BUSINESS DOCUMENT NOTES: MINUTES

BUSINESS DOCUMENT NOTES: MINUTES

DESCRIPTION WHAT IS IT AND WHY IS IT USED AND PROVIDE EXAMPLES

Minutes are used to describe the discussions, decisions and actions that occurred during a
business meeting.
Detailed minutes from a company meeting of stockholders including the pros and cons of each
discussion point.

MARGINS

Adjust margins (top and side) so that the agenda is attractively presented on the page

COMPONENTS (IN ORDER)

Title Minutes of the [Organization Name]

Heading

A description of the company, the date of the meeting, and the location

Role Call

List of members and visitors present and their titles

CALL TO ORDER

Record of who began the meeting and at what time it began

Review of previous minutes by board members

Approval of
Minutes

May be listed by committee or presenter name

Heading

Committee Reports

Location building name, room, city, and state abbreviation

Date minutes were keyed

List of members absent

Minutes may be emailed to board members prior to meeting to save time

Recommended edits and corrections are made during the approval of the
minutes

CEO Report

Financial Review

Progress reports presented by subcommittee chairs

Old Business

Unresolved or tabled discussions from previous meetings

New Business

New topics

Adjournment

Notation of who adjourned the meeting

Signature Line

Indicates time meeting was adjourned

Includes keyed name of secretary and signature line

GUIDELINES FOR KEYING

Center the heading information and key in initial caps and bold at the beginning of the document
The body of the minutes should contain a separate paragraph for each subject
Single space within paragraphs and double space between