Process Flow - Logistics

Receives the shipping

program schedule
Yearly
Phase 1: Order Confirmation Phase 2: Receiving the Shipment
documents
Phase 3: Segregation of Shipment documents
Required: Purchase order details,
Shipping Schedule, Stowage plan
Result: Confirmation of the order and
starts the loading activity
Days:
Required: Order confirmation ,Mate Receipt,
Result: Receives the shipment documents
Days: 10 days prior to the shipment arrival
Required: Shipment Documents
Result: Confirms whether Direct Shipment or not,
Document segregation
Days: day
Logistics Coordinator enters
the shipment details in the
Shipment tracker and
Inventory System
Original
Shipment
Docs
recd thru
courier?
Follow up with the
supplier
Receives the stowage
plan from the supplier
Mr. Mansouri confirms
the order
Loading Activity
Receives the mate
receipt / shipping advice
via email/fax/courier
Send invoice to Mr.
Mansouri
Segregates the documents
based on destination
Direct
Shipment
?
Invoice preparation
for Direct Shipment
by Logistics
Coordinator
Yes
No
Yes
No
A
Scan the shipment docs
& File it.
Phase 4: Submission of documents
Required: Shipment documents, Arrival Notice
Result: Submits the document and collects the
Delivery Order
Days:
Phase 5: Customs Clearance
Required: Delivery Order, Bill of Entry,
Shipment Documents
Result: Cargo Cleared from the customs
Days: 1 2 days
Informs the Transportation
Department for arranging
the truck for delivery
Original B/L submitted to
the shipping line and collects
the Delivery Order by the
clearing agent.
Clearing Agent sends back
the Shipping Docs to
Logistics Coordinator for
filing
Cargo delivered at the Cold
Store
Online Clearance
A
Original docs send to
Clearing Agent
Receives the Arrival Notice
from the shipping line
Sends the Arrival Notice to
the Clearing Agent
Customs
Cleared
?
Receives the B/E from the
Customs
Submits the Phytosanitary
certificate to Municipality
Submits the B/E + Delivery
Order + Municipality Docs to
Customs
Phase 6: Delivery of Cargo at the Cold Store
Arrival Report(Goods
Received Voucher) from the
Cold Store
Attach the copy with the
shipment documents
Send the original
to Accounts for
filing
Required: Information from the Customs Clearing Agent
Result: Cargo delivered to the Cold Store
Days: 1 day
Yes
Enters the actual qty
received in the inventory
system