany.Todealwith
this,itisimportanttocreateanoutlineandimplementaconduciveenvironmentfor
whistleblowers.Itisdeemedthatitismorelikelyforanemployeetooverhearanother
employeegivingimproperinformationtoarecipient,eitherunknowinglyorwillfully,thana
manager,andmustthenfeelcomfortableapproachingmanagerswiththisinformation
likewiseifanemployeenoticesanyimproperbehaviourfromthemanagerialstaff.Thus,itis
importanttoensureaconduciveenvironmentforawhistleblower.

XIV. ControlofRecords

ToensurecompliancewiththeLuvSolarEMS,thecompanywilladheretostrictcontrolof
recordsprotocols.Documentstobemaintainedincludeallrelevantdocumentationtothe
monitoringprogramme:

TravelEmissionsInventory
InstallerInventory
SolarPanelManufacturingInventory
EndofLifeProgramme
CompanyEnergyUsage

Areviewofnecessarydocumentsincludedincontrolofrecordswilltakeplaceatthetimeof
reviewoftheenvironmentalpolicy/programme.

Documentswillbehousedinelectronicformoncompanyserversforfifteenyears.
DocumentswillbesecureandrequireVPNauthenticationfromemployeestaskedwith
carryingoutaspectsoftheenvironmentalpolicyandprogramme.
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