PRESIDENT TIME LINE

MAY
1. Hold meeting to set up budget for the next year; President, Vice President, Treasurer,
and Past Treasurer should attend the meeting.
2. Make sure that all standing committees have a chairperson.
3. Get signature card at bank completed.
JUNE
1.
2.
3.
4.
5.
6.
7.
8.

Have first Board Meeting in early June before people leave on vacation.
Call or send reminder emails.
Remind board members they have an automatic luncheon reservation.
FORM: Pass out a list with all board names, addresses, phone numbers e-mail .
FORM: Pass around Hostess sign up sheet (No board meeting in Dec.)
Make an assignment to print flyers and business cards for publicity, if warranted.
Activity chairperson needs to begin thinking about September Activity Fair.
Program chairperson needs to being deciding on the programs; they should be
presented at the September meeting.
9. Luncheon chairperson needs to begin selection of country clubs for the
Luncheons.
10. Program and Luncheon chairpersons need to coordinate on ideas so they have
compatible program and luncheon locales.
11. Decide on deadline for September newsletter (EMAIL sent by Editor).

SEPTEMBER
1. Send reminder cards, emails or make phone calls.
2. Remind board there will be no more reminders about the board meetings. It is time to
watch the newsletter for location of the board meetings.
3. FORM: Pass out the location of the board meetings.
4. FORM: Attendance sheet for Board meeting & luncheons.
5. ****Assign someone on the board to be in charge of the President's table at the
luncheons.
6. Board members should notify you ahead of time if they need to be on the agenda for the
Luncheons. ASK AT BOARD MEETING.
7. Make sure everything is set for the Activity Fair.
a. Tables and charts for different activities.
b. Decorations
c. Membership form available
d. Newsletters available
8. Program chairperson should have a schedule of the programs for the year.
9. Luncheon chairperson should have a schedule of the locations for the year.
10. New Member chairperson should have the date/month of new member coffee.
OCTOBER
1. Directory needs to be given out at the luncheon.
2. Date for New Member Coffee should be announced so as to get into the newsletter.
NOVEMBER
1. Discuss the Holiday Brunch.
2. Discuss January luncheon.
3. New member coffee planned; VP Membership should ask 3-5 Board
members to attend.

JANUARY OR FEBRUARY
1. At the Board Meeting, get two volunteers from board to serve on nominating
committee.
2. At Luncheon, get three volunteers from membership to serve on nominating
committee.
3. Have officers responsibilities on luncheon table for members to acquaint
themselves for nominating committee.
4. Finalize plans for the Spring Tea
a. Site should be selected (actually site is selected in summer)
b. Committee meetings planned
c. $$$$ (Rebate to membership approved in 2011-12)
d. Reservations taken by VP Reservations
e. Treat bags
MARCH
1. Slate is presented at the Board Meeting & Luncheon.
APRIL
1. Slate is published in April Newsletter.
2. Parliamentarian conducts election of officers.
3. Secretary sends invitations to New Board Members for May NB/OB lunch.
4. Organize NB/OB Luncheon.
MAY
1. Parliamentarian conducts installation of officers
2. Outgoing President buys roses for new officers to be installed: President, VP
Membership, VP Reservations, VP Luncheons, VP programs, Treasurer, and Secretary.
MONTHLY ITEMS:
1. Board meeting agenda
2. Attendance sheet
3. Newsletter article
4. Luncheon agenda (10-12)
5. Bell
6. Clipboards
7. Treasurers report
8. Past months Newsletter
9. Past months Board Minutes (10-12)