Gitarattan International Business School, New Delhi

Academic Circular 5/2013

7th June, 2014
CONDUCT OF SUMMER TRAINING: MBA SEMESTER II (REVISED)
Objectives
1.
Students of MBA are to constructively engage themselves in summer training as part of
curriculum at the end of their Semester II. The summer training is to be carried out in a firm or
company. The objectives of summer training are to:
(a)

Work & gain knowledge of real business environment & corporate culture,

(b)

Analyse how theoretical concepts taught are applied/not applied in real business
situations,

(c)

Analyse best practices of a company/industry in different functional areas,

(d)

Enhance analytical & application abilities of students, and

(e)

Develop skills in technical report writing through data collection, data analysis,
data presentation and draw lessons cogently vis--vis a given firm or company.

On completion of the summer training each student is required to submit a written Summer
Training report as per standardised format and guidelines contained in this Academic Circular.
University Scheme for Summer Training
2.
As per the syllabi of MBA (Paper No MS-201 with four credits) students of Semester II
are to carry out summer training in a firm or company for the duration of Six Weeks and to
submit a report within Four Weeks of the commencement of Third Semester. The evaluation of
report has two components, viz.
(a)

External

: 60 Marks; it involves external viva.

(b)

Internal

: 40 Marks; it involves viva & presentation before an

Internal Committee

3.
Each student shall be provided an internal faculty guide. Students are required to remain
in continuous touch with his/her guide during the summer training period. Besides internal
faculty guide an external supervisor under whom the student has completed summer training
shall assess his/her work as per the prescribed Performa (25% weightage shall be assigned to the
external assessment).
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Scope of Summer Training

4.
It is partly responsibility of the student to find a firm or company where he/she intends to
carry out his/her summer training. A firm or company once fixed cannot be changed. It is
necessary for each student to get the approval of the name of firm or company from the
Summer Training Coordinator. Each student is required to carry out the work
independently and submit the report individually.
ANY PREVIOUS WORK OR BORROWED REPORT WILL BE SUMMARILY
REJECTED AND IN ALL CASES OF REJECTION THE WORK IS TO BE REPEATED
AFRESH.
Final Report
5.
The Guidelines for methodology to be adopted for conducting the summer training are
attached as Appendix-A. The format of the project report is attached as Appendix-B. All
students are to adhere to these guidelines.
Schedule of Submissions
6.

Students are required to strictly follow the schedule given below:

To be Completed by
Date
10.6.2014
12.06.2014
To be completed by
19.07.2014
To be completed by
16.08.2014
Between
18
to
23.08.2014
By 30.08.2014
Between
12.09.2014
As notified
University

08

by

to

the

Activity
Submission of Firm/Companys Name where the
student intends doing summer training & Briefing
Commencement of Summer Training

Marks
Allotted
-

Remarks
-

M id-term Review: Submission of work done in first

four weeks-complete Chapter-1 & 2
Submission of Draft Report to the respective guides.

10

Discussion with guides and return of corrected report

05

Submission of Final Report (One hard copy & CD) to

the respective guides
Viva & Presentation to the internal Committee

10

External presentation & Viva before the external

examiner
Total Marks

60

15

Ref Appendix A & B

-do-

A Power Point or OHP

based presentation.
-do-

100

The Assessment Performa to be used by the external supervisor for assessing the student is
attached as Appendix-C.
6.
Faculty Guides and company allotted to each student shall be notified separately and be
displayed on notice board.
Prof (Dr) S Chaturvedi
Director
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Appendix-A
CONTENTS OF SUMMER TRAINING REPORT

Chapter plan and the contents that are to be included in the summer training report are given
below (Report should be covered within 80-100 double space typed pages):
Chapter-1: Profile of the Firm/Company
This chapter is to include the following aspects:
1.
Name of the firm/company, its complete address along with telephone numbers, email
address,
website name.
Mention whether local,
national or multinational. If
national/multinational, give location & address of the registered office and geographical areas of
operation of the company.
2.
Explain the nature of the organisation and its business (service/production/trading etc),
i.e., type of industry & business in which the company is operating. Mention any specific
functional area, if any such as marketing, finance, HR, logistics etc, in which the company is
operating.
3.

