DUTIES OF MINISTRIAL STAFF

(ESTABLISHMENT BRANCH)
INSPECTOR (MIN)-1:He will supervise the work of all branches and sections and will be
responsible for the following:1.
Ensure office punctuality of the staff and to report unauthorized
absence to the Principal.
2.
Early distribution of dak received and to take action for disposal
thereof.
3.
To deal himself the intricate and important cases and advise the
staff suitably.
4.
To maintain defect note of each branch/section and to submit the
same to the Principal through Commandant.
5.
To supervise the work of indenting, receipt and issue of stationary,
forms brass seals, stamps and library books as well as monthly
checking of stock register.
6.
Timely submission of all reports and returns of Establishment,
Accounts and confidential branches.
7.
Checking of pending audit paras and visit/inspection reports and to
comply them promptly.
8.
To issue credit orders of all amounts received and the bills
prepared.
9.
To keep current credit order book under his personal custody and
to ensure up-to-date maintenance of credit order register.
10.
Daily checking of cash book and before submission thereof satisfy
himself that totals are correct.
11.
To ensure proper up keep of records of various branches.
12.
To check daily dak dispatch register and normal postages stamps
account and to satisfy himself for its correctness.
13.
Quarterly checking of all records and to satisfy himself about
their correctness, updating and maintenance.
14.
Maintenance of a fortnightly diary, checking of DA diaries and
submission thereof to the concerned Principal and Vice Principal.
15.
Any other duties assigned to him.

Sub Inspector (STENO)-1:He will be confidential SI of the Principal and will be responsible for
the correspondence on following subject and maintenance of related
register:1.
Receipt/despatch of all confidential/secret dak.
2.
All confidential/secret files and record.
3.
Completion of ACRs of Gazetted Officers and providing of copy of
APAR to all officers.
4.
Maintenance/Completion of ACRs of SOs/ Ministerial and Hospital
staff and communication of adverse remarks.
5.
Completion of Confidential cards of other Ranks and communication of
adverse remarks.
6.
Disposal of representation of adverse remarks on APARs of GOs/Min
Staff and ACR of SOs/Hosp. staff and other ranks.
7.
Telephone/Trunk Calls.
8.
Correspondence related to telephone and issue of Sanction on receipt
of bills thereon.
9.
Leave, LTC, leaves encashment and other cases of GOs.
10.
Sanction of Trg. allowance/TPT allowance to all Officers
11.
Correspondence on confirmation/ promotion/ Transfer/Courses /
deputation / retirement of GOs.
12.
Adm Review Cases of GOs.
13.
Pension correspondence related to the Officers.
14.
Issue of Air Vouchers and submission of utilization certificate
thereon.
15.
Inspection notes on various branches of CIAT by the Principal and
compliance thereon for settlement of paras.
16.
Visit notes of Senior Officers and submission of compliance thereon.
17.
Sammelan/meetings by the Principal and issue of minutes thereon.
18.
Maintenance of Memorandum of Service of all Officers by the
Commandant.
19.
Maintenance of Memorandum of Service of Commandant by the
Principal.
20. Gradation lists of GOs.
21.
All types of reports /return related to GOs.
22.
Any other duties assigned to him by the Principal.

Sub Inspector (Min)-1 (EC-I):He will be responsible for correspondence and maintenance of registers on
following subjects:1.
Maintenance of Strength allotment (Allocation) registers.
2.
Reservations of vacancies of promotion of SC/ST etc.
3.
Approved lists/promotion/reversion/probation report/ confirmation
and maintenance of register thereof.
4.
Correspondence regarding Transfer/deputation/attachment.
5.
Recruitment /allotment of force Number.
6.
Reservation of vacancies for appointment of SC/ST.
7.
Correspondence regarding Special appointment and issue of special
pay thereon
8.
Sanction of training allowance/HRA/CILQ/FAA.
9.
Correspondence regarding coursers of NGOs for promotional /
professional and maintenance of register thereof.
10.
Correspondence reg. Sanction of Training allowance /TPT allowance to
all NGOs.
11.
Correspondence reg sanction of PCA/Nursing allowance to all Hospital
staff.
12.
All type of pension cases /prompt disposal of liberalized pension
benefits.
13.
Reports/returns relating to EC-I
14.
Gradation lists of all ranks except GOs.
15.
Maintenance of Transfer In-Out/ Nominal Rolls/Posting registers.
16.
Maintenance/submission of pending diary.
17.
Any other duties assigned to him.

