Microsoft Outlook 2007 allows users to create rules to automatically organize incoming and outgoing emails according to defined criteria. It also alerts users when new emails arrive through a flashing message on the desktop. The document provides instructions on how to create rules, turn off desktop alerts, and change the appearance of desktop alerts.
Microsoft Outlook 2007 allows users to create rules to automatically organize incoming and outgoing emails according to defined criteria. It also alerts users when new emails arrive through a flashing message on the desktop. The document provides instructions on how to create rules, turn off desktop alerts, and change the appearance of desktop alerts.
Microsoft Outlook 2007 allows users to create rules to automatically organize incoming and outgoing emails according to defined criteria. It also alerts users when new emails arrive through a flashing message on the desktop. The document provides instructions on how to create rules, turn off desktop alerts, and change the appearance of desktop alerts.
Microsoft Outlook 2007 Rules and Alerts Revised 6/11/09
Microsoft Office Outlook 2007 e-mail rules save you time and make e-mail message organization easier by automatically routing all incoming and outgoing messages based on criteria that you define. Office Outlook also lets you flash an alert on your desktop when you have incoming e-mail. To create a new rule 1. In Mail view, on the Tools menu, click Rules and Alerts. 2. In the Rules and Alerts dialog box, click New Rule. 3. Follow the instructions in the Rules Wizard. 4. When you reach the last page of the wizard, click Finish. 5. To activate or deactivate the new rule, in the Rules and Alerts dialog box, select or clear the check box next to the rule, and then click OK. To turn off Desktop Alerts 1. To turn off Outlook Desktop Alerts, click the Tools menu, and then click Options. Outlook Desktop Alerts are turned on by default. 2. On the Preferences tab, click E-mail Options, and then click Advanced E- mail Options. 3. Under When new items arrive in my Inbox, clear the Display a New Mail Desktop Alert (default Inbox only) check box. To suppress other notifications such as playing sounds, changing the mouse pointer, or displaying an envelope icon in the notification area, clear the appropriate check boxes. To change the appearance of Desktop Alerts 1. On the Tools menu, click Options. 2. On the Preferences tab, click E-mail Options, and then click Advanced E-mail Options. 3. Click Desktop Alert Settings. 4. Under Duration, drag the slider bar to the number of seconds for which you want new Desktop Alerts to remain visible on your desktop. Although Desktop Alerts eventually fade, the new e-mail notification icon remains in the Outlook status bar until you open the new item or items in your default Inbox. 5. Under Transparency, drag the slider bar to the transparency value that you want. 6. To check your settings, click Preview. These settings also apply to any Desktop Alert that can be specified as a rule action.