Companys vision & mission.

4.

Product range of the company.

5.

Size (in terms of manpower & turnover) of organisation.

6.

Organisation structure of the company.

7.

Market share & position of the company in the industry.

8.
Present leadership. Mention the people & their level with whom you have interacted
during the summer training.
9.
Source of data collection:
included in the report.

Give source of data for each type of data that you have

Chapter-2: SWOT Analysis of the Company

This chapter is to include the following aspects (Students may use any suitable model to carry
out competitive analysis of the organisation):
1.

Strengths & Weaknesses of the company.

2.

Opportunities & Threats that the company faces.

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3.
Best practices/USPs that the company follows in different functional areas such as
marketing, HR, finance, inventory management, CRM, logistics, use of ITeS etc.
4.
Explain the variations/deviations in practices followed by the company vis--vis the
concepts taught to you in the classroom.
Chapter-3: Data Collection & Presentation
A.

Data Collection
Students are to collect data in key functional areas (such as Marketing, Human Resource
Management, Finance, ITeS etc) of the company and include these in this Chapter. The
data under each functional area is to be collected on the aspects mentioned below (the
aspects mentioned below are suggestive and not restrictive ; depending on the
functional area of student and availability of data, total data may vary):
1.
Marketing: Product Planning Process; Pricing Policies/Strategies; Channel
Planning & Management; Promotional Policies & their effect on sales; CRM Policies;
Advertisement Process etc.
2.
HRM: HR Planning; Recruitment, Selection & Induction Processes; Training,
Performance Appraisal & Recognition Systems; Industrial Relations, Welfare, Career
Development & Grievance Handling Policies; Safety Policies & Practices etc.
3.
Production & Operations: Production & Procurement Planning; Supply Chain
Management such as Vendor Development, Logistics, Inventory Management; Quality
Assurance & Quality Control; Maintenance Practices etc.
4.
Finance:
Analysis of Balance Sheet, Trading, Profit & Loss Statements, Cash
Flow Statements of the company and comments of at least two years; capital structure of
firm, various aspects of financial management of company such as Capital Budgeting,
Working Capital Management, etc.
5.
Use of ITeS: Use of information technology in the organisational processes such
as ERP systems, Web based technologies and degree of automation & transparency.

B.

Data Presentation ( Based on the Primary or Secondary Data)

Raw data (primary or secondary) collected must be reduced to standard formats such as
tables, charts, graphs, diagrams etc and is to be presented in this chapter. The tool
for data presentation should be suitably selected so that interpretation and
inferences could be drawn easily and become self explanatory. Proper titles, legends,
scales, source (s) etc must be mentioned along with each diagram.

Chapter-4: Functional Analysis of the Company

1.
During the data analysis students are required to apply established theoretical concepts,
tools to the data collected & presented and draw inferences. Students are required to discuss
rational and logic for drawing inferences. For each inference, proper linkages are to be
established with the data or with the calculation (s) to be included in this Chapter. Wherever,
calculations are to be carried out, it must be provided before drawing any inference. The
inferences drawn from each data set are to be presented in narrative form along with any
limitation (s) due to data insufficiency, if any.
2.

For each functional area the analysis is to be presented separately.

Chapter-5: Summary & Conclusions

This Chapter should comprise the following:
A.

Findings/Results
These are to be presented and supported by facts & figures in narrative form and be
culled out from the Chapter-4. The sequence of the results must be consistent with the
analysis presented in Chapter-4.

B.

Lessons Learnt
Students are to mention learning value of the summer training covering following aspects
(these are suggestive but not exhaustive):
1.
Comment on your experience about the working environment obtaining in the
company.
2.
Briefly explain the practical knowledge you gained during your summer training
in terms of practices followed by the company in different functional areas of
management.
3.

C.

Uniqueness (positive or negative) of practices which you have observed.

