Republic of the Philippines

Province of Davao del Norte

ISLAND GARDEN CITY OF SAMAL

Isla nga Maanyag Management Program

(The IGaCoS Development Model: Becoming an Urban Center in a Garden Setting)

Search for Pinakamaanyag Nga Opisina

I. Goal

The goal of the contest is to provide the City Government’s clients a beautiful and
friendly workplace that is conducive to doing business with accommodating personnel extending
quality services to them on time.

II. Objectives

The contest aims to achieve the following:

2.1 To develop and enhance the ingenuity, creativity and artistic skills of the employees;

2.2 To enhance and strengthen the teamwork and leadership qualities among the employees;
and

2.3 To sustain the positive work values of government employees in any field of service.

III. Time Frame – Year Round Effective 2010 (Evaluation undertaken on a quarterly basis)

IV. Guidelines of the Contest

1. All government agencies (National and Local) are enjoined to participate in the contest.

2. Participating entries shall strictly use indigenous, recyclable and inexpensive materials for
office decors.

3. Each District – Kaputian and Babak shall have one entry. Offices within each district hall are
enjoined to cooperate and work as one team/entry

4. The contest shall cover five important components or focused areas with corresponding
weight and these include:

a. Physical Arrangement - 20%

b. Systems and Procedures - 20%
c. Personnel Management - 20%
d. Client’s Satisfaction - 20%
e. Adopt-A-Barangay Practices - 20%
Total 100%

* The client’s satisfaction component will be handled and/or evaluated by the Secretariat.

5. There shall be four (4) rating stages or quarterly rating periods. The theme of these quarterly
evaluation events shall be decided upon the Department Managers. The following are the
schedules of the evaluation activities:

First Stage – all involved offices (last week of March)

Second Stage – all involved offices (last week of June)
Third Stage – all involved offices (last week of September
Fourth Stage – all involved offices (last week of November)
Final Rating Period - Top 10 offices (2nd week of December)
 6. A written evaluation based on the findings and recommendation of judges shall be prepared
by the secretariat and to be submitted to the concerned office for appropriate action

7. Hiring of (outside) interior decorators is strictly prohibited

8. All the winning entries will be given cash prizes, trophies and certificates. These are
categorized as follows:

Top 5 Placers - Major Prizes (Cash) with Trophy

6th – 10th placers - Minor Prizes (Cash)
Non-winning entries - Consolation Prizes (Cash)
Special Prizes (Special Awards) - Minor Prizes (Cash)

9. A surprise house/home visit (10% of the employees in each Office) that includes residential
and rented houses within and outside IGaCoS shall be randomly conducted among the
selected employees (permanent and contractual) to assess the “trickle-down” effect of the
Isla Nga Maanyag Management Program (IMMP) which shall focus on cleanliness and
orderliness with emphasis on waste segregation and beautification within the surroundings.
(Those who had already been visited are exempted from this home visit)

• Selected IMMP Coordinators/Contractual personnel will be tasked to

conduct the actual visit.

10. Special Awards are open to all offices/units and shall be determined after the first rating
period:

1. Most Clean and Orderly Office/Unit

2. Best in Records Keeping and Management
3. Best in Christmas Décor
4. Most Friendly Office
5. Pinakamaanyag nga Panimalay

11. The judges decision is final

V. Criteria for Judging

A. Physical Arrangement (20%)

• Segregation of Wastes (5)

- biodegradable -1
- non-biodegradable -1
- recyclable -1

• Presence of office basic amenities (2)

- Medicine Kit -1
- Waiting lounge, chairs, bench -1

• Presence of plastic or live plants (2) -2

• Good working condition (3)

- ventilation -1
- lightings -1

• Cleanliness and orderliness (4) -3

• Use of indigenous materials for Christmas decors (2) -6
• Presence of IMMP Corner with latest photos - by unit (2) -2
 B. Systems and Procedures (20%)

• Minutes and attendance of staff meetings (2) -2

• Office Service Manual (3) -3
• Posting of Flow Chart, Office Organizational Structure
Division/Section/Unit Structure (with pictures),
Actual Operating/Coordinating Structure (District Levels)
and signages (3) -3
• Posting of basic office information thru bulletin board (2) -2
• System of Recording (5)

- Filing system -2
- in Chronological order -2
- use of labels and index/es -1

• Availability of Office Periodic Report (3) -3

• Visible Personnel whereabouts / locator’s chart (2) -2

C. Personnel Management (30%)

• observance of break time, time in/out, and pass slip (3) -3

• observance of smoke free office (smoking area (2) -2
• personnel office attitude: (10)

- absences -4
- tardiness -4
- wearing of prescribed office uniform -2

• basic knowledge on office main functions (5) -permanent -5

• efforts in managing work stress or burn out employees
(teambuilding, evaluation, and other bonding and
unwinding) (5) -5
• attendance and participation in all LGU initiated
activities (5) -5

D. Clients’ Satisfaction (30%)

• Posting of programs and services offered and

requirements on how to avail (8) -8
• Clients’ responses and comments about the office and
its personnel

- Clients Feedback Form (minimum of

10 CFCs) - 10

- Actual clients’ interview (12) - 12

VI. Survey Questionnaire (See attached copy)

 Clients’ Satisfaction Questionnaire

Ngalan sa Opisina_______________ Petsa_____________

Katuyuan Sa Opisina_____________ Oras______________

Unsay ipasabot sa “Rating”:

5 - Maayo kaayo (Very Good)

4 - Maayo (Good)
3 - Igo-igo ra (Moderately Good)
2 - Dili maayo (Poor)
1 - Dili gyod maayo (Very Poor)

Mga Pangutana
(Palihog sa pag check (marka) sa numero sa imong nauyunan) 1 2 3 4 5
1. Maabi-abihon ang empleyado nga miatiman sa akong tuyo.

2. Wala ko gipasa-pasa sa akong tuyo

3. Klaro ang instruksyon nga gihatag kanako sa taga opisina

4. Wala ko gipabalik-balik sa opisina

5. Mapahiyumon ug mahigalaon ang mga empleyado sa opisina

6. Maayo ang serbisyo nga gihatag kanako sa taga opisina

7. Hapsay ug limpyo ang opisina