Communication Plan

TWS Standard
The teacher communicates and collaborates effectively with parents and colleagues.
Task
Create a plan and provide examples of different ways you will communicate regularly and effectively
with parents/guardians and other professionals concerned with the education of your students.
Prompt
A. Family Communication
To communicate effectively with parents/guardians, I will use different types of communication. I
will first provide an introduction letter to let the parents/guardians know more about me. In this letter I
will put in all my contact information and encourage parents/guardians to contact me if they have any
concerns or questions. I will also let them know I am following the schools discipline and grading
policies. I will include a supply list. I believe that communicating with parents/guardians is very
important in furthering the education of the students. At the bottom of the letter, I have a contact
information sheet to have the parents/guardians fill out to let me know the best form and time of
communications for me to use to inform them about the student. I will also send an e-mail and/or give a
phone call about the student several times throughout the semester to let them know how their child is
doing and what I think works or does not work for them in the class. I will keep parents/guardians
updated frequently on the student whether it is through e-mail or phone calls. I want to make sure that I
do what is best for each student.

Example (Introduction Letter)

Dear Parents,
My name is Samantha Colman, I am your childs Mathematics Teacher this year. I am looking forward to
this year and teaching your child. I graduated from Lander University with a degree in Mathematics and
Secondary Education. I truly love math and want to help your child not only to learn the math I am
teaching but to enjoy the math. Math is an integral part in everything we do in school, careers and our
lives as a whole. My hope is to show your child that math is applicable in everyday living and it does not
need to be feared. Open communication with you as a parent/guardian is very important to me. I believe
we can be a team to help your child to learn. My contact information is:
Email: s.colman@school.k12.edu
Phone: 864-555-1234 ext 56
I will post updates on the school database. If I am having concerns about your childs progress, I will
notify you. If you do not have access to the schools database, please let me know and we will work
together to make sure I keep you updated on your childs progress. Please fill out the bottom of this page
and return it with your child, so I make sure I have your contact information.
I will be following the schools discipline code. If you have any questions about it, please let me know.
The supplies that are needed in my classroom are: pencils, papers and a 3-ring binder. For your
information, I will be following the schools grading policy.
Thank you in advance for your support. I look forward to meeting you and helping your child learn.
Sincerely,
S. Colman
Mathematics Teacher
_________________________________________________________

Contact Information
Name: ______________________________________________________
Phone Number: ______________________________________________
Email: ____________________________________________________
Preferred form of communication: Phone

E-mail

Best time to contact: _______________________________________

Any other information I need to know to help your child:_______________________________________
Example (E-mail)
Dear _______________,
I am emailing you about your child _____________. During the semester, I will contact you to let you
know how he/she is doing. I want to make sure you know how your child is doing and what is going on
in the classroom. Your child is doing ____________ in this class. The reason he/she is doing
_____________ is because of ______________________. If you have any further questions or would
like to set up a time to meet, please email me at scolman@school.k12.edu.
I hope you are have a great night.
Sincerely,
S. Colman
Mathematics Teacher
B. Communication/Collaboration with Colleagues
I will collaborate with guidance counselors and other teachers to ensure students needs/concerns are
addressed. We will communicate by e-mail or phone as needed to make sure our students remain active
and participative in our classrooms. Our goal will be to address issues and assist students as quickly as
possible. The email I would send to my colleagues would be to see if other teachers and guidance
counselors are noticing similar concerns that are happening in my classroom. I will have a checklist that
will be marked with the issues I am observing and ask if anyone else sees any of the similar issues. If
they are, I will set up a meeting so we can start working on helping the student. I will send these emails
out when needed throughout the year. I want to make sure I stop any issues that are occurring and help
the student to participate again. If needed, we will include additional administrators or other officials.
Example (E-Mail)
_______________,
I am contacting you because I am concerned about ____________. He/she has the following issues that
are present in my classroom:
___ Tardiness (Dates and Times :_____________________________)
___ Absent (Dates :_________________)
___ Misbehavior for example __________________________
___ Sleeping
___ Cleanliness issues

___ Other _______________________________________________

Have you noticed any of these issues with this student? If yes, please contact me so we can set up a
meeting to address these issues to help our student.
Sincerely,
S. Colman
Mathematics Teacher