Agenda Item: 7.

C
City Council Meeting - October 7, 2014
Page 61
PUBLIC RECORDS REQUEST LOG
Agenda Item: 7.C
City Council Meeting - October 7, 2014
Page 62
PUBLIC RECORDS REQUEST LOG 2014
Request 10-Day 14-Day Status Completed Requested By Info Requested
Request Date Due Date Ext. Date Date Comments/Date Partial
No. Completed
2014-1 1/3/14 01/13/14 n/a Complete 1/6/2014 Paterson John Hanson Rejection Referred to website
claim and Facilities Use where documents are
Plan posted
2014-2 115/14 01/ 15/14 Extension Complete 2/21/2014 Paterson City's marketing plan for Extension letter sent
1/ 31/2014 the leasing of Flanders; 2/7/2014
Extension Documents related to city
2/21/2014 staff time and consultant's
expenditures for Flandersp;
and all disclosable
documents, materials,
correspondence, emai ls,
proposals, et cetera related
to the marketing and
leasing of the Flanders
Mansion property between
January 1, 2013 and the
present.
2014-3 1/6/ 14 01/26/14 n/a Complete 1/7/2014 Mary Schley,
Please provide me a copy
Pine Cone
of any and all contracts
with Richard
T avener/W onderspace
preceding the revised
contract on the Jan. 7
council agenda.
2014-4 1/9/14 01/ 19/14 n/a Complete 1/9/2014 Mary Schley, How the hours and costs Media Inquiry
Pine Cone for fulfilling the PRA
requests were calculated?
Explain why it took 1.47
hours to provide Heidi
Burch's letter of
resignation?
2014-5 1/2/14 01/ 12/14 n/a Complete 1/2/2014 Mary Schley, Poli cy on memorial Media Inquiry
Pine Cone benches
2014-6 1/ 10/ 14 01/ 20/14 Extension Complete 2/3/2014 Virginia Record detailing current Extension letter sent
2/3/ 2014 Hennessey and former employees, 1/21/ 2014. Informed that
elected officials or city records are ready for
council members benefits pick up.
2014-7 1/13/14 01 /23/14 n/a Complete 1/ 23/2014 Arturo Sainz Inspector's daily logs- Start
Foundation for of work through March 1,
Fair 2013 Various Street
Contracting Improvements
2014-8 1/15/14 01 /25/14 Extension Complete 2/7/2014 Mary Schley, Benefit information for city See original request.
2/7/2014 Pine Cone employees Letter sent 2/7/2014
2014-9 1/21/14 01/ 31/ 14 n/a Complete 1/21/2014 Mary Schley, Form 700's for all
Pine Cone candidates for Office
2014-10 1/21/14 01/31/14 Extension Complete 2/24/2014 Neil Shapiro 1) all records reviewed or City Administrator sent
2/11/2014 created i n the preparation letter dated 2/4/2014.
of the PRA log 2013; and Letter sent 2/7/2014.
2) records sufficient to Email sent 2/21/2014
identify individuals involved
in preparation of the PRA
log 2013
2014-11 1/21/14 01/31 /14 n/a Complete 1/21/2014 Mary Schley, Lucas Austin Investigation Media Inquiry
Pine Cone
2014-12 1/22/14 02/01 /14 n/a Complete 1/21 /2014 Larry Parsons, Lucas Austin Investigation Media Inquiry
Monterey
Herald
2014-13 1/23/14 02/02/ 14 n/a Complete 1/23/2014 Mary Schley, Are you satisfied that Lucas media Inquiry. City
Pine Cone Austin is a legiti mate city Administrator Stilwell
council candidate responded
Page 1 Current as of 10/3/2014 Time: 8:47AM
Agenda Item: 7.C
City Council Meeting - October 7, 2014
Page 63
PUBLIC RECORDS REQUEST LOG 2014
Request 10-Day 14-Day Status Completed Requested By Info Requested
Request Date Due Date Ext. Date Date Comments/Date Partial
No. Completed
2014-32 3/ 17/ 14 03/ 27/ 14 n/a Complete 3/28/2014 Karen Williams Copy of Catherine Balin Attorney Client work
(AKA EXTT I) product. Invoice
agreemenUcontract provi ded.
2014-33 3/17/14 03/27/ 14 n/a Complete 3/14/2014 Monterey City's Finance Specialist Media Inquiry
Weekly, KION, matter.
KSBW,
Monterey
Herald
2014-34 3/17/14 03/27/14 n/a Complete 3/ 14/2014 MaiChow, City's Finance Specialist Media Inquiry for job
KSBW matter. description of Finance
Specialist. Fulfilled by J.
Stilwell .
2014-35 3/19/14 03/29/14 n/a Complete 3/19/201 4 Mary Schley, Have all absentee ballots Media Inquiry. Acting
Pine Cone for the Apri l 8 election been City Clerk Betancur
del ivered. responded.
