Professional Documents
Culture Documents
EPP PolkState
EPP PolkState
Table of Contents
Section 1 : General Policies ........................................................................................................................... 1
1.1
Purpose ......................................................................................................................................... 1
1.2
1.3
1.4
1.5
1.6
Evacuations ................................................................................................................................... 4
1.7
Shelter-in-Place ............................................................................................................................. 5
The incident commander is responsible for notifying the President or her designee as soon as
practical.
All activities and resources related to the emergency shall be coordinated through the incident
command post.
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District Vice President for Institutional Advancement/ Executive Director of Polk State
Foundation
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Security Coordinator
be referred to the Associate Vice President for Communications and Public Affairs for
information and answers to questions.
1.6 Evacuations
In a number of situations, it may be necessary to evacuate one or more college buildings or even
an entire campus. Several sections of the Emergency Preparedness Plan recommend evacuation
in response to certain situations. The following procedures shall be followed in the event of an
evacuation:
Faculty and Students:
1. Evacuation maps are posted in the classrooms indicating the evacuation routes. Students
and faculty should familiarize themselves with these plans prior to an actual emergency.
2. Faculty shall ensure that all students are out of the classroom prior to the leaving the
building.
3. Faculty shall turn off the lights, close the door, and follow the students out of the building
to the designated rally point.
4. Faculty shall ensure that all individuals with disabilities in their classrooms are assisted to
the rally point. If a student requires additional assistance to be taken safely down the
stairs, the faculty member should either notify the building leader present or contact the
security dispatcher at 297-1059 or ext. 5059 to request assistance.
5. When evacuating due to a bomb threat, carefully scan the evacuation route for additional
threats and avoid any items that look out of place. Report suspicious items to Security
immediately.
Building Leaders
1. Evacuation maps are posted in the classrooms and offices indicating the evacuation
routes. Building leaders should be familiar with the evacuation routes and rally points for
their assigned areas prior to an actual emergency.
2. In the event of an evacuation, building leaders shall ensure that everyone has evacuated
their assigned area. This includes nearby bathrooms and storage areas.
3. If someone requires additional assistance due to a disability or injury, the building leader
shall contact the security dispatcher at 297-1059 or ext. 5059 to request assistance. A
member of the Facilities Department or Security shall respond to the scene to assist.
4. When evacuating due to a bomb threat, carefully scan the evacuation route for additional
threats and avoid any items that look out of place. Report suspicious items to Security
immediately.
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Staff Members:
1. Assist faculty and building leaders with the orderly evacuation of students.
2. When evacuating due to a bomb threat, carefully scan the evacuation route for additional
threats and avoid any items that look out of place. Report suspicious items to Security
immediately.
1.7 Shelter-in-Place
In a number of situations, the safest course of action in response to a dangerous situation will be
to have persons take refuge in their offices or classrooms until the danger has passed. This
response shall be called shelter-in-place. The following procedures shall be followed in the event
that students, faculty, and staff are advised to shelter-in-place during an emergency situation:
Students, Faculty, and Staff
1.
2.
3.
4.
5.
6.
7.
8.
9.
Follow instructions
Remain calm
Remain indoors until the all clear is announced
Stay away from windows
Turn off the lights *
Silence cell phones *
Lock doors or barricade doors *
Remain silent *
If gunshots are heard, lay down on the floor *
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Call 911
Activate the nearest fire alarm pull station.
Evacuate the building.
If there is smoke or heat, stay low to the floor and crawl to the nearest exit.
Always use stairwells to evacuate if possible. Do not use elevators.
Always feel closed doors and do not open a door that feels hot to the touch. If a door is
cool to the touch, open it slowly to ensure there is not a fire on the other side.
7. Once safely outside, notify the College Security Department at 297-1059 or ext. 5059.
8. Report to your designated rally point and await further instructions.
Faculty and Staff
1. Call 911
2. Activate the nearest fire alarm pull station.
3. If a fire is discovered in a specific area, inform occupants and assist with evacuating
students in compliance with Section 1.6 of the Emergency Preparedness Plan.
4. Notify the Security Department at 297-1059 or ext. 5059.
5. Facility Department members shall turn off power and gas to the affected building.
6. Employees should only attempt to extinguish small fires. This can be accomplished
utilizing the fire suppression equipment available in the area.
