SAP reporting

ME2L - Display a list of POs with

Outstanding GR or IR step-by-step guide.

Prepared by Wojciech Adamski

Consultant SAP at Valeant Pharmaceuticals International

| PharmaSwiss Poland Sp. z o.o.
Address: Przemysowa 2, 35-959 Rzeszw, POLAND
Phone: Desk +48 75 643-3257 | Mobile +48 691 501 352
Mail: wojciech.adamski@valeant.com

Table of content
1.

When to Use .................................................................................................................................... 3

2.

How to perform ME2L report in ALV Grid ....................................................................................... 3

Result/Example of report .................................................................................................................... 4

3.

ME2L layout information .............................................................................................................. 5

3.1.

Function bar and layout modification ......................................................................................... 5

3.1.1.

Object navigation

3.1.2.

Modifying columns

.............................................................................................................. 5
............................................................................................... 6

Resize Columns .................................................................................................................................... 6

Move Columns..................................................................................................................................... 6
Freeze Columns ................................................................................................................................... 6
Sort Columns ....................................................................................................................................... 6
Hide Columns ...................................................................................................................................... 6
Calculate Columns ............................................................................................................................... 6
3.1.3.

Navigating Totals and Subtotals

................................................................................. 7

Totals ................................................................................................................................................... 7
Subtotals .............................................................................................................................................. 7
3.1.4.

Manage Report Layout

....................................................................................... 8

Change Column Order ......................................................................................................................... 8

Change Sort Order ............................................................................................................................... 8
Apply Filter .......................................................................................................................................... 9
Change Display Options....................................................................................................................... 9
Save a Report Layout ......................................................................................................................... 10
Select a Layout................................................................................................................................... 10
Delete a Layout.................................................................................................................................. 10
3.1.5.

Report Integration with Microsoft Office

......................................................... 11

Save to Local File ............................................................................................................................... 11

Exporting to Microsoft Excel ............................................................................................................. 12
3.1.6.

Send report via e-mail

3.1.7.

Information

3.2.

.................................................................................................... 12

..................................................................................................................... 13

Results of reports - data Grid

..................................................................................... 14

1. When to Use
To display a list of Purchase Orders with outstanding goods receipts (goods still be delivered) or
invoice receipts (invoices to be paid). This list is to be reviewed to determine if the purchase order
item(s) should remain active or if it should be cancelled/finalized.

2. How to perform ME2L report in ALV Grid

Type ME2L transaction code in command field

and press ENTER

On selection screen, You can enter a lot of information to narrow down the scope of displaying
documents.
Obligatory for You are 2 fields:

Plant = SL01 Slovenia Plant

Scope of List (default is BEST, but chose ALV)

If You set cursor on any field, and click on

buton or press F4, then search help for this field will

appear (this concerns to all fields in SAP).

F4->

If You press F1 button to any field then help for this field will apear.

ALV is special SAP layout used for flexible screen changes and prepare analysis. After a report has
been generated, there are many options available for customizing the data within the ALV grid. The
sections below give more information for using the available options.

Result/Example of report

3. ME2L layout information

3.1.

Function bar and layout modification

Report ME2L is equipped in function bar with lets user to create very flexible analysis .

3.1.1. Object navigation

According to report coded as ALV Grid user can navigate directly to display source transaction
connected to the object. For ME2L report programmer provide a lot of direct links with are very
useful for quick navigation on SAP objects.
Note: To use direct link You have only to double click on specified fields on ALV Grid report layout, or
choose field and click

Column name (direct linkage)

Source transaction

Purchase document

ME23N Display Purchase Order (header data)

Info Record

ME13 Display Info Record

Material

MM03 Display Material master

Vendor/Supplying Plant

MK03 Display Vendor Master

Item

ME23N Display Purchase Order (position data)

POH

- Purchase order

history

Purch.Req.

This linkage shows separate window with all PO related

documents:

Material document

Incoming invoice

Purchase requisition

Etc.

Me53N Display Purchase Requisition

3.1.2. Modifying columns

There are many options for manually modifying columns, including resizing, moving, freezing, sorting,
hiding, and calculating.

Resize Columns

To resize a column, place your cursor over the line between column headers. When it turns into a
cross, click and drag the edge of the column.

Move Columns

To move a column, click the column header once to select it. Then click and drag the column header
to a new location.

Freeze Columns
To freeze a column, right-click the column header and select Freeze to Column. The column will not
move when you scroll. To unfreeze the column, right-click the column header and select Unfreeze
Columns.

Sort Columns
To sort a column, select a column header then click the appropriate sort icon. The
column in ascending order. The

icon sorts a

icon sorts a column in descending order.

Hide Columns
To hide a column, right-click the column header and select Hide.

Calculate Columns
If a column is totaled, the mean, minimum, or maximum value can be determined by following the
menu path Edit > Calculate and then selecting the desired option. The calculated value replaces the
total at the end of the report.

3.1.3.Navigating Totals and Subtotals

Totals
To make total in specified colum, right-click on column header and chose Total, or choose column
header then click icon . Then column header label will change to small total sign.
,
and total value of column will appear at the bottom of column
total value should be displayed).

( it is configurable where

Subtotals
To make subtotal, You have made Total in any column then right-click on non-value column and
choose Subtotals, or choose column header then click icon . Then chosen column will be sorted
and blanked lines for subtotaled column will be added to layout with
corrner.

small icon on right

To expand or collapse the lines included in a single subtotal, click the expand or collapse icon next to
the field being subtotaled. To expand or collapse all subtotals, click the expand/collapse icon in the
lower left-hand corner of the total line.
Collapsed
Expanded
Expand/Collapse - All
Expand or collapse all subtotals

Expand or collapse individual subtotals

3.1.4.Manage Report Layout

While many individual modifications can be made to a report using icons and dragging columns,
multiple modifications can be made at once using the change layout function. The Change Layout icon
provides an interface for changing the column order and the sort order. It allows you to apply filters
and display options to the report. Below are directions for each of these functions. After making
changes, click

(Transfer) to apply your changes.

Change Column Order

The Columns tab is used to select and order the columns you want to appear on your report. The
names on the left indicate the columns included in the order they will appear. The names on the right
are the available fields that can be added. Double-click on a column name to move it from one area to
the other. To reorder the columns, select a column name and click the arrows at the top of the tab to
move the column up or down a position. Ctrl + alt choose all fields, You can also can use search help
for quick find a field.

Change Sort Order

The Sort Order tab is used to define the sort order and subtotaling by column. The names on the left
indicate the columns to be sorted in the order they will be sorted. The names on the right are the
available columns. Double-click on a column name to move it from one area to the other. To reorder
the columns, select a column name and click the arrows at the top of the tab to move the column up or
down a position.
There are three fields to the left of each included column. The first radio button indicates ascending
order. The second radio button indicates descending order. The check box determines if the column is
subtotaled.

Apply Filter
The Filter tab is used to set criteria for including or excluding specific items in a report.
In the first step You have to define Filter Criteria. The names on the left indicate the columns to be
filtered in the order they will be filtered. The names on the right are the available columns. Double-click
on a column name to move it from one area to the other. To reorder the columns, select a column
name and click the arrows at the top of the tab to move the column up or down a position.

In the second step You have to determine Values for filter Criteria
You can use the multiple selection icon to enter multiple values or ranges. You can also use dynamic
selections to apply operators to the criteria.

When you are finished entering values, click (Copy)

to apply the filter.

Change Display Options

The Display tab is used to change the way a reportis displayed. The following table provides an
explanation of each option.

Display Option

Description

Without horizontal gridlines

Removes horizontal lines

Without vertical gridlines

Removes vertical lines

Without column headings

Removes column headers

Without cell merging during sorts during

Places a horizontal line between each entry.

sorts

If not checked, horizontal lines are removed

between identical values.

Optimize columns

Set each column to the width of its largest

value With striped pattern

Display totals lines above the entries

Moves totals and subtotals above the lines

they summarize

Save a Report Layout

1. Click

(Save Layout).

2. Enter a name in the Save Layout field. The name must begin with a letter.
3. Type in a description for the layout in the Name field.
4. Select the Default Setting check box if you want this layout to be the default layout every time
you run the report.
5. Click

(Continue).

Note: A warning message will appear if you are trying to save over an existing layout. Close the box
by selecting the X in the upper right hand corner or choose Yes to overwrite the layout.

Select a Layout
1. Click

(Select Layout).

2. Select a layout from list and click

(Enter). Your report will display in the layout you have

chosen.

Delete a Layout
If a layout you created is no longer useful, it can be deleted using the following process.
1. Follow the menu path Settings > Layout > Manage.
2. Select the layout(s) to be deleted by clicking on the gray box on the left side of the layout
name.
3. Click

(Delete layout). The layout is removed.

4. Click

(Back). A pop-up box displays asking you to save your changes. Click Yes.

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3.1.5. Report Integration with Microsoft Office

After generating a report, it is possible to export it into Microsoft Excel and/or Microsoft Word using
three different options. Each of these options saves the file in a slightly different format. Before using
any of these options, you have to set the macro security in your Office products to medium. Within
your Office program, follow the menu path Tools > Macro > Security. Select the Medium security
setting. Then click the Trusted Sources tab and ensure all the check boxes are selected. Click OK to
save the changes. For the best results, ensure your Office program is closed before performing any of
the following actions.

Save to Local File

Using this export option will retain all of the formatting that you may have done to
the report in SAP, such as moving columns, setting filters and sorts, etc., but w
ill not retain any of the color or font formatting in SAP, unless you choose the HTML option.
1. Click

(Local file). The Save list in file... box will open.