Suggestions
Give your recommendations/suggestions whether the students should be sent to the
company in future for summer training. Difficulties, if any, experienced in the company
where you have undergone summer training.

Appendix-B

FORMAT OF THE SUMMER TRAINING REPORT

Format
1.

The final report should be written and compiled in the following the sequence:

(a)
(b)
(c)
(d)
(e)
(f)
(g)
(g)
(h)
(i)
(j)
(k)

Title Page
Certificate (s)
Acknowledgements
Contents
List of Tables
List of Figures
List of Symbols
List of Abbreviations
Executive Summary
Body of the Report (As per Appendix A)
References/Bibliography
Appendices

Title Page
2.

The format of the title page is attached as Annexure-1.

Certificate
3.
The format of the certificate is attached as Annexure-2. A certificate of the organisation
where the student has conducted the summer training may also be attached separately after the
Institutes certificate.
Acknowledgements
4.
In the Acknowledgements page, the writer recognises his indebtedness for guidance
and assistance by the faculty guide and any other member (s). Courtesy demands that he/she also
recognises specific contributions by other persons or institutions such as libraries and research
foundations. Acknowledgements should be expressed simply, tastefully, and tactfully duly
signed above the name.
Contents & List of Tables/Figures/Symbols/Abbreviation
5.

The format of Contents and list of Tables/Figures/Symbols is attached as Annexure-3.

Executive Summary
6.
The Executive summary shall contain objectives, scope and an effective summary of the
Report with clear headings.
One additional loose copy of Executive Summary is to be
submitted.
Body of the Report: Guidelines for Report Writing
7.
The guidelines for writing the report detailed in Appendix-A. Following aspects must be
adhered to:
(a)
Page Size: Good quality white A4 size executive bond paper should be used for
typing and duplication.
(b)
Chapter/Para Numbering: The chapters are to be numbered as Chapter-1,
Chapter-2 etc. The heading/title of the chapter is to appear below the chapter number in
uppercase. Paragraphs are to be numbered as 1,2,3 etc in every chapter separately. Subparas are to be numbered as 1.1, 1.2, 1.3----, 2.1, 2.2, 2.3-----etc. Sub-sub paras are to be
numbered as 1.11, 1.12, 1.13, 2.11, 2.12, 2.13 etc.
(c)

Page Specifications:
(i)
(ii)
(iii)
(iv)

Left Margin
Right Margin
Top Margin
Bottom Margin

: 1.25 inch
: 1.25 inch
: 1 inch
: 1 inch

(d)
Page Numbers: All text pages starting from Body of the Project Report should
be numbered at the bottom center of the pages.
(e)

Normal Body Text:

(i)
(ii)
(iii)

Font Size: 12, Times New Roman, Double Spacing, Single Side Writing.
Paragraphs Heading Font Size: 12, Times New Roman.
Page/Title Font Size: 14

(f)
Structure of Final Report: The report should be of covered within 40 to 50
typed pages in double space (excluding Appendices and Bibliography) on A4 size paper
with 12 font size.
(g)

Table and Figure Number: Table and figure numbers are to be written at the
bottom of the table/ figure as given below:
(i)
(ii)

Table No-1: Number of Employees in Organisation ABC

Figure No-1: Sales Figures of ABC Company for 2002-2006

(h)

Binding & Color Code of the Report:

(i)
(ii)
(iii)

Hard Bound Report

Background of the cover page: Navy Blue
Letters in Silver White

References/Bibliography
8.

Examples are given below:

1. D.L. Carney and J.I. Cochran (1985). The 5ESS Switching System: Architectural
Overview, AT&T Technical Journal, Vol. 64, No. 6, Pp. 1339-1356.
2. A. Stevens (1992). C++ Database Development, New York: MIS Press, p. 34.
3. www.ibm.com/in downloaded on 10.05.2014.

Appendices
9.
The appendices are to be attached at the end of the report and to be numbered as
Appendix-A, Appendix-B
etc. right justified at the top of the page. Below the word
Appendix write in parenthesis Refer Para No__. The para number should be the number in the
body of text where the reference of appendix is given. An appendix may have annexure (s). The
annexures, if any, are to be attached immediately after the said appendix. The annexures are to
be numbered as Annexure-1, Annexure-2 etc.