Sub Inspector (Min)-2 (EC-II):He will be responsible for correspondence and maintenance of
registers on following subject:1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.

Desertion and absence from duty/leave.

Suspension.
P.E. /D.E.
Judicial trial.
C.O.I./Court Cases.
Summary trial.
Appeals/petitions and representations against punishment.
Correspondence related to Incidents/accidents/deaths as well as
serious injuries etc.
Extension of service beyond the age of superannuation.
Counting of previous military service towards civil pension.
Correspondence related to discharge/resignation from service.
Medals/rewards/commendation entries/DG, s commendation disc.
Reports/Returns relating to EC-II.
Maintenance/submission of pending diary.
Any other duties assigned to him.

ASI (MIN)-1 EC-III:He will be responsible for correspondence and maintenance of

registers on following subject:1. Service books and character and service rolls.
2. Increment cases of all ranks except GOs.
3. Cases of leave/LTC/free leave pass etc in r/o all ranks including
ministerial and hospital staff.
4. Cases of OSL and their regularization.
5. Action to allow ACP to all NGOs including Min/Hosp. staff.
6. Adm review of NGOs/ Verification of character and antecedents.
7. Verification of qualifying service.
8. Fixation of pay under ACP Scheme/on promotion.
9. Action plan and report there on.
10. Maintenance/submission of pending diary.
11. Any other duties assigned to him.

ASI (MIN)-2 EC-IV:He will be responsible for correspondence and maintenance of

registers on following subject:1. Publication of Force Order.
2. Education examination permission etc.
3. Issue and disposal of Identity Card.
4. Work relating to Hindi Teaching Scheme and other correspondence
related to Hindi with Hindi Meeting as well as report thereof.
5. Correspondence related to receipt and issue of CRPF forms.
6. Office machine, Office furniture, typewriter and rubber stamps.
7. Correspondence reg purchase of various types of stationery stores
and issue of Sanction thereon.
8. Correspondence regarding purchase of Books for official /non official
use.
9. Reports and return relating to the subject dealing by him.
10. Any other duties assigned to him.

HC (MIN)-1 EC-V:He will be responsible for correspondence and maintenance of

registers on following subject:1. Permanent files, Guard files of Govt. orders,CRPF Gazette,
Standing/Circular Orders and orders pertaining to various subject
received from higher authorities.
2. Preparation of index of old permanent and temporary and current
records.
3. Weeding out of old records.
4. Welfare of serving personnel and other miscellaneous correspondence.
5. Ceremonies /Celebrations/Meetings.
6. Receipt of all postal/internal including signals and prompt distribution
to dealing concerned.
7. Dispatch of all kind of postal daks and proper maintenance of dispatch
registser.
8. Correspondence related to Sports.
9. Reports and return relating to the subject dealing by him.
10. Any other duties assigned to him.

ACCOUNTS BRANCH
SI (M)-3 (Accts-I)
He will be responsible for correspondence and maintenance of
registers on following subject:1. Budget estimates and appropriation of Accounts.
2. Expenditure statement, adjustment of liability and reconciliation with
Pay and Accounts office, CRPF.
3. Internal audit /AG audit reports.
4. Correct accounting and maintenance of GIA, adhoc GIA Spl, GIA, and
NWG.
5. Correct and up-to-date accounting of Cash Book and daily submission
thereof to the Head of Office through Insp (M) and Accounts
Officer.
6. Prompt encashment and payment of all Bank drafts received from Pay
and Accounts Office and other offices and also correct disbursement
of amount received from various sources and un-disbursed amount.
2. Issuance of CRP-60 for receipted amount in Cash Book.
3. Disbursement of Pay and allowance amount to the office and hospital
staff in the presence of Accounts Officer.
4. Adjustment of entries pertaining receipted/disbursed amount in Cash
Book.
5. Proper maintenance of CWF Account/records.
6. Proper maintenance and accounting of PA and to ensure its adjustment
and refund and also submission of proposal for review of PA in time.
7. Maintenance of following register:i)
Bank draft register, receipt and issue.
ii)
Disbursement Register.
iii)
Miscellaneous receipt registers Postage stamp register.
iv)
Refund and Challan register.
v)
Pending credit order register.
vi)
Short drawl register.
vii)
PA register.
viii) Maintenance/submission of pending diary.
8. Reports and return on the subject dealing by him.
9. Any other duties assigned to him.