7. If there is smoke or heat, stay low to the floor and crawl to the nearest exit.
8. Always use stairwells to evacuate if possible. Do not use elevators.
9. Always feel closed doors and do not open a door that feels hot to the touch. If a door is
cool to the touch, open it slowly to ensure there is not a fire on the other side.
10. Report to your designated rally point and await further instructions.
WARNING
1. The Security Coordinator or incident commander shall coordinate with the Fire Marshals
Office to assist as needed and to determine when college personnel can enter the scene to
assess the damage.
2. Once the scene has been cleared by the fire department and the investigating law
enforcement agency, the Facilities Department shall assess the damage to the building
and take reasonable steps to mitigate any future damage.
3. The District Director of the Facilities Department will coordinate with the President or
her designee to develop an after action plan.
The designated Facilities Department member shall manually shut off the natural gas supply to
the building and ensure the air handlers are automatically shut down (with Fire Alarm System
activation) and any other utility system as necessary.
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Security Dispatcher
1. If the spill presents an immediate danger to others or someone is injured, call 911.
2. Notify the Security Coordinator or his designee.
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_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Date: ___________Time call began: _________ a.m. p.m. Time call ended: _________ a.m. p.m
Caller ID / telephone display: __________________________________________________________________
Do not interrupt the caller, except to ask the following questions:
a) When will the bomb go off?_______________________________________________ a.m. p.m.
b) Precisely where is the bomb located?_____________________________________________________
c) What kind of bomb is it?_______________________________________________________________
d) What will cause it to explode?___________________________________________________________
e) Did you plant the bomb? Yes
No
Why?__________________________________________
Background Noise
Sex________________
Approximate age range ____________________
Accent
Type ______________
Calm
Angry
Excited
Laughter
Crying
Normal
Disguised
Street noises
Animal noises
Type ______________
Machinery
Type_______________
PA System
Voices
Clear
Static
Music
Soft
Loud
Incoherent
Lisp
Raspy
Stutter
Joking
Slurred
Whispered
Other
__________________
__________________
__________________
__________________
__________________
__________________
__________________
__________________
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Security Officers
1. Notify the Security Coordinator or his designee and await further instructions.
2. If the Security Coordinator cannot be located, call 911.
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Security Officers
1.
2.
3.
4.
5.
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6.2 Procedures
Staff, Faculty, and Students
1. Immediately report any unauthorized disruption or demonstration to Security at 297-1059
or ext. 5059.
Security Officers
1. Notify the Security Coordinator or his designee.
2. Respond to the area of the disruption to assess the situation and await further instructions.
Security Coordinator or Incident Commander
The Security Coordinator or Incident Commander shall respond to the scene to assess the
situation. The Provost of the affected campus shall be notified and consulted before taking
action.
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8.2 Procedures
Students, Faculty and Staff
1. Call 911 immediately and stay on the line until the emergency dispatcher tells you to
hang up.
2. If possible, advise someone else to call Security at 297-1059 or ext. 5059.
3. If possible, evacuate the area and go to an area of safety.
Security Officers
1. Do not attempt to confront the suspect.
2. If safe to do so, restrict access to the building where the hostage situation is occurring.
3. Assist law enforcement by providing them with information related to the campus and
keys.
Security Dispatcher
1. Call the Security Coordinator or his designee, who will assess the situation and notify law
enforcement.
2. Call 911 if they have not already been notified.
3. Upon the direction of the Security Coordinator or incident commander, utilize the
emergency notification system to advise students, faculty, and staff to shelter in place.
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4. At the direction of the Security Coordinator or his designee, dispatch shall issue an alert via
one or more of the emergency notification systems described in Section 1.3 of the Emergency
Preparedness Plan.
5. Once the tornado warning is lifted, the dispatcher shall advise the Security Coordinator or his
designee. The Security Coordinator or his designee shall then make the decision whether or
not to give the all clear.
Communications and Public Affairs
1. Coordinate with the Security Coordinator or incident commander to avoid duplication of
messages.
2. Utilize the Polk State College social media sites to notify students, faculty, and staff of the
weather conditions.
It should be noted that the Polk County School Board will suspend school bus service when wind
speeds reach 45 miles per hour.
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