2014-36 3/20/14 03/30/ 14 n/a Complete 3/ 19/ 2014 Larry Parsons, Copy of Candidate Media Inquiry. Acting
Monterey Statements for April 8 City Clerk provided
Herald election information.
2014-37 3/19/ 14 03/29/ 14 Extension Complete 4/16/2014 Mary Schley,
contractors who hold a city
Document created;
4/ 11/2014 Pine Cone
credit card; and provide
Parti al completed
2014-38 3/26/14 04/05/ 14 n/a Complete 3/26/2014 Daniel J. Elections Information Media Inquiry
Turner
2014-39 3/28/ 14 04/ 10/ 14 n/a Complete 4/ 10/2014 Cindy Lloyd All documents , logs , notes
or other records of
statement regarding the
holiday lights in medians
on Ocean Avenue
2014-40 4/1/14 04/ 11/ 14 Extension Complete 4/25/2014 Mary Schley, Copies of checks and
4/25/2014 Pine Cone invoices for the following:
Mark Alcock 127917
($8,400); Extti 127886
($6,787.98); Mark Alcock
127921 ($18,000); Mike's
Auto Body 127897
($5,435.14 ); Sheppard
Mullen Richter & Hampton
127923 ($1, 103.71)
201 4-41 4/7/14 04/ 17/ 14 n/a Complete 4/7/2014 Larry Parsons, Elections Information Media Inquiry
Monterey
Herald
2014-42 4/9/ 14 04/ 19114 n/a Complete 4/ 16/2014 Michael Email showing PRA
W.Stamp communication regarding
PRA 2014-23
2014-43 4/ 11/ 14 04/21/14 n/a Complete 4/21/2014 Neil Shapiro Stilwell CV and
employment agreement
2014-44 4/11/14 04/21 / 14 n/a Complete 4/21/2014 Nei l Shapiro Susan Paul CV and
employment agreement
Page 3 Current as of 10/3/2014 Time: 8:47AM
Agenda Item: 7.C
City Council Meeting - October 7, 2014
Page 64
PUBLIC RECORDS REQUEST LOG 2014
Request 10-Day 14-Day Status Completed Requested By Info Requested
Request Date Due Date Ext Date Date
Comments/Date Partial
No.
Completed
2014-52 5/1/14 05/11/ 14 Extension Complete 5/15/2014 Mary Schley, Please send me the Also, please explain the
5/16/2014 Pine Cone contracts for EXTTI and for redaction for EXTTI. It is
Sheppard et al. not a lawfirm, nor is the
individual working for the
city an attorney, so I
question the citation of
CA Code of Civi l
Procedure section 2018.
The same is true for
Mark Alcock.
2014-53 4/ 30/ 14 05/ 10/ 14 Extension Complete 5/16/2014 Thomas Peele, Data showing the cost of Created a document
5/16/2014 Reporter from compensation for all full based on the requested
the Bay Area and part time Carmel-by - scope of information
News Group the-Sea employees and all
elected appointed officials,
including but not l imited to,
board and commission
members,
2014-54 5/2/14 05/12/14 n/a Complete 5/ 12/2014 Neil Shapiro Set forth or describe the
document retention policy
of the City of Carmel by the
sea as it existed in January
of 201 1 and as it has been
modified, it at all, since
then, with respect to
employment applications
2014-55 4/27/ 14 05/07/14 n/a Complete 5/7/2014 Steve Kenny Demo 796 sq ft SFD buil t in research time : Roxanne
1939 to build NEW SFD. Ellis 30 Minutes- Rob
Who the contractor and Mullane 10 Minutes
architect are for this
project, including the
company name and
contact person.
2014-56 5/7/14 05/ 17/ 14 n/a Complete 5/16/2014 Sue McCloud Please provide a copy of
what you (Jason Stilwell)
read at last nights (May 6)
Council meeting about the
Alcock charges
2014-57 5/7/14 05/17/ 14 nla Complete 5/ 15/2014 Sue Mcloud Please provide a list of all
payments to Carver
&Schicketanz since April
2012 and 7X14 size for all
final design documents
2014-58 5/9/14 05/19/14 n/a Complete 5/15/2014 Andrei Would like to know when a
Kondratien resolution was passed that
lets each household in
Carmel by the Sea to have
a PO Box
201 4-59 5/15/ 14 05/25/ 14 n/a Complete 5/23/2014 Sue McCloud Please provide a full
accounting of the sale of
the ci ties art, which I
beli eve was last November.
2014-60 5/18/14 05128/ 14 Extension Complete 6/ 13/201 4 Sue Mccloud Please provide costs to Per Sue McCloud, when
6/11/14
date from April 201 for she wants to restart this
6/25/2014
Duckbrew, Inc. Neil she contact us.