ASI (M)-3 (Accts-II)

He will be responsible for correspondence and maintenance of
registers on following subject:1. Preparation of supplementary bill/Group Insurance bill/GPF Final
Payment/Risk fund Final payment/Gratuity/ Advance bill and up-to
date maintenance of Muster roll, saving memo.
2. Despatch of casualty to EDP Cell in time.
3. Submission of Cases for M/Cycle, Scooter & Computer Advances.
4. Maintenance of Advance register/recovery registers/musteroll.
5. Correspondence regarding Accounts matter of staff.
6. Preparation of M.R. bill and honorarium bills in r/o GOs/NGOs.
7. Scholarship from education fund
8. Preparation of GPF/CEA/Reward/SCA/SDA/FAA/TPT/Ration Money
bill of NGOs & Uniform grant bills in r/o GOs/.
9. Maintenance of GPF Accounts in respect of Group D Staff.
10. Reports and return on the subject dealing by him.
11. Maintenance/submission of pending diary.
12. Any other duties assigned to him.

HC (M)-2 (Accts-III)
He will be responsible for correspondence and maintenance of
registers on following subject:1. To prepare all kinds of FVC bills and maintenance of proper bill
register thereof.
2. Maintenance of TA/DA register and to prepare TA/DA Bill of GOs
and NGOs to RPAO.
3. To prepare TA/DA, LTC advances and submission to RPAO Kolkata in
respect of GOs & NGOs.
4. Sanction of GPF advance/withdrawal of all staff.
5. Reports and return on the subject dealing by him.
6. Maintenance/submission of pending diary.
7. Any other duties assigned to him.

HC (MIN)-3 (Accts-IV):He will work under supervision of Sub Inspector Cash and responsible
for the following:1.
Adjustment of pending credit orders.
2.
To do work pertaining to CEA /Hostel subsidy cases and
maintenance of CEA register.
3.
Adjustment of railway warrants and credit notes.
4.
He will assist Sub Inspector Cash in maintenance of various
register of Cash section.
6.
Maintenance/submission of pending diary.
7.
Any other duties assigned to him.

CONSTABLE (DAFTRY)-1:He will be responsible for:1.

To open dak in front of officer detailed for purpose by H.O.O.
2.
Make pastes and ink and arrange for the use by officers/HC (M)
dispatcher.
3.
Make envelopes for dispatch of dak.
4.
To cyclostyle letters etc and to operate properly duplicating
machine/photo copier machine and its maintenance.
5.
Correct accounting of duplicating paper and ink received by him.
6.
Maintenance of current files of DAs and making back and forward
references.
7.
To assist HC (Min) record keeper i.e. EC-V in maintaining daily
records.
8.
Book binding of ledgers and registers of instruction.
9.
Any other duties assigned to him.

CONSTABLE (PEON):He will be responsible for:1.

2.
3.
4.
5.

6.
7.

Taking keys of office from the Inspector (M) and depositing the
same to nominated person/Institutional quarter guard/Control
Room after closing the office.
Opening and closing of Office.
Filling water in the matkas/surahis/Air conditioners/water coolers.
Arranging lay out and cleaning of table, chairs and other furniture
of all branches offices in Main office.
Collection and distribution of Mail from the Inspector (M) and
Receipt/Despatch Clerk to various sections and dealing Assistants
and vice versa.
Preparation of envelops, Parcel packets and taking the mail.
Any other work assigned by the senior.

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