SAP BOM CHANGE

Introduction : Necessity of BOM Change:

A BOM may be required to be change due to a no. Of reasons as mentioned Below

New Part Addition or Deletion Also known as an ECN Change

Misinterpreted Nos. in Add-Del List

Process Change

Items which are being assembled in-house are offloaded

Items specifications are changed

Material grade change
Blank Size Change
Coil Specification Change

Error while BOM loading

Part No. put wrongly

Parts not put as per Process Flow

Vendor Aid items accounting issues

Parts may be not put in BOM or not deleted from BOM as required etc.

BOM Change Procedure

For Changing a BOM in a system following things need to checked & ascertained before actually
changing the entries in the BOM

Either an ADD/DEL list published by R&D

An written/E-mail communication by the concerned Buyer/Supply Module

A written or e-mail communication by R&D personnel in case or R&D related changes

A sign-off copy of required changes by a CFT

Once the above conditions are satisfied the BOM can be taken up for Change in the system by
following the steps as mentioned below:

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Step 1 :

Change No Creation

Create Change No

Assign BOM Code which requires Change

Changes in a Change No (if Req.)

Step 2 :

Actual BOM Change

Step 3 :

Comparison of OLD & NEW BOM & Checking

Step 4 :

Offering for Costing/Production

STEP 1: CHANGE NO. CREATION (Transaction Code : CC01)

Refer the picture below:
In the command window put the transaction code CC01 & press enter

Or follow the path through the SAP standard menu as follows:

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After Entering the Transaction following Screen opens, Fill the relevant details as shown in the
picture & then Press Enter again

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Pressing enter will take you to the next screen where in details like
Change no description
Validity of Change No.
& Reason for assigning the change is to be put

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After putting all the relevant details, press Enter , following screen will get displayed, click the
selections as shown in the picture & press enter twice to activate the Object filed in the screen
(encircled)

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The Object field/Tab in the above picture gets highlighted (becomes active).
Click on the object field to enter a new screen & there click on the MAT BOM tabs as shown in the
picture

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After filling all the details press enter, The Material description will get displayed in the next
columns, check the Nos. once again & description to make sure right Part Nos. have been put.
Press Save Button on toolbar to save the Details
Confirmation of the Change no. Creation will appear in the lower left corner of the main Screen of
Change no. Creation.
the Change No. is now ready to be used to Change material BOMs of Nos. assigned in the
window shown above

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STEP 2: ACTUAL BOM CHANGE (Transaction Code: CS02)

In the transaction window put the Transaction code CS02 or go through the SAP Std menu to BOM
Change command, press enter to go to the BOM Change initial display screen

After entering the Change BOM initial display screen fill in the information as mentioned in the
picture below:
Once in the main BOM window, press F6 function key, to goto the BOM header. In this page make
the click on Long Text Tab & put Status as 2 (inactive, i.e BOM will no longer be available for any
further processing except BOM change)
Press Item Tab to go to main BOM screen & ADD/DEL parts nos. as per authorized document.
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Save the BOM when done

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In encircled area 1 enter L i.e stock Item

In encircled area 2 enter the new qty in case of only Qty change in item
In encircled area 3 the units of measurement of the item will appear automatically once enter is
pressed.

After BOM changes are complete save the BOM & come out of the main menu.

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STEP 3: BOM COMPARISON/CHECKING & BOM ACTIVATION

Once the BOM is saved after change is done, the BOM needs to checked & compared with the
authorized document. This can be done by using the transaction code CS14 i.e. BOM
comparison
In the command window enter transaction code CS14 & press enter following screen is opened.
Enter the details as below:

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The detailed comparison sheet will come Press identical comp button & compare the left out
differences with ADD/DEL list, if ok proceed to make the BOM active otherwise follow STE-2 to
correct the same.
To make the BOM active come out of the comparison screen
Again go to BOM change Screen & fill in the details as suggested earlier
GOTO BOM header data & change the BOM Status to 1 to make it active & SAVE the same
The BOM is now active & ready for further processing
Intimate the concerned depts. About the change.

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