Engineers (only for Scenic
restrooms) Monterey
Energy Group, and Mirag
FS Limited
Page 5 Current as of 10/3/2014 Time: 8:47AM
Agenda Item: 7.C
City Council Meeting - October 7, 2014
Page 65
PUBLIC RECORDS REQUEST LOG 2014
Request 10-Day 14-Day Status Completed Requested By Info Requested
Request Date Due Date Ext Date Date Comments/Date Partial
No. Completed
2014-073 6/19/14 06/28/ 14 n/a Complete 6/27/2014 Jeffery Svihus Request a copy of the
agreement between the
Carmel Post Office/Post
Master and the City of
Acrmel which provieds a no
fee PO Box to residents of
the city
Page 7 Current as of 10/3/2014 Time: 8:47AM
Agenda Item: 7.C
City Council Meeting - October 7, 2014
Page 66
PUBLIC RECORDS REQUEST LOG 2014
Request 10-Day 14-Day Status Completed Requested By Info Requested
Request Date Due Date Ext. Date Date Comments/Date Partial
No. Completed
2014-087 7/18/14 07/28/14 n/a Complete 7/28/2014 Steve Morton Would li ke a copy of every
position with salary ranges
2014-088 7/25/14 08/04/14 8/14 Compl ete 8/7/2014 Mary Schley Please provide letters of
engagement and any other
sort of contract related
documents that might exist
for EXTTI
2014-089 7/25/14 08/04/ 14 nla Complete 8/5/2014 Mary Schley Provide copies of all
documents, letters,
emails,and other
correspondence related to
the investigation , including
i nvoices from outside
attorneys, investigators and
other consultants related to
Mclnchak Case
2014-090 7/28/14 08/07/14 Extension Complete 8/14/2014 Mary Schley Please forward copies of
8/20/14 any complaints filed by the
DFEH and any other state
and federal agencies since
1/1/14
2014-091 7/30/14 08/08/14 na Complete 8/8/2014 Sanford Jessen See original request
2014-092 7/29/14 08/08114 n/a CLOSEDV Mary Schley a potential court order per Leanne and Don thi s
OlD i s not considered a PRA
request. 2014-092 is
VOID
2014-093 8/1/14 08/11114 Extension Complete Leyne Milstien work email address of your
8/22/14 agencies active PERS
members,
2014-094 8/6/14 08115/ 14 Compl ete 8/13/2014 Chris Mack continuation of previous
request
2014-095 8/10/14 08/20114 N/A Complete 8/12/2014 Ross Anderson Vertex INC. a tax softwate
developer that specializes
in indirect taxes, is
researching lodging taxes.
A copy of the return forms
for the transient occupancy
tax and the hotel business
i mprovement district
assesment.
2014096 8/10/14 08/20/14 N/A Complete 8/12/2014 Tim Sloat Resolution adopting a
platoon
2014-097 8/18/14 08/28114 n/a Complete 8/27/2014 Jim Dougherty resolution for mail service
2014-098 8/13/14 08/22/14 8/21 Complete Chris Mack Several different request,
email attached. email sent
to Sharon
Page 9 Current as of 10/3/2014 Time: 8:47 AM
Agenda Item: 7.C
City Council Meeting - October 7, 2014
Page 67
PUBLIC RECORDS REQUEST LOG 2014
Request 10-Day 14-Day Status Completed Requested By Info Requested
Request Date Due Date Ext Date Date Comments/Date Partial
No. Completed
2014-116 9/16/14 09/ 26/ 14 completed 9/22/2014 Paterson Sue Paul letter of
resignation
2014-117 9/17/14 09/27/14 Completed 9/30/2014 Paterson all PRA request recieved Sent on 9/26 except for 5
during 7-1-14 to 8-31-14 I could not fi nd. Found
on the 30th and sent.
2014-118 9/17/14 09/ 27/ 14 completed 9/18/ 2014 Bayne Mark Al cock contracts and
invoices
2014-119 9/16/14 09/ 26/ 14 complete 9/19/2014 Bayne Sue Paul employment
contract looking for John Barker
2014-120 9/23/14 10/03/14 completed 9/23/201 4 C Hardy Sue Paul empl oyment
contract
2014-121 9/25/14 10/05/14 Complete 9/30/2014 cbayne Invoices and contract for
John Barker. Received
document from Mike
Calhoun.
sent email to Dept Heads
2014-122 9/24/14 10/ 05/14 completed 10/30/2014 Paterson PRA 41-51-65-7983
2014-123 9/26/14 10/03/14 completed 10/1/2014 Paterson Info on Chilone Payton
departure. Exempt records,
letter sent
2014-124 9/30/14 10/09/14 pending bayne Deposits and withdrawals
Paul, Mike
Complete Lori
Jason Stilwell resi gnation
2014-125 10/1/14 10/ 11114 10/3/2014 McCloud for closed session
2014-126 9/26/14 10/06/ 14 complete 10/3/2014 McCloud ian Marin't applicaion Lori
2014-127 10/3/14 10/ 13/ 14 pending Paterson contract Atigh, Trainer, Lori
Page 11 Current as of 10/3/201 4 Time: 8:47AM