2. Choose the desired file type in which to save the file.

unconverted - tab-delimited file not associated with a program

Spreadsheet - Microsoft Excel file

Rich text format - Microsoft Word file

HTML format - HTML file. This option adds some formatting,which will make it display
similiar to the report in SAP.

3. Click

(Continue). The Transfer DAT to a Local File box will open.

4. The default location in which to save the file is your "SAPWorkDir" folder. Click

(Search) to

choose another location.

5. Enter your file name at the end of the path and use the proper extension associated with the
file type you chose in step 2.

6. Click

unconverted - none

Spreadsheet - .xls

Rich text format - .rtf

HTML format - .html

. The message "XXX Bytes transferred" will display, indicating that your file was

successful exported.

11

Exporting to Microsoft Excel

Using this export option will not retain any of the formatting that you applied in SAP, such as moving
columns, setting filters and sorts, etc. However, it does add a colored background and heading and
retains the proper column width.
1. Click

(Spreadsheet...). An Information box will open advising you that any formatting you

have applied in SAP will not be exported with the data.

2. Click

(Continue). The Export list object to XXL box will open.

3. Choose Table and click

4. Click

(Continue).

(Continue) again.

5. Excel will open with the report displayed. You can now format the report and save it as
necessary in external xls file.
6. In SAP, an Information box opens stating that you should save the data in the spreadsheet. As
soon as you click

(Continue), the report in Excel closes, so be sure you have saved it if

necessary before doing so.

3.1.6. Send report via e-mail

If You have report on screen prepared You can then send it to directly from SAP to any person by
click on
On

.
tab You can see report included to message

12

Type message title and description

then choose recipient, or type e-mail address

in appropriate fields

then click on

Document is dispatched to mail-box as a html web page.

3.1.7. Information
You can use this function in any case to get more information about ALV Grid control, and ME@*
reports. After click on
available.

button SAP re-direct You to sap.help. web page where this information are

http://help.sap.com/erp2005_ehp_04/helpdata/EN/8d/e994374c9cd355e10000009b38f8cf/frameset.htm

13

3.2.

Results of reports - data Grid

ME2L report gives two connected ranges of data witch You can choose from function bar.
1. Purchase orders basic data
2. Delivery schedule
According to those two list, further information are available.
Purchase orders basic view

Delivery schedule

Purchasing Document Number

ALL FIELDS FROM BASIC VIEW

Item Number of Purchasing Document

Delivery Schedule Line Counter

Purchasing Document Type

Item Delivery Date

Purchasing Document
Category

Delivery Date Time-Spot

Statistics-Relevant Delivery Date

Vendor/Supplying Plant

Scheduled Quantity

Purchasing Organization

Previous Quantity (Delivery Schedule Lines)

Purchasing Group

Quantity of Goods Received

Purchasing Document Date

Issued Quantity

Material Number

Quantity Delivered (Stock Transfer)

Short Text

Purchase Requisition Number

Material Group

Item Number of Purchase Requisition

Purchase Order History/Release Documentation

Creation Indicator (Purchase

Requisition/Schedule Lines)

Component Consumption History

Deletion Indicator in Purchasing Document
Item Category in Purchasing Document
Item Category in Purchasing Document
Account Assignment Category
Requirement Tracking Number
Plant
Storage Location
Purchase Order Quantity
Purchase Order Unit of Measure
Purchase Order Quantity in Stockkeeping Unit
Stockkeeping Unit
Net price

14

Currency Key
Price Unit
Number of Principal Purchase Agreement
Item Number of Principal Purchase Agreement
Target Value for Header Area per Distribution
Total Open Value
Open value
Released Value
Target Quantity
Open Target Quantity in the Case of Outline
Agreements
Quantity Released to Date
Start of Validity Period
End of Validity Period
Still to be Delivered (Quantity)
Still to be Delivered (Value)
Still to be Invoiced (Quantity)
Still to be Invoiced (Value)
Deadline for Submission of Bid/Quotation
RFQ status
Collective Number
No. of Positions
Control indicator for purchasing document type
Number of Purchasing Info Record
Package number
Release group
Release Strategy
Release status
Release Indicator: Purchasing Document
Issuing Storage Location for Stock Transport
Order
Name of Vendor
Order Price Unit (Purchasing)

15

Sales Tax Code

Tax Jurisdiction
Net Order Value in PO Currency
Purchase order not yet complete
Category of Incompleteness
Notified Quantity
SRM Fields in Purchase Order Item
Item Number Length
External Sorting
External Hierarchy Category
DFPS Append for Output Structure for List
Displays in Purch.
Append for ALV output table purchasing
documents
Smart Number

16

Purchase orders basic data view example

Delivery schedule view example

17