Annexure-1

Report of Summer Training Conducted at -----------(name of company)

(Font size = 18)

Submitted in partial fulfillment of the requirements

for the award of the degree of

Master of Business Administration (MBA)

To

Guru Gobind Singh Indraprastha University, Delhi

Guide:
Guide Name:

Submitted by:
Student Name:
Roll No.:

Gitarattan International Business School

New Delhi -110085
Batch 2013-15

Annexure-2

Certificate

I, Mr./Ms._______________________________, Roll No. ________________ certify that

the Summer Training Report (Paper Code MS-201 entitled _________________________
is done by me and it is an authentic work carried out by me at _______________________
_________________________ (Name of the firm or company). The matter embodied in this
Report has not been submitted earlier for the award of any degree or diploma to the best of
my knowledge and belief.

Signature of the Student

Date:

Certified that the Summer Training Report (Paper Code MS-201) entitled

_____________________ done by Mr./Ms.______________________________,Roll

No. ___________, is completed under my guidance.

Signature of the Guide

Date:
Name of the Guide:
Designation:

Countersigned

Director/Project Coordinator

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Annexure-3
FORMAT FOR CONTENTS & LIST OF TABLES/FIGURES/ SYMBOLS

CONTENTS
S No
1
2
3
4
5
6
7
8
9
10
11
12
13
14

Topic

Page No
-

Certificate (s)
Acknowledgements
List of Tables
List of Figures
List of Symbols
List of Abbreviations
Executive Summary
Chapter-1: Profile of the Firm/Company
Chapter-2: SWOT Analysis of the Company

Chapter-3: Data Collection & Presentation

Chapter-4: Functional Analysis of the Company
Chapter-4: Summary & Conclusions
References/Bibliography
Appendices

FORMAT FOR LIST OF TABLES/FIGURES/ SYMBOLS/ABBREVIATIONS

LIST OF TABLES
Table No
1
2

Title
Number of Employees in Organisation ABC

Page No

LIST OF FIGURES
LFigure No
1
I
2
S

Title
Sales Figures of ABC Company for 2002-2006

Page No

TABLE OF SYMBOLS
L
I
S

S No
1
2

Symbol

Nomenclature & Meaning

Sigma (Summation)
At the rate

TABLE OF ABBREVIATIONS
S No
1
2

Abbreviated Name
CRM
EPS

Full Name
Customer Relationship Management
Earning Per Share

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Appendix-C

GITARATTAN INTERNATIONAL BUSINESS SCHOOL

SUMMER TRAINING APPRAISAL- MBA
Enrollment No:_______________Students Name:____________________________
Kindly provide your assessment on the following parameters as per scale given below in respect of above mentioned
student of this Institute worked during Summer Training in your esteemed organization.
Outstanding

Very Good

Good

Satisfactory

Unsatisfactory

S No

Attribute

Score

Communication Skills: Oral / Written / Listening skills.

Ability to take initiative

Presentations skills

Documentation skills

Analytical Skills

Punctuality

Sense of Responsibility

Ability and willingness to put in hard work.

Acceptability (Patience, pleasing manners, the ability to instill trust etc.)

10

Technical knowledge gathered about the industry and the job he/she was involved

11

Ability to work in a team

12

Ability to develop a healthy long term relationship with client

13

Ability to relate theoretical learning to the practical training

14

Ability to grasp new ideas and knowledge

15

Creativity & ability to innovate with respect to methods & procedures used by the
organisation
Total (sum of 1 to 15)

15. Any other Comment ________________________________________________________________

Assessors Email ID_____________________________

Assessors Name:

Assessors Contact No__________________________

Designation:
Organization Name & Address:
Seal

Note : Kindly send the filled form in sealed envelope to Training & Placement Officer; Gitarattan International Business School, PSP II
A & B Complex II, Madhuban C howk,Rohini, New Delhi-